Ghana - Change of Secretary of a Company

ProcedureEdit

Apply In-Person:

To Change of Secretary of a Company, the applicant has to approach the Register General Department (RGD) office. Contact link.
Applicant can be downloading the application Form D from this link.
Read the instructions before completing form. Incomplete applications or invalid data may delay the registration process.
Applicant filled all details in the application form.
The applicant has to make sure he or she has all the required documents that are required for this process to be successful and they can be found under the "Required Documents" section of this page.
Payment of appropriate fees should be made and that can be found under the "Fees" section of this page.
Name should be exact as registered, should there have been any Change of Name after registrations do state the new name.
The Registration Number is stated at the top left side of the Registration Certificate.
Full name and TIN of the natural person or legal entity submitting documents to the Registrar of Companies.
Clearly state here the complete Business Name of the Applicant.
Provide here a detailed description of the Nature of Change in the particulars.
Clearly State here the Date of Change in the provided format of (dd/mm/yy).
Directors are to attach a statutory declaration and consent letter as stated in section 172 (2) of Act 992.
This address when provided will not appear on public record, unlike that of the addresses that will be provided for the Company.
Applicants are to ensure that the digital address provided matches with the residential address provided. And provide your current workplace address.
List the names of other Companies for which you serve as director.
Provide Signature of the Director or Secretary and also mention clearly either its Director or Secretary's signature State Date in the provided space as per format.
Every company is required to furnish the Registrar with any change after incorporation e.g. Change of Company Name, Change of Address, Change of Director(s) / Secretary etc.
Applicant should all relevant documents attached in application form.
The prescribed fee must be paid by the applicant, and the receipt of payment must be attached with the application form.
Generally, the processing time for this procedure is taken 2 days.
If the authorized official is satisfied that all the information are in order, you will be notified of the outcome and issued with an amended business registration certificate and other supporting documents upon payment of the required fees.

Required DocumentsEdit

Completed application form link
Copies of Identification document (ID card /valid passport biometric page)
Supporting documents for change of particulars
Declaration document
Special resolution document
Auditor's Consent Letter

Office Locations & ContactsEdit

GREATER ACCRA REGION
P.O. Box 118 Accra
Tel: +233 302 664 691-93
Fax: +233 302 662043
Email: [email protected]
Digital Address:GA-143-4647
Contact link

ASHANTI REGION
Opposite Hotel Gandolfo Asafo PMB, Kumasi
Tel: +233 322 083 151 / 322 042 152
Email: [email protected]
Contact link

WESTERN REGION
P.O. Box 251 Ministries, Sekondi
Tel: +233 312 482 58
Email: [email protected]
Fax: +233 312 48258
Digital Address: WS-001-7903
Contact link

NORTHERN REGION
Tel: +233 372 023 715
Email: [email protected]
Email: [email protected]
Digital Address: NT-0066-0976
Contact link

EligibilityEdit

A Ghanaian LLC can be formed by a single shareholder, who must appoint two directors. While all can be foreigners, one of the directors must be ordinarily resident in Ghana.
Persons to be appointed secretary must be natural persons of a minimum of 18 years of age.
The Company Secretary may be a body corporate except that the body corporate must have as one of its promoters, subscribers, directors or operating officers, a person who is qualified to be a Company Secretary.

FeesEdit

A Fee for this procedure is 25GHC for a year.

ValidityEdit

All Secretaries shall hold office for a term of not more than six years.

Documents to UseEdit

Link

Sample DocumentsEdit

Please attach sample completed documents that would help other people.

Processing TimeEdit

The processing time for this procedure is 2 days.

InstructionsEdit

Please provide other instructions related to the certificate/documents.
E.g. the state office holds birth records since January 1908.

Required InformationEdit

Business Name of the Applicant
Registration number
General name of business
Nature of Change
Full Name of the Business
Date of Change
TIN(Taxpayer Identification No)
First name
Middle name
Last name
Any former name
Gender
Date of Birth
Place of birth
Nationality occupation
Mobile no 1
Mobile no 2
Fax number
Email address
Residential address
Digital address
Region
street name
City
Country
Occupational address
House/building/flat no
Particulars of other Directorships*
Declaration
Signature of applicant
Signature of Transferor and Transferee
Name and Signature of person registering
Date of submission document
Name of company inspector
Filling data

Need for the DocumentEdit

This document is proof of simply refers to a person who owns the business and is personally responsible for its debts.

Information which might helpEdit

As per the current law, the decision of removal of a company secretary is taken by way of passing and approving a board resolution by the directors of the company. There is no need for any shareholder consultation or approval at the time of removal of the company secretary.

External LinksEdit