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Fiji - Apply for Change to Details of Business Name

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ProcedureEdit

Apply In-Person:

  1. To apply for “Change to Details of Business Name”, the applicant must go to the Registrar of Companies office in Fiji. Contacts
  2. The applicant must obtain the “Form A14 - CHANGE TO DETAILS OF BUSINESS NAME OWNER” from the authorities in the Registrar of Companies office.
  3. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
  4. The application must be filled with the necessary details.
  5. The filled application form must be submitted to the officials in the Fiji’s Registrar of Companies office.
  6. The authorities in the Registrar office will verify the application form.
  7. If there is no other company reserved with the “Changed Name”, then the application will be approved by the officials.
  8. The applicant’s Company Name will be reserved for 28 days after the approval.
  9. The applicant can extend the reservation for another 28 days, only if they apply again for reservation before the expiry date.
  10. The applicant must register the company in the name they reserved before the expiry date. Otherwise, the name will be given to other applicant on request.
  11. The Name Change will be approved immediately, but the Name can be officially used after Registering the Company Legally in the Fiji ROC.


Apply Online:
ROC Pass – Change to Details of Business Name:

  1. The Change to Details of Business Name can also be made online in Digital Fiji online portal. Online Portal
  2. This process can be made only if the applicant has “ROC Pass” for his/her Registered Business Name.
  3. On the web portal, select the “Apply” option.
  4. It will take you to the “Login Via” page.
  5. There will be two options available, namely, “e-Profile” and “ROC Pass”.
  6. If you are a New User, then you have to create account in “ROC Pass”.
  7. To get the “ROC Pass”, select “How to get ROC Pass” Link in the given website. Web Portal
  8. Then, Enter “Username - Email address and Password”.
  9. Then enter the Unique Entity Number. (Business Name No. or the Company Number)
  10. Now, a new page will open, on this click on the “e-service” tab and then select “Digital Registration” option.
  11. After that enter “Entity No”, and then “Tick the entity type (business name / company or foreign company)”.
  12. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
  13. Then, Complete the Digital registration form, and then “Upload required documents”.
  14. Finally select the “Submit” option.
  15. The ROC office will verify your digital registration application and will process it. Later, you will receive the ROC-Pass.
  16. After receiving the “ROC Pass”, the applicant can “Apply for Change to Details of Business Name” using the “Login Credentials” on same website portal. Online Portal
  17. The necessary information must be entered on the web page.
  18. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
  19. If there is no other company reserved with the same “Changed Name”, then the application will be approved by the officials.
  20. The applicant’s Company Name will be reserved for 28 days after the approval.
  21. The applicant extend the reservation for another 28 days, if they apply again for reservation before the expiry date.
  22. The applicant must register the company in the name they reserved before the expiry date. Otherwise, the name will be given to other applicant on request.
  23. The Name Change will be approved immediately, but the Name can be officially used after Registering the Company Legally in the Fiji ROC.



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Required DocumentsEdit

For Change to Details of Business Name:

  • Photo ID with date of birth information of all individuals listed in application (e.g. Passport, Voter registration card, Driver License)
  • TIN card / TIN letter of all individuals listed in the application
  • Proof of Consent (for representatives)


For ROC-Pass Creation:

  • Letter of Authorisation (LOA) for whom the ROC Pass Admin Role is to be assigned to(This must be assigned to an Officeholder or any other authorised personnel)
  • LOA must have the following information
  • Director/ Company secretary’s Name
  • Email Address and Phone No
  • Entity Name and No.
  • Copies of tin letter/ joint card and a photo ID - Driver’s licence/ Birth Certificate/ Election Voter Registration (EVR)


Other Documents for Digital Registration are:
BUSINESS NAMES (INDIVIDUAL/FIRM)

  • Photo ID of individual(s) - business name holder
  • Tin card/Tin letter of individual(s) - business name holder
  • Latest Business Name Registration Certificate
  • Business name holder details (including email address)
  • Registered trust deed (if applicable)
  • Foreign company certificate if foreign company is the business name holder
  • Signed proof of consent of all business name holders if lodged by an agent.
  • Foreign investment registration certificate (if obtained)
  • Directors’ consent (Business name holders’ consent if it is firm)
  • Other relevant supporting documents (if any)


COMPANIES (PRIVATE/PUBLIC)

  • Photo ID of individual(s) –officeholder (s) (Directors/ company secretary)
  • TIN card/letter of all officeholder (s)
  • Officeholder(s)details (including valid email address)
  • Articles of Association (if adopted its own)
  • Registered trust deed (if applicable)
  • Director(s)’ consents, If more than one officeholder(s)
  • Latest Company Registration Certificate.
  • Letter of Authority if lodged by an agent.
  • Latest change of Company Name Certificate (if required)
  • Other relevant supporting documents (if any)


