Countries > Hong Kong


Hong Kong - Register a Birth

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Contents

Introduction

A Birth Certificate states the name and sex of a person, it also indicate the time and place of birth, it is issued after you have registered the birth of a child.

Following are procedures on how you can register a birth in Hong Kong.

Eligibility

Provide eligibility criteria's for going through this procedure.

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Instructions

You must register the birth of a child within 42 days from the time the baby was born.

The birth of a child should be registered at the birth registry of the district in where the child was born. If the child was born before arrival at a hospital/clinic or the birth has not been registered within 1 year, the birth should be registered at the Births and Deaths General Register Office.

Required Information

A list which displays the kind of information which is required to complete the procedure.
e.g.
1. Date of Birth.
2. City or County of Birth.

Procedure

Booking an appointment

  • Parents who would like to register their newborn babies should make an appointment first with the registry office. Appointments are booked online, or by calling 2598 0888. Both channels provide round-the-clock service and the service is free of charge.
  • Before setting a date for the appointment, parents should confirm with the hospital where the child was born that the birth return has been delivered to the registrar. Upon making the appointment, parents are required to provide information which matches those written on the baby’s birth return. The appointment is given on a first-come-first-served basis.
  • After making the appointment, parents may also change or cancel it before the appointment date.


Note: To make the process much easier and faster, you may submit in advance the required information for registration of birth online at least one day before the scheduled appointment. You may also download the Information Required for Registration of Birth Form (Form BDR93A), complete the form at home and simply submit it at the time of registration. Please bear in mind that the information sheet is not an application from.


Registration within the 42 days period:

  • Birth registration is free of charge within the 42 days period. Parents are advised to make an appointment within that period after the baby's birth return has been electronically transmitted from the hospital to the births registry.


Registration within 12 months after birth:

  • A birth will be registered upon receipt by the registrar of the relevant birth return (a document that records a baby's birth) from the hospital in which the baby was born.
  • Parents should make enquiry with the relevant hospital to confirm that the birth return has been delivered to the registrar before booking an appointment.
  • To register their child's birth, parents should make an appointment first with the registry office. Appointments are booked online, or by calling 2598 0888.
  • A registration fee will be charged if the birth is registered after the period of 42 days but within 1 year. After 1 year, a birth can be registered only with the consent of the Registrar of Births and Deaths and upon payment of a registration fee.
  • The presence of the child is not required during the registration process. In the case of a legitimate child, the attendance of either parent is sufficient.
  • If you would like to obtain a certified copy of the birth entry (commonly known as Certificate of Birth) after registration of the birth, you are required to pay a prescribed fee.


Registration 1 year after birth:

  • Registering a birth after one year from its occurence can only be done by obtaining the consent of the Registrar of Births and Deaths and upon payment of a registration fee.
  • For individuals who were born years ago but did not register their births, provided that there is sufficient proof of their birth in Hong Kong, they can register their births with the consent of the Registrar of Births and Deaths and upon payment of the prescribed registration fee. To obtain a certified copy of the birth entry (commonly known as Certificate of Birth) after registration of the birth, payment of a prescribed fee is required.
  • Submit a request to obtain consent to post-registration of birth in respect of any person who was born in Hong Kong to the Births & Deaths General Register Office, 3/F, Low Block, Queensway Government Offices, 66, Queensway, Hong Kong. If the person whose birth is to be registered is under the age of 16, the application should be made by his/her parents or guardians.
  • Applicants are required to apply for a search of his/her birth record in the first instance to ensure that he/she has no registered birth record in Hong Kong.
  • Submit Application Form (BDR89) along with all other required documents.


Application Process

  1. Parents of the applicant will be asked to make a statutory declarations regarding the applicant’s birth in Hong Kong.
  2. Aside from information about the applicant, the declarations must also include full details of the parents’ periods of residence in Hong Kong, date of marriage, date and place of birth of all other children whether living or deceased. If the other children were also born in Hong Kong, it must be stated whether their births have been registered.
  3. Two additional independent witnesses will normally be required to make a statutory declaration that they have personal knowledge of the birth in Hong Kong. Please note that in the absence of indicative evidence in support of the application, statutory declarations made by parents, relatives, friends or other witnesses alone will not amount to sufficient evidence as such. If both parents are deceased, two witnesses, of whom one should be a relative of the applicant and the other a personal friend of the parents, will be required to make declaration on the applicant’s birth in Hong Kong.
  4. The manner of interviewing witnesses, administration of declaration and verification of documentary evidence, etc. will be made in the order the applications were received. During the interview, the parties concerned must produce their identity cards or other documents of identification. The applicant is also required to submit three recent photographs and all relevant documents for inspection.
  5. The applicant will be informed whether or not the application is approved after the application form and other relevant supporting documents are verified. Please note that if the proof of the applicant’s birth in Hong Kong is insufficient, the application will not be approved even if all the said documents are submitted.


Note: Anyone who will give false information or make a false declaration may be prosecuted.


Illegitimate child
Ways on how you can include in the birth register the name of the child's father:

  • The child's parents may go to the registry office and submit a joint request.
  • The child's mother may go to the registry office to submit her Declaration and the father's Statutory Declaration, confirming the child's paternity
  • The child's father may go to the registry office to submit his Declaration and the mother's Statutory Declaration, confirming the child's paternity
  • Either of the child's parents may go to the registry office and submit a certified copy of relevant Court Order, a document that confirms the child's paternity and if the child has reached the age of 16, a written consent of the child to the registration of that person as his father.
  • For application for consent to post registration of birth (a birth that has not been registered within 1 year), applicant is required to apply for a search of his birth record in the first instance to ensure that he has no registered birth record in Hong Kong. The application should be supported with evidence indicative of the applicant’s date and place of birth as well as proof of relationship between the applicant and his parents. The parents and two additional witnesses will be required to make statutory declarations on the applicant’s birth in Hong Kong.

