Haryana - Renew Fair Price Shop (Ration Shop, PDS, Public Distribution System) Licence

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Procedure

Apply In-Person:

1. To renew the fair price shop/ ration shop licence, the valid licence holder shall approach the respective District Food and Supplies Controller Office as appropriate to apply.
2. Contact Link
3. Please visit the respective office and consult with the designated authority. The authority will provide the details for renewal. The applicant shall meet the designated authority as advised and collect the application form or write on a plain A4 sheet as advised.
4. Please complete the application form. Attach the documents as per the “Required Documents” section of this page along with the appropriate payment for renewal, if any, as applicable and submit them to the designated receiving authority as advised.
5. After receiving the application, the authorities will examine the application and other documents furnished. If all are in place, the application will be accepted and an acknowledgement receipt will be provided. Please keep it safe for future reference.
6. ”SMS” triggered update on application status will be sent to the applicant’s mobile. Please keep track of the notification from the department.
7. This application will be processed further. The concerned authorities will verify the applicant’s details, documents and forward the application to the licensing wing for the rest of the process.
8. The licensing wing shall ensure the proper verification through Block Supply officer/Supply Inspector.
9. A ground level verification and due diligence will be carried out. Once the verification is complete, the recommendation and report of the verification/inspection team will be forwarded to the licensing wing.
10. The licensing wing will forward the application, document, report and recommendation to the concerned sanctioning authority. The sanctioning authority will approve the application for renewal.
11. The status, viz. Approval or Rejection, if any, will be conveyed to the applicant through an “SMS” or as per norms.
12. The applicant shall follow the department’s notification. The applicant shall go to the office as notified and meet the authorities on the scheduled date with the originals of all the required documents and follow their guidelines to get a renewed licence. The licence will be delivered as per department’s delivery norms.
13. The entire process can be completed within 30 days or as per the timeline notified by the department.
14. Please refer to the “Fees” section of this page for fee requirements.

Note: For getting renewal, the applicant should not be employed in any government organization.

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Required Documents

• Application form
• Licence of the fair price shop in original
• Covering letter
• Undertaking of the applicant
• Address proof of the applicant (PAN Card /Driving Licence / Bank Passbook / Electricity Bill / Telephone Bill)
• Identity proof of the applicant (Voter ID / Passport / Aadhaar card / Driving licence / Bank Passbook)
• Copy of educational certificate as per requirement
• No objection certificate from the premise owner in case of rented property
• Copy of land records
• A court fee stamp as per prescribed amount
• Domicile certificate
• Passport size photograph
• Copy of trade license if required
• Disability certificate (if applicable)
• Aadhaar card

Note:

• Always take the original documents along with a copy of the document while applying for cross verification.
• Apart from the above documents, the authorities may ask for additional information or documents. Please provide them for processing.

Office Locations & Contacts

Food Civil Supplies & Consumer Affairs Department, Haryana
30 bays building, 2nd Floor,
Sector -17 C, Chandigarh.
Pin Code - 160017
Phone: 0172-5001396
Contact link

Department of Food And Public Distribution,
Government of India,
New Delhi, India.
Phone: 01123070637 / 01123070642
Email: [email protected]
Contact details link

Eligibility

• A valid fair price shop / ration shop licence holder is eligible to apply before the lapse of the licence.
• The applicant should not be employed by any government organization at the time of renewal.
• The licence shall not be renewed during the suspension of the licence due to any reason by the government.

Fees

• The applicant has to pay the renewal charges as notified.
• Fee information can be obtained directly from the department office while applying.
• The applicant has to pay the court fee stamp charges as appropriate.

Validity

• The renewed licence shall be valid for 5 years and it needs to be renewed periodically as per norms.
• The applicant shall apply to renew the licence within 31st of December of the respective renewal year or as per the time period scheduled.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The entire process can be completed within 30 days or as per the timeline notified by the department.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• The renewed licence shall be exhibited in the applicable place and shall be produced for verification by the Government as and when demanded.
• The government has all the rights to cancel the licence, in the case of contravention of any aforementioned rules.
• The applicant should abide by all the conditions laid down in the license notification.
• Please mention the details (name / address) as per the documents that are provided as proof.
• During the renewal, the applicant should provide full co-operation in providing the records, details and allow the authorities to do the investigation at the premise.
• Incomplete application will be rejected.
• Do not submit fake documents as a proof.
• Avoid spelling mistakes while filling out the application form.
• If it comes to the notice of the department at a later date that particulars given by an applicant are either wrong or contrary to the truth , the renewed licence will be cancelled and action will be pursued against the applicant.

Required Information

• Fair price shop name
• Fair price shop number
• Name of the Applicant
• Fair price shop address
• Valid fair price shop licence details
• Registration certificate details if any
• Educational qualification updates if any
• Age of the applicant
• Residential address of the applicant
• Godown name
• Total number of ration cards based on classification
• Disability details as per requirement
• Place
• Date of the application
• Mobile number (registered in the records for the corresponding ration card)
• Email ID
• Mobile number
• Aadhaar number

Need for the Document

• The fair price shop / ration shop licence need s to be renewed before it lapses to avoid cancellation of the licence from the department.
• One cannot operate a fair price shop without renewing the fair price shop licence.

Information which might help

• The fair price shop operator should maintain books of accounts up to date.
• The licensing authority may entertain an application up to an applicable period after the lapse of the licence , upon the payment of late fee as applicable.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

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Others

More information which might help people.