FOREIGN COMPANIES

  • Photo ID of individual(s) – officeholder(s), local agent
  • Foreign company registration certificate (issued by ROC)
  • A statement of all subsisting charges excluding charges in relation to Property solely situated outside Fiji
  • Certified copy (or if a certified copy cannot be obtained, a copy of the instrument and a statutory declaration confirming it is a true and correct copy) of the charter, statutes or memorandum and articles of foreign company or other instrument constituting or defining the constitution of the foreign company.
  • Signed Directors’ consent by all business name holders if lodged by an agent.
  • Latest copy of Foreign Investment Registration Certificate (FIRC)
  • Foreign company Incorporation certificate (Country of Incorporation)
  • Other relevant supporting documents. (If any)



Office Locations & ContactsEdit

Registrar of Companies Office
Level 2, Suvavou House Victoria Parade, Suva, Fiji
Phone: (679) 331 2981
Fax: (679) 3318 830
Hotline: 321-2311
Hours - Monday –Friday - 9.00 am – 5.00 pm
E-mail: [email protected]

[email protected]
[email protected]

Address & Contacts link
Location link

EligibilityEdit

  • Active Registered Business Name holder in Fiji is eligible to apply for this procedure.
  • ROC Pass holders of active registered business name. (For online Registration)



FeesEdit

  • There is no fee payment required for this procedure.
  • But late lodgement fee will be charged if the changed is not notified by the applicant within 28 days to the Fiji ROC.



ValidityEdit

  • The Change in Business Name Details is valid for 28 days.
  • This can be extended if the applicant apply once again before the expiry date. (But not more than one time extension is approved)



Documents to UseEdit

Please attach documents that can be used by people. E.g. links


Sample DocumentsEdit

Please attach sample completed documents that would help other people.



Processing TimeEdit

The Change to Details of the Business will be approved immediately, but the Name can be officially used after Registering the Company Legally in the Fiji ROC.


Related VideosEdit

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&>
from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.



InstructionsEdit

Please provide other instructions related to the certificate/documents.
E.g. the state office holds birth records since January 1908.


Required InformationEdit

BUSINESS NAME DETAILS

  • Business Name
  • Business Name Number
  • Lodgement Details - Who should the Registrar contact if there is a query about this form?
  • Firm/organisation
  • Contact name
  • Position description
  • Telephone number (during business hours)
  • Email address (optional)
  • Level/Office building
  • Street number and street
  • Town/City
  • Island/State/Territory


CHANGE OF ADDRESS OF PRINCIPAL PLACE OF BUSINESS – (Must not be a Post Office Box. Must be a street address.)

  • Level/Office building
  • Street number and street
  • Town/City
  • Island/State/Territory
  • Postcode
  • Country (if not Fiji)
  • Date of change


ORGANISATIONAL NAME CHANGE – (When the organisation that is the Business Name holder has changed its name.)

  • Company name
  • Company number (if incorporated in Fiji)
  • Country of incorporation (if not Fiji)
  • Date of change


CHANGE OF BUSINESS NAME HOLDER – (When the organisation that is the Business Name holder changes by way of transfer of a Business Name, provide details of the new holder)

  • Individual Surname
  • First name(s)
  • Former name


Or
COMPANY

  • Company name
  • Company number (if incorporated in Fiji)
  • Country of incorporation (if not Fiji)


FIRM

  • First names and surname of every Individual who is, and the corporate name of every corporation which is, a partner in the Firm.
  • Any former name of a partner in the Firm.
  • The nationality of every Individual who is, or country of incorporation of every corporation which is, a partner in the Firm.
  • Date of change and comments regarding change.


EXTENSION APPLICATION FOR NOTIFICATION OF CHANGES

  • Date
  • Reason for Extension
  • Signature of the applicant – Individual/Company/Firm
  • Date of Signed



Need for the DocumentEdit

  • If the applicant changes any details to the Business Name, it must be intimated to the Fiji’s Registrar of Companies.
  • Otherwise, the changed business name will be ceased by the ROC authorities.



Information which might helpEdit

  • All local companies, foreign companies, or Business Name owners in Fiji must have digital registration of their Business/Company.
  • The last date to complete their Digital Registration process in December 31, 2021.



Other uses of the Document/CertificateEdit

Please explain what are other uses of obtaining this document/certificate.
E.g. Birth Certificate can be used as proof of identity.


External LinksEdit

Business Name Change Website Link Online Portal


OthersEdit

More information which might help people.



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