Goa - Obtain Certified Copy of Sale Deed (Registered Land Document)

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Procedure

Apply In-Person

1. File an FIR in your nearby police station stating that your sale deed is lost, misplaced, or stolen.
2. You can check the status of your FIR online before visiting the Sub-Registrar's office (SRO). The address of every office available in the state link
3. Publish a lost and found advertisement stating your deed details with your contact information on any newspaper of choice. Wait for 2 to 4 weeks for someone to return your deed if it was just misplaced.
4. Visit the Sub-Registrar’s office where your property is registered and make an application to get the certified copy of your sale deed after the waiting period.
5. Then, prepare an Affidavit on stamped paper.
6. You have to state everything that happened and sign an undertaking. Attach the FIR, newspaper ads, and other press clippings (if any) to the Affidavit.
7. The deed application form for an offline procedure is available in the Sub Registrar's Office.
8. In the deed application form that you have to submit along with your Affidavit and documents that are mentioned in the “Required Documents” section. Fill in every detail such as year, type, and document number along with your name and contact number.
9. After paying the required fee in the Sub-Registrar's office, hand over the deed application with FIR, newspaper ads, and Affidavit.
10. After verification, a certified copy of the deed will be issued by the Sub-Registrar office.

Note: Advertising in the newspapers is a statutory requirement. And get a copy of your FIR before publishing because some news companies require one when you enquire to be published.

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Required Documents

• Identification proof (Pan card/ Ration card/ Driver’s License/ Voter’s Id).
• Affidavit
• Advertisement copies
• Offline application form (available at the Sub-Registrar’s office )
• FIR
  

Office Locations & Contacts

Address:
Office of State Registrar-cum-Head of Notary Services,
Shramshakti Bhavan, 7th Floor,
Patto, Panaji, Tiswadi - Goa
Pincode: 403001
Phone: +91 832 2437136
Email: [email protected]
Website Link
You will have a detailed list of every field office in every district here in the below Link

Eligibility

You need to be a landowner to avail this facility.

Fees

The fee depends on the Sub-Registrar’s office in your area.

Validity

The validity of the certified hard copy is forever. Keep the FIR, advertisements, and other copies in case of future need.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

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Processing Time

The processing time differs depending on your areas' field office.

Related Videos

Videos explaining the procedure or to fill the applications.
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Instructions

• If you are looking for ways to register your deed, then visit this portal for step by step procedure, link
• Track your FIR online and check the status. Once it is done, get some copies of your FIR to provide proof for the next steps.
• Keep your FIR copy safe for future purposes even after you get your certified copy.
  

Required Information

• Year of Deed Registration and Document Number.
• Identity Proof.
• Sub-Registrar’s office based on the area of your property's registration.
  

Need for the Document

If you plan on selling your property but lost your original, you can use the certified copy as a replacement.

Information which might help

If you are in need to check the deed details alone, it can be done by filling in the Taluka, Village/Town, Survey No, and Subdivision no details here on the Land Records website of Goa link

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

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Others

More information which might help people.