Fiji - Apply for Digital Registration of Entity

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Procedure

Apply through “e-Profile”:

1. The application for Digital Registration Entity must be made online on the DigitalFiji portal using the e-Profile. Online Portal
2. To create the e-Profile, click on the “Create an Account” option under the “e-Profile” menu. Online Portal
3. On the next page, enter the “email address” and a verification link will be sent to the Email.
4. After that, the user must “Create password” and enter other information and then must select the “submit” button.
5. Later, the applicant must visit the Births, Deaths and Marriages (‘BDM’) office or the Registrar of Companies Office (ROC) with the necessary documents for your e-profile activation.
6. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
7. Then, the e-Profile will be activated. After the activation, the applicant can “Apply for Digital Registration of Entity” using the “Login Credentials” on same website portal. Online Portal
8. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
9. After submitting, the authorities in the Registrar office will verify the application form.
10. After the verification, the applicant will be issued with the “Digital Registration of Entity” for their Foreign Company, or Local business, or Company.
11. The processing time will be intimated to the applicant while applying.
    

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Required Documents

For Digital Registration:

BUSINESS NAMES (INDIVIDUAL/FIRM)

• Photo ID of individual(s) - business name holder.
• Tin card/Tin letter of individual(s) - business name holder.
• Latest Business Name Registration Certificate.
• Business name holder details. (including email address)
• Registered trust deed. (if applicable)
• Foreign company certificate if foreign company is the business name holder.
• Signed proof of consent of all business name holders if lodged by an agent.
• Foreign investment registration certificate. (if obtained)
• Directors’ consent. (Business name holders’ consent if it is firm)
• Other relevant supporting documents. (if any)
  

COMPANIES (PRIVATE/PUBLIC)

• Photo ID of individual(s) –officeholder (s) (Directors/ company secretary)
• TIN card/letter of all officeholder (s).
• Officeholder(s)details (including valid email address)
• Articles of Association. (if adopted its own)
• Registered trust deed. (if applicable)
• Director(s)’ consents, If more than one officeholder(s).
• Latest Company Registration Certificate.
• Letter of Authority if lodged by an agent.
• Latest change of Company Name Certificate. (if required)
• Other relevant supporting documents. (if any)
  

FOREIGN COMPANIES

• Photo ID of individual(s) – officeholder(s), local agent.
• Foreign company registration certificate. (issued by ROC)
• A statement of all subsisting charges excluding charges in relation to Property solely situated outside Fiji.
• Certified copy (or if a certified copy cannot be obtained, a copy of the instrument and a statutory declaration confirming it is a true and correct copy) of the charter, statutes or memorandum and articles of foreign company or other instrument constituting or defining the constitution of the foreign company.
• Signed Directors’ consent by all business name holders if lodged by an agent.
• Latest copy of Foreign Investment Registration Certificate. (FIRC)
• Foreign company Incorporation certificate. (Country of Incorporation)
• Other relevant supporting documents. (If any)
  

For e-Profile creation:

• Original or certified copy of your Birth Certificate.
• FNPF/FRCS Joint ID Card.
• FNPF Membership Card.
• Valid Photo Identification.
  

Office Locations & Contacts

Registrar of Companies Office
Level 2, Suvavou House Victoria Parade, Suva, Fiji
Phone: (679) 331 2981
Fax: (679) 3318 830
Hotline: 321-2311
Hours - Monday –Friday - 9.00 am – 5.00 pm
E-mail: [email protected]
[email protected]
[email protected]
Address & Contacts link
Location link

Eligibility

Owners or agents of active registered business names, companies, and foreign companies.

Fees

There is no fee for this procedure.

Validity

The Digital Registration Entity application is valid forever.

Documents to Use

Please attach documents that can be used by people. E.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

The processing time will be intimated to the applicant while applying.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
E.g. the state office holds birth records since January 1908.

Required Information

• Username
• Password
• Email Id
  

Need for the Document

It is a mandatory rule for all the all business names, companies & foreign companies to have a Digital Registration in the Fiji.

Information which might help

All local companies, foreign companies, or Business Name owners in Fiji must have digital registration of their Business/Company.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
E.g. Birth Certificate can be used as proof of identity.

External Links

Place some external links which might help.

Others

More information which might help people.