Finland - Obtain a Police Clearance Certificate (Extract from Criminal Records)

ProcedureEdit

PROCESS FOR CITIZENS & NON CITIZENS OF FINLAND – FOR BOTH WHO LIVE IN FINLAND AND OVERSEAS:

a. Apply through Mail(Post)

Applicant has to apply with the “National Legal Register Office” to obtain the PCC through mail(post).
Applicant has to fill the application form as obtained from the following link.: Application (select the appropriate one from the given forms in this page).
Once the application is filled in, please attach the completed application, required document and fee paid details and mail it the below address provided.
This application received will be processed by respective department.
The certificate will be delivered to the applicant as per norms.

Mail(post) these set of documents to:

Oikeusrekisterikeskus,

P.O. Box 157, FI–13101 Hämeenlinna, Finland

Telephone: +358–(0)3–622 3770

Fax: +358(0)3–622 3783

E-mail: [email protected]

b. Apply Online - Finland Obtain a Police Clearance Certificate (Extract from Criminal Records) Online with Images

In order to apply for PCC online, applicant has to reach the online portal: Apply Online
In the given page, please select Criminal record extract - Procurement procedure option under ”criminal record” session on the right part of the screen to reach next page.
In this page applicant has to select the respective signing option provided under “Sign In Using a Provider” on the right part of the screen.
Once applicant reaches sign in page, please use the sign in credentials to sign in. If new and eligible applicant shall use the online link provided under “Help” session to get the “Katso ID” and then login.
Please follow the screen prompt to apply for the PCC online.
This online application will be processed by the respective department to issue the certificate as per applicable norms.

C. Apply using electronic form

In order to apply using electronic form to obtain PCC, applicant has to reach the following portal: link
In the given page, please click the option “Application for a criminal records extract: visa, workpermit etc” under “A criminal records extract for foreign authorities” title in the list provided.
Applicant will be directed to the online form page.
Please follow the page prompt and complete all the required details as prompted.
Hit the tab “Send” at the bottom of the page to submit this request for processing further.
Once the internal process is successful, applicant will get the certificate delivered upon notification as per norms applicable.

Required DocumentsEdit

Country specific

Identity proof(driving license, passport etc).
Residence proof.
Your Finnish personal identity number (henkilötunnus).

Foreign national.

A copy of your passport while living in Finland.
A copy of your permit of stay in Finland, passport number and place of issue as well.
Copies of your passport page with your Finland visa or of the document with address in Finland.

In general

Application form: For criminal record
Applicable fees.
Valid passport (attested copy as per requirement)
Valid citizen proof (respective ID’s issued by respective nation)
The reason for your request
Passport size photographs
Birth certificate
Proofs of legal stay (copy of passport held during the said period with respective stamp and seal)
Email ID (useful to communicate issues with respect to your application).
Self-addressed return envelope.
Valid contact number (applicant can be communicated)

Office Locations & ContactsEdit

Legal Register Centre,
Wetterhoffinkatu 2, 13100 Hämeenlinna.
Phone: +358 29 56 65650
Fax +358 29 56 65783
Contacts:Legal Register center & Ministry of foreign Affairs

EligibilityEdit

Applicant with valid passport and a valid address proof.
Age: 15 years and above. In case of minors, the application must be submitted by the parent exercising parental authority, if the minor has not turned 15 years.
The current address of the applicant must be same as in the passport and other supporting documents.
Applicants who are in need of residential status, employment or long term visa or for immigration to a foreign nation.

FeesEdit

Fees 12 Euros.
For details of fees, please follow the link: Fees

ValidityEdit

1 year from the date of issue.
Validity norms vary from country to country.

Documents to UseEdit

Application Forms

Sample DocumentsEdit

Please attach sample completed documents which would help other people who would like to follow this procedure.

Processing TimeEdit

Minimum 5 days excluding delivery.
Processing time varies with respect to the country from where applied.

InstructionsEdit

Free-form letters or hard-copy application forms must be signed and may be delivered to the Legal Register Centre in the following ways:

In person;
By post;
By fax; or
By email – Unsigned email applications will be accepted if the applicant’s contact details are provided, and if there are no grounds to doubt the authenticity of the request.

The following information is required for all applications:

Full name, including previous names if appropriate;
Social security number or date and place of birth;
Nationality;
Address and telephone number; and
Date and signature.
An application for an Extract from the Criminal Record must include the name of the employer or authority requesting it and details of the office or duty for whom/which the extract is requested.

Required InformationEdit

Your full name (including any previous names)
Your Finnish personal identity number (henkiltunnus)
Your place of birth
The reason for your request and
Your language preference

Need for the DocumentEdit

A police certificate is an official document issued by police or government agency of a country to enumerate any criminal records that the applicant may or may not have. Criminal records may include arrest, conviction, and possibly criminal proceedings.

The criminal records are at national central register where data mostly on those sentenced to imprisonment are recorded. Data are gathered and stored as well as submitted for the imposition and execution of penal sanctions. Information can also be submitted for the clarification and assessment of a person's trustworthiness and personal aptitude.The criminal records are kept by the Legal Register Centre which comes under the Ministry of Justice

Information which might helpEdit

Types of certificate:

The type of criminal record certificates available for employment purposes are:

Extract from the Criminal Record:

Issued to employees who will have regular contact with children. It only contains information that is judged to be relevant to the type of employment. This check is available for domestic and overseas employment.

Criminal Record Extract for a Visa Application:

Issued for a visa, work or resident permit application. This extract will contain information about all recorded convictions, or it will state that no disc losable information exists.
For the purposes of employment overseas, the Legal Register Centre will consider applications where local laws require criminal record disclosure. This requirement should be clearly stated in the application.

Security Clearance Check

Companies that have a branch office in Finland may be entitled to apply for a security clearance check on a prospective employee (with the individual’s written consent). The Finnish police service provides three levels of check: limited, basic and extended. This form of disclosure is only available for certain types of employment within Finland.

External LinksEdit

Application form
Get your nearest police station

OthersEdit

The certificate is printed on A4 paper, which is violet at the top and bottom and white in the middle, with a signature of the official and the official stamp of the Legal Register Centre. Both types of criminal record extract will include the subject’s full name, date of birth, social security number and birthplace. The certificate will be posted to the mailing address provided in the application.