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Required Documents

To register your child's birth, submit the following documents (original copies):

  • Hong Kong identity cards or valid travel documents (e.g. passports, documents of identity etc.) of you and your spouse
  • Marriage certificate


Registration 1 year after birth:

  • Application form (BDR89)
  • Documents that states the date and place of birth as well as proof of relationship between the applicant and his/her parents such as hospital or midwife’s record and vaccination certificate or post-natal clinic record. Documents such as baptismal certificate can also serve as evidence.


In case documents mentioned above are not available, the applicant should as far as practicable provide other documentary evidence to support his/her application. The following documents may also be presented as supporting documents:

  • Evidence indicative of place of birth and showing that the parents being in Hong Kong at the time of the birth:
    • Landholder’s certificates, government rent receipts, rent receipts, government rates receipts, deeds of estate
    • Water, gas and electricity bills
    • Certificates of residence
    • Certificates of employment in respect of the parents of the applicant
    • Old letters or other evidence showing that the parents, particularly the mother, were in Hong Kong at the time of the birth
    • Account books of the parents’ business
    • Hong Kong birth certificate of sibling(s)
  • Evidence indicative of date of birth:
    • Family record books or “red cloths” used by fishermen to record the birth of children
    • Horoscopes
    • School certificates
    • Ration cards
    • Certificates of marriage or marriage papers
    • Passports or identity cards
    • Seafarer service record

Fees

Registration Fee:

  • Within the 42 days period: Registration is free of charge
  • Beyond the 42 days period but within 1 year: HK$140
  • Beyond 1 year: HK$680

Registration fee is paid upon approval of the application.


Certified copy of birth entry: HK$140


If you had not applied for a certified copy at the time of the birth registration but need to get one afterwards, you may need to apply for a search of birth records first . You will have to pay a search fee:

  • Particular Search: HK$140
  • General Search: HK$680

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

Sample Documents

Please attach sample completed documents which would help other people who would like to follow this procedure.    

Processing Time

It will normally takes about 30 minutes to complete the process of registration and you will need to wait for 10 minutes for the issuance of certified copy of birth entry.

Office Locations & Contacts

General Enquiries
Hotline : (852) 2824 6111
Fax : (852) 2877 7711
Email : enquiry@immd.gov.hk


For registration of births that occurred in Hong Kong Island and outlying islands, including the following hospitals / clinics; or any other places in Hong Kong before arrival at hospital/clinic:

Canossa Hospital
Matilda Hospital
Queen Mary Hospital
Hong Kong Adventist Hospital
Hong Kong Sanatorium & Hospital
St. Paul's Hospital
Pamela Youde Nethersole Eastern Hospital
Peng Chau Clinic
North Lamma Clinic
Tai O Jockey Club Clinic

The Births and Deaths General Register Office
3/F, Low Block,
Queensway Government Offices,
66 Queensway,
Hong Kong Map
(MTR Admiralty Station - Exit C1)
Phone : (852) 2867 2785

Office Hours:
Monday-Friday: 8:45 am to 4:45 pm
Saturdays: 9 am to 11:30 am
The registry office is closed on Sundays and General Holidays.


For registration of births that occurred in Kowloon and Tsuen Wan districts, including:

St. Teresa's Hospital
Kwong Wah Hospital
Queen Elizabeth Hospital
United Christian Hospital
Baptist Hospital
Princess Margaret Hospital
Tsuen Wan Adventist Hospital
Precious Blood Hospital (Caritas)

Kowloon Births Registry
Lower Ground Floor, 28 Kimberley Street,
Tsim Sha Tsui, Kowloon Map
(MTR Tsim Sha Tsui Station - Exit B2)
Phone: (852) 2359 4485

Office Hours:
Monday-Friday: 8:45 am to 12:45 pm and 2 pm to 4:45 pm
Saturdays: 9 am to 11:30 am
The registry office is closed on Sundays and General Holidays.


For registration of births that occurred in Sha Tin, Tai Po, Fanling and Sheung Shui districts, including:

Prince of Wales Hospital
Shatin International Medical Centre Union Hospital

Sha Tin District Births Registry
3/F, Sha Tin Government Offices,
1 Sheung Wo Che Road,
Sha Tin, New Territories Map
(MTR Sha Tin Station – Exit B)
Phone: (852) 2695 1175

Office Hours:
Monday-Friday: 8:45 am to 12:45 pm and 2 pm to 4:45 pm
Saturdays: 9 am to 11:30 am
The registry office is closed on Sundays and General Holidays.


For registration of births that occurred in Tuen Mun and Yuen Long districts, including:

Tuen Mun Hospital


Tuen Mun District Births Registry
1/F, Tuen Mun Government Offices,
1 Tuen Hi Road,
Tuen Mun, New Territories Map
Phone:(852) 2451 3005]

Office Hours:
Monday-Friday: 8:45 am to 12:45 pm and 2 pm to 4:45 pm
Saturdays: 9 am to 11:30 am
The registry office is closed on Sundays and General Holidays.

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Video

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	

Information which might help

Enter other informations which might help

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

  • Hong Kong Government Website:
http://www.gov.hk/en/residents/immigration/bdmreg/birth/birthreg/

Others

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