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Ghana - Apply for Company Limited by Guarantee

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ProcedureEdit

Apply In-Person:

  1. To Apply for Company Limited by Guarantee in person, the applicant has to approach the Register General Department (RGD) office Contact link
  2. An applicant has to download the form from the following Link.
  3. Choose a business name. The company must check with the Registrar General's Department whether their preferred business name is available. If the preferred name is already taken or too similar to the name of an existing corporation, the company must choose a different name. Unless special permission has been sought, a company limited by shares must have a business name ending with the word "Limited".
  4. Documents that are needed for this procedure are mentioned under “Required Documents” section of this page.
  5. Register with the Ghana Revenue Authority (GRA). The company must obtain a tax identification number (TIN) for itself and personal TINs for its intended directors and the intended secretary, if they don't have them already. (Estimated processing time.
  6. Applicant all details must be filled in the application Form 3, Form 26(A).
  7. Forms 26(B) - The Company Secretary shall before assuming office, lodge with the company for onward transmission to the Registrar, the written consent to serve as a Company Secretary.
  8. Forms 26(C)-This is a form that is required to be completed by the directors of the company to declare that the information provided is true.
  9. Then, the applicant must be filled in the application form for Beneficial Ownership Form
  10. Then, the applicant must be filled in the application form for Company limited by guarantee regulations form.
  11. After completing the forms, an applicant should submit the forms to the office of the Registrar General Department with an official fee (in cash) of GH₵270and that can be found under the "Fees" section of this page.
  12. After a successful registration, the applicant would be given a Certificate of Incorporation, Certificate ofStandard/Registered Constitution of the Company, Form 3A.


Note: Please note that, for a Ghanaian applicant, you are required to add your Ghana card ID to the complete TIN form. Foreigners are required to attach a copy of the bio data page of their passport. For foreigners who do not reside in Ghana but intends to incorporate a company in Ghana, you must write a letter confirming that you live outside Ghana stating your foreign address. It must be notarized by a notary public in the foreigner’s home country. The letter must be addressed to the Registrar of Companies.


Apply online

  1. Applicant Go to online website Link
  2. Applicant search for the availability of your business name by clicking on “Name Search”.
  3. Applicant “Download” forms of the entity type you want to register.
  4. Then “print, fill, sign and scan” the form and other supporting documents may be required.
  5. Applicants create an account as a portal user.
  6. Applicant login with the “user name” and “password” given after the account creation.
  7. Applicant must select Entity Registration link again on the left pane.
  8. Click on “Create New” button if name has not been reserved or click on “Create from Name Reservation” button if business name has been reserved.
  9. Applicant select entity type from the dropdown list.
  10. Type business name under entity name and click on Proceed button.
  11. Certificate and other supporting documents are issued when applicant approval is given.
  12. Input data, upload scanned and signed document and applicant follow the instructions.
  13. Pay online by clicking on “make payment online” link.
  14. The status of the registration will be communicated via SMS.
  15. Applicant click on e-Certificate link to save or print certificate and other supporting documents after approval is given.



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Required DocumentsEdit

  • Application form Link
  • Provide Consent letter from certified auditor by the Institute of Chartered Auditors and must be registered as a Sole Proprietor/Partnership
  • A minimum of two directors/executive members is required. Each must submit Statutory Declaration &Consent Letter with the registration Form
  • A minimum of one subscriber required.
  • Secretary (Corporate Body Acting as A Secretary/ Individuals) required.
  • Private Company Limited by Guarantee can have 2 to 50 members
  • Form 3A must be witnessed by Commissioner for Oaths/Notary Public/Self-Declared
  • Submit filled forms at the Company Registration Counter for Verification and Capturing or via Online
  • Pay processing fee of GHS270.00 at the in-house bank or via Online



Office Locations & ContactsEdit

GREATER ACCRA REGION
P.O.Box 118 Accra
Tel: +233 302 664 691-93
Fax: +233 302 662043
Email: [email protected]
Digital Address:GA-143-4647
Contact link

