Wikiprocedure

Fiji - File Notice of Initial Substantial Interest

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ProcedureEdit

Apply In-Person:

  1. To File Notice of Initial Substantial Interest, the applicant must visit the Registrar of Companies office in Fiji. Contacts
  2. The applicant must obtain the Form A37 – “NOTICE OF INITIAL SUBSTANTIAL INTEREST” Form from the authorities in the Registrar of Companies office.
  3. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
  4. The application form must be filled with the necessary details.
  5. The filled application form must be submitted to the officials in the Fiji’s Registrar of Companies office.
  6. After submitting, the authorities in the Registrar office will verify the application form.
  7. Then the details regarding the notice of initial substantial interest will be updated in the Registrar of Companies office.
  8. The processing time will be intimated to the applicant while applying.


Apply Online:
“ROC Pass”:

  1. The “NOTICE OF INITIAL SUBSTANTIAL INTEREST” can also be made online in Digital Fiji online portal. Online Portal
  2. This process can be made only if the applicant has “ROC Pass” for his/her active registered company.
  3. On the web portal, select the “Apply” option.
  4. It will take you to the “Login Via” page.
  5. There will be two options available, namely, “e-Profile” and “ROC Pass”.
  6. If you are a New User, then you have to create account in “ROC Pass”.
  7. To get the “ROC Pass”, select “How to get ROC Pass” Link in the given website Portal
  8. Then, Enter “Username”, “Email address”, and “Password”.
  9. Then enter the “Unique Entity Number”. (Business Name No. or the Company Number)
  10. Now a new page will open, on this click on the “e-service” tab and then select “Digital Registration” option.
  11. After that enter “Entity No”, and then “Tick the entity type (business name / company or foreign company)”.
  12. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
  13. Then, Complete the Digital registration form, and then “Upload required documents”.
  14. Finally select the “Submit” option.
  15. The ROC office will verify your digital registration application and process. Later, you will receive the ROC-Pass.
  16. After receiving the “ROC Pass”, the applicant can file for the “Notice of Initial Substantial Interest” on same website portal. link
  17. The necessary information must be entered on the web page.
  18. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
  19. After submitting, the authorities in the Registrar office will verify the application form.
  20. Then the details regarding the notice of initial substantial interest will be updated in the Registrar of Companies office.
  21. The processing time will be intimated to the applicant while applying.


“E-Profile”:

  1. The “NOTICE OF INITIAL SUBSTANTIAL INTEREST” can also be made online in Digital Fiji online portal. link
  2. This process can be made only if the applicant has “e-Profile” for his/her active registered company.
  3. On the web portal, select the “Apply” option.
  4. It will take you to the “Login Via” page.
  5. There will be two options available, namely, “e-Profile” and “ROC Pass”.
  6. To create the e-Profile, click on the “Create an Account” option under the “e-Profile” menu. Online Portal
  7. On the next page, enter the “email address” and a verification link will be sent to the Email.
  8. After that, the user must “Create password” and enter other information and then must select the “submit” button.
  9. Later, the applicant must visit the Births, Deaths and Marriages (‘BDM’) office or the Registrar of Companies Office (ROC) with the necessary documents for your e-profile activation.
  10. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
  11. Then, the e-Profile will be activated. After the activation, the applicant can file “NOTICE OF INITIAL SUBSTANTIAL INTEREST” using the “Login Credentials” on same website portal link
  12. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
  13. The necessary information must be entered on the web page.
  14. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
  15. After submitting, the authorities in the Registrar of Companies office will verify the application form.
  16. Then the details regarding the notice of initial substantial interest will be updated in the Registrar of Companies office.
  17. The processing time will be intimated to the applicant while applying.


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Required DocumentsEdit

For NOTICE OF INITIAL SUBSTANTIAL INTEREST:

  • Proof of Consent. (if not an officeholder)
  • Supporting document for Entity TIN. (if TIN is newly entered in this form)


For e-Profile creation:

  • Original or certified copy of your Birth Certificate.
  • FNPF/FRCS Joint ID Card.
  • FNPF Membership Card.
  • Valid Photo Identification.


For ROC-Pass Creation:

  • Letter of Authorisation (LOA) for whom the ROC Pass Admin Role is to be assigned to(This must be assigned to an Officeholder or any other authorised personnel)
  • LOA must have the following information
  • Director/ Company secretary’s Name
  • Email Address and Phone No
  • Entity Name and No.
  • Copies of tin letter/ joint card and a photo ID - Driver’s licence/ Birth Certificate/ Election Voter Registration. (EVR)


Other Documents for Digital Registration are:

BUSINESS NAMES (INDIVIDUAL/FIRM)

  • Photo ID of individual(s) - business name holder.
  • Tin card/Tin letter of individual(s) - business name holder.
  • Latest Business Name Registration Certificate.
  • Business name holder details. (including email address)
  • Registered trust deed. (if applicable)
  • Foreign company certificate if foreign company is the business name holder.
  • Signed proof of consent of all business name holders if lodged by an agent.
  • Foreign investment registration certificate. (if obtained)
  • Directors’ consent. (Business name holders’ consent if it is firm)
  • Other relevant supporting documents. (if any)


