Hong Kong - Change Your Name (Deed Poll)

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Procedure

If you need to change you name in Hong Kong, you should prepare your documents in advance before visiting the immigration office. This preparation include preparing a deed pool as a legal document showing the change of your name. In Hong Kong, when you execute a Deed Poll for change of name, you are required to sign it, date it and have it witnessed before a solicitor. Changing your name by the Deed Poll process is allowed only when you are above eighteen years of age and in the possession of an identity card issued by the government of Hong Kong.

How to apply

After changing your name through the deed poll, you will also need to change the name in your ID card through this procedure:

1. Download the Application form for Amendment of Registered Particulars of Hong Kong Identity Card (form ROP18).use this link to download form ROP18 Rop 18
2. Collect all the supporting document for the application this documents such as deed poll, marriage certificate or travel document.
3. Fill in the application form ROP18 and attach your supporting documents.
4. Submit the filled form and documents at any Registration of Persons Office, by email to [email protected] or by post to the following address:

   Registration of Persons General and Statistics Unit

   12/F, Immigration Tower

   7 Gloucester Road

   Wan Chai, Hong Kong

5. Attend the interview and pay the fee.

   The Registration of Persons Office will schedule an interview after receiving your application. They will want to see the original copies of your supporting documents. If your application is approved, you are required to apply for your new identity card and it will be replaced for a fee of HK$460.

6. Use your Hong Kong identity card to replace other documents or name particulars, e.g. bank accounts, passports etc.
7. Those documents that cannot be replaced, you would use your Deed Poll to prove that the names belong to the same person i.e. you.
   

NOTE:

• For those who are non-permanent residents, you must amend the names on your passport before applying to change your HKID card.
• Underpaid mail items will not be accepted by the Immigration Department. For proper delivery of your mail items, please ensure your mail items bear sufficient postage with return address before posting. See Details Refer Link

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Required Documents

Documents relating to your change of name

• Deed poll.
• Marriage certificate.
• Travel document.
• Original ID

Office Locations & Contacts

Immigration Headquarters Hong Kong
Wan Chai, Hong Kong
+852 2824 6111

Website:Web

Send application by email to [email protected]

Application by post to the following address:

Registration of Persons General and Statistics Unit

12/F, Immigration Tower

7 Gloucester Road

Wan Chai, Hong Kong

Eligibility

• You must be 18 or over to make a deed poll.
• There are extra rules about changing a child’s name. A parent with the child's custody right can change a child's name However, if a child changes his/her surname, the father must consent by signing on the deed poll

Fees

Application varies that is if you choose a law firm to assist you in making your deed pool however the fees for you ID card replacements at the immigration office is HK$460

Validity

For subsequent change of name you will need to make a deed pool.

Documents to Use

Application form for Amendment of Registered Particulars of Hong Kong Identity Card : (form ROP18)

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

Please explain processing time taken in obtaining the document/certificate.

Related Videos

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Instructions

• Prepare a Deed Poll (formal name of a Change of Name Deed).
• You go to the Immigration Department in Hong Kong (Address: Wanchai Immigration Tower) to replace your Hong Kong identity card.
• You use your Hong Kong identity card to replace other documents or name particulars, e.g. bank accounts, passports etc.
• For those documents that cannot be replaced, you would use your Deed Poll to prove that the names belong to the same person i.e. you.

Required Information

• Your name as listed on birth certificate or immigration or citizenship documents.
• The full name you are applying to change to (if you are changing your name).
• Date and place of birth
• Marital status and details
• Places of residence for last three months
• Address for Correspondence

Need for the Document

You need a deed poll to apply for or to change official documents like your Hong Kong identity card, passport or driving licence. 

Information which might help

A Deed Poll is a legal document which legally binds the person who signs it to a particular course of action as detailed on the Deed Poll document. It is a form of legal contract but it differs from legal contracts between two or more parties in that it only concerns one person who signs on it in the presence of a witness. In general, a Deed Poll for a change of name contains three declarations; these are:

• Abandoning the use of your former name,
• Using your new name only at all times,
• Requiring all persons to address you by your new name only.

Other uses of the Document/Certificate

You may want to change your name because:

• You have just gotten married
• You have divorced
• You just want a change
• In case of adoption

External Links

Government of Hong Kong

Government Agencies

Judiciary and the laws of Hong Kong

Others

1. How you should go about changing your name will depend upon which category you fit into. Changing your name after marriage or divorce is quite a simple process, while changing your name 'just because' requires a little more effort, but it is still quite straight forward and a lot easier than it used to be.
2. To change your name, submit a petition to your local Superior Court that details the reasons you'd like to change your name. After the court approves your request, you'll then need to update your Social Security card, driver's license and passport.
3. So once you have gone through the Deed Poll process to change your name, you immediately need to update your new name on your identity card.