ASHANTI REGION
Opposite Hotel Gandolfo Asafo PMB, Kumasi
Tel: +233 322 083 151 / 322 042 152
Email: [email protected]
Contact link

WESTERN REGION
P.O.Box 251 Ministries, Sekondi
Tel: +233 312 482 58
Email: [email protected]
Fax: +233 312 48258
Digital Address: WS-001-7903
Contact link

NORTHERN REGION
Tel: +233 372 023 715
Email: [email protected]
Email: [email protected]
Digital Address: NT-0066-0976
Contact link

EligibilityEdit

  • According to the Companies Act 179, all companies are required to have at least two initial directors and a secretary during the company registration process. At least one of the company directors or secretary must be resident in Ghana.



FeesEdit

  • An official fee for this procedure is 270 cedi’s.



ValidityEdit

  • This certificate validity is for 1 year.



Documents to UseEdit

Link


Sample DocumentsEdit

Please attach sample completed documents that would help other people.



Processing TimeEdit

  • The Certificate issued in 2 to 3 weeks.



Related VideosEdit

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.gIn the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.



InstructionsEdit

  • Act 992 defines an external company as a body corporate formed outside the jurisdiction of the Republic of Ghana which has an established place of business in Ghana.



Required InformationEdit

  • The name of the organization(at least 2 names for name search)
  • The full  names of the Executive Council Members, Subscribers and Secretary
  • An official fee of Two hundred and Seventy Ghana Cedi’s.(GH₵ 270)
  • Address of company (digital address, building name, street name, House Number)
  • Address of the Executive council members, Subscribers and Secretary.
  • Tax Identification Number for Executive council members, Subscribers, Secretary.
  • Residential address of Executive council members, Subscribers, Secretary.
  • Passport bio data pages of Executive council members, Subscribers and Secretary (For TIN, where applicable)
  • Name and address of Auditors


 Form 3- Information required completing the form

  • Company Name
  • Nature of Business (Give a brief description of the company’s business activities
  • Registered Office
  • Digital Address
  • House Number/Building or flat Name
  • Street Name
  • City
  • District
  • Region
  • Principal Place of Business
  • Digital Address
  • House Number/Building or flat Name
  • Street Name
  • City
  • District
  • Region
  • Other place of business if any
  • Personal details of Directors, Secretary and Shareholders (nationality, date of birth, occupation, contact, email and residential address)
  • Tax Identification Number of Directors, Secretary and Shareholders
  • Auditor’s details


Forms 26(b)-Information required completing this form

  • Company Name
  • Personal details of the secretary (Name, Residential Address, Postal Address, Mobile Number and qualification)
  • Signature
  • Date


Beneficial Ownership Form-Information required completing the form:

  • Purpose of Beneficial Ownership Information (You select “Company Registration)
  • Company Information
  • List of the Beneficial Ownership.
  • Details of the Beneficial Ownership
  • Type of Company


Company limited by guarantee regulations form-Information required completing the regulations form:

  • Name of company
  • Nature of business
  • Name & TIN of members of the Executive Council
  • Address description of the subscriber. This includes;
  • Name
  • TIN
  • Date of birth
  • Nationality
  • Business occupation
  • Postal address of the applicant
  • Signature of applicant



Need for the DocumentEdit

  • These are the legal documents of proof of company’s existence in Ghana. The documents will indicate clearly the business name, activities, business address, directors’ details, company TIN as well as shareholders information among others. The business certificates can be used for any business transaction or open a corporate bank account with any of the commercial banks in Ghana.



Information which might helpEdit

  • Not-for-profit organisations or Guarantee companies typically retain any surplus income for re-investment or use it to promote the non-profit objectives of the business rather than distribute profits to members. Most Not-for-profits / NGOs are not within the tax net of the central government.



Other uses of the Document/CertificateEdit

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.



External LinksEdit

Link


OthersEdit

More information which might help people.



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