COMPANIES (PRIVATE/PUBLIC)

  • Photo ID of individual(s) –officeholder (s) (Directors/ company secretary)
  • TIN card/letter of all officeholder (s).
  • Officeholder(s)details (including valid email address)
  • Articles of Association. (if adopted its own)
  • Registered trust deed. (if applicable)
  • Director(s)’ consents, If more than one officeholder(s).
  • Latest Company Registration Certificate.
  • Letter of Authority if lodged by an agent.
  • Latest change of Company Name Certificate. (if required)
  • Other relevant supporting documents. (if any)


FOREIGN COMPANIES

  • Photo ID of individual(s) – officeholder(s), local agent.
  • Foreign company registration certificate. (issued by ROC)
  • A statement of all subsisting charges excluding charges in relation to Property solely situated outside Fiji.
  • Certified copy (or if a certified copy cannot be obtained, a copy of the instrument and a statutory declaration confirming it is a true and correct copy) of the charter, statutes or memorandum and articles of foreign company or other instrument constituting or defining the constitution of the foreign company.
  • Signed Directors’ consent by all business name holders if lodged by an agent.
  • Latest copy of Foreign Investment Registration Certificate. (FIRC)
  • Foreign company Incorporation certificate. (Country of Incorporation)
  • Other relevant supporting documents. (If any)


Office Locations & ContactsEdit

Registrar of Companies Office
Level 2, Suvavou House Victoria Parade, Suva, Fiji
Phone: (679) 331 2981
Fax: (679) 3318 830
Hotline: 321-2311
Hours - Monday –Friday - 9.00 am – 5.00 pm
E-mail: [email protected]

[email protected]
[email protected]

Address & Contacts
Location

EligibilityEdit

  • Active Company Owner in Fiji is eligible to apply for this procedure. (Must also be the Interest Holder)
  • ROC Pass holder and e-Profile holders of an active registered company. (For online Registration)


FeesEdit

There is no fee for this procedure.

ValidityEdit

Explain the time until which the certificate/document is valid.
E.g. Birth Certificate Valid Forever


Documents to UseEdit

Please attach documents that can be used by people. E.g. links


Sample DocumentsEdit

Please attach sample completed documents that would help other people.


Processing TimeEdit

The processing time will be intimated to the applicant while applying.

Related VideosEdit

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.


InstructionsEdit

Please provide other instructions related to the certificate/documents.
E.g. the state office holds birth records since January 1908.


Required InformationEdit

COMPANY / MANAGED INVESTMENT SCHEME DETAILS

  • Company name / Name of Manager of the Managed Investment Scheme
  • Company number (if applicable)


LODGEMENT DETAILS - Who should the Registrar contact if there is a query about this form?

  • Firm/organisation
  • Contact name
  • Position description
  • Telephone number (during business hours)
  • Email address (optional)
  • Level/Office building
  • Street number and street
  • Town/City
  • Island


DETAILS OF THE SUBSTANTIAL INTEREST HOLDER:

  • Name
  • The holder became a Substantial Interest holder on


DETAILS OF VOTING POWER:

  • Class of Securities
  • Number of Securities
  • Person's votes
  • Voting power


DETAILS OF RELEVANT INTERESTS

  • Holder of Relevant Interest
  • Nature of Relevant Interest
  • Class and number of Securities


DETAILS OF PRESENT REGISTERED HOLDERS

  • Holder of Relevant Interest
  • Registered holder of Securities Person
  • Person entitled to be registered as holder
  • Class and number of Securities


CONSIDERATION

  • Holder of Relevant Interest
  • Date of acquisition
  • Consideration – Cash/Non-cash
  • Class and number of Securities


RELATED BODIES CORPORATE

  • Name
  • Nature of relationship


ADDRESSES (The addresses of persons named in this form)

  • Name
  • Addresses


AGREEMENTS

  • Details of any agreement through which an interest in voting Shares in the Company or voting interests in the Managed Investment Scheme are acquired.
  • Alternatively, annex copies of the relevant agreements to this form.


SIGNATURE

  • Name
  • Signature
  • Capacity – Director/Company Secretary
  • Date signed


INDIVIDUAL

  • Surname
  • First name(s)
  • Former name
  • Signature
  • Date signed


COMPANY

  • Name
  • Capacity (Director/Company secretary)
  • Signature
  • Date signed


Need for the DocumentEdit

  • If there is a substantial interest on the listed company, then the interest holder of the company must submit the notice to the Registrar of Companies.
  • This notice must be submitted to the ROC within 3 working days, after becoming aware of the substantial interests.


Information which might helpEdit

All local companies, foreign companies, or Business Name owners in Fiji must have digital registration of their Business/Company.

Other uses of the Document/CertificateEdit

Please explain what are other uses of obtaining this document/certificate.
E.g. Birth Certificate can be used as proof of identity.


External LinksEdit

Place some external links which might help.


OthersEdit

More information which might help people.


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