Estonia - Obtain a Police Clearance Certificate (Certificate of Good Conduct)

ProcedureEdit

PROCESS FOR CITIZENS & NON CITIZENS OF ESTONIA – FOR BOTH WHO LIVE IN ESTONIA AND OVERSEAS:

I. Apply in Estonia

a. Through mail(post) Or by e-mail

Applicant has to apply with the “CRIMINAL RECORD DATABASE” to get the PCC.
Applicant has to fill the application form as obtained from the following link.: Criminal records data base (select the appropriate one from the given forms under application forms session in this page).
Attach the completed application, required document and fee details (An unauthorized inquiry about another person is a paid service (4.00 euros) otherwise no fees).
Through mail(post) – for wet ink sealed certificate
Send these set of documents by mail(post) to the following address:
- Karistusregister, Lubja 4, 19081 Tallinn, Estonia. Or
By e-mail - to get digitally signed certificate
Apply through email attaching document set to:
- e-mail: [email protected]
The received application will be processed by respective department to issue the certificate as per deliverable mode applicable.

Note:

A digitally signed .PDF file will be delivered through email. An ID card software is required to open the document. Link for software: Install the software
On paper with a signature and a temple. The document is sent to the address indicated in the application by regular mail.
In case you have an ID-card (with pin-codes and an ID-card reader) it is possible to view the record by using the following link. Link to view records: e-file capabilities
An extract from the e-File is intended solely for access to criminal records, and it is not possible to obtain an official document through the same environment.

Required DocumentsEdit

Country specific

Identity proof(driving license, passport etc).
Residence proof.
ID-card (to access online information)

Foreign national

A copy of your passport while living in Estonia.
A copy of your permit of stay in Estonia, passport number and place of issue as well.
Copies of your passport page with your Estonia visa or of the document with address in Estonia.

In general

Application form: Application
Valid passport (attested copy as per requirement)
Valid citizen proof (respective ID’s issued by respective nation)
Passport size photographs
Birth certificate (as per requirement)
Proofs of legal stay (copy of passport held during the said period with respective stamp and seal)
Email ID (useful to communicate issues with respect to your application.
Self-addressed return envelope.
Valid contact number (applicant can be communicated)

Office Locations & ContactsEdit

Centre of Registers and Information Systems,
Lubja 4, 19081, Tallinn, Estonia.
Phone: +372 663 6300
Fax: +372 646 0165
E-mail: [email protected]
Contacts:ID software & e-file Capabilities

EligibilityEdit

Applicant with valid passport and a valid address proof.
Age: 16 years and above. In case of minors, the application must be submitted by the parent exercising parental authority, if the minor has not turned 16 years.
The current address of the applicant must be same as in the passport and other supporting documents.
Applicants who are in need of residential status, employment or long term visa or for immigration to a foreign nation.

FeesEdit

No fees.
Upon making an inquiry about another natural or legal person, it is required to pay a state fee per person in the amount of 4 euros.
Charges for stamps and other requirement varies for case to case. Updated charges requirement will be provided by respective authorities while applying.

Information on fee payment details:

SEB Pank - IBAN EE891010220034796011 (SWIFT: EEUHEE2X)
Swedbank - IBAN EE932200221023778606 (SWIFT: HABAEE2X)
Luminor Bank – EE701700017001577198 (SWIFT: NDEAEE2X)
Reference number: 2900082388 (mandatory)
Recipient: Rahandusministeerium (Ministry of Finance)

ValidityEdit

As mentioned on the certificate.
Validity norms vary from country to country.

Documents to UseEdit

Please attach documents that can be used by people. e.g. links

Sample DocumentsEdit

Please attach sample completed documents which would help other people who would like to follow this procedure.

Processing TimeEdit

2 days excluding delivery period.

InstructionsEdit

Residents of Estonia can submit a request for a good conduct certificate (Toend Karistuse Kohta) from the National Prefecture of Police (Riigi Politseiamet), Pagari 1, EE0102, Tallinn, Eesti. Persons residing outside of Estonia may request a certificate by writing to the Police Department's Information Bureau (Riigi Politseiamet, Politsei Teabeburoo, Pagari 1, EE0102, and Tallinn Eesti). The request must include the applicant's complete name, date and place of birth, father's name, and place(s) of residence while in Estonia.

The Estonian Good Conduct Certificate contains a wet seal and indicates if the individual has been registered in the criminal records of the Estonian State Police Board. A clean certificate does not necessarily mean that an individual has never been arrested; records of all but the most serious offenses are routinely expunged after several years.

Required InformationEdit

Forename, surname and personal ID code of the individual
applications must contain a signature. When a query is submitted via email it must be signed digitally
Name and number of the ID document (passport or ID card) must be provided

Need for the DocumentEdit

A police certificate is an official document issued by police or government agency of a country to enumerate any criminal records that the applicant may or may not have. Criminal records may include arrest, conviction, and possibly criminal proceedings.
The Estonian Good Conduct Certificate contains a wet seal and indicates if the individual has been registered in the criminal records of the Estonian State Police Board. A clean certificate does not necessarily mean that an individual has never been arrested; records of all but the most serious offenses are routinely expunged after several years.

NB: In order to get a certified extract on paper, the application form must state that you wish to receive the reply to the query via regular mail, and must state your postal address. Registry data is issued in Estonian language only.

All queries are recorded in the queries journal of the Punishment Registry, and everybody can ask who has been interested in his or her data.

Information which might helpEdit

Electronically via the e-File website:

E-File can be logged into with the ID card; thereafter, the user can make queries about him/herself and about other persons.
Information from the e-File pertaining to oneself can be queried without limitations and free-of-charge. Parents can make free-of-charge queries about their minor children.
Making a query about someone else requires the forename, surname and persona ID code of that natural person or the name and Business Registry code of that legal person.
A query made about another person without that persons authorization is for a fee (the price of a query from the e-File is 4 Euros). Queries can be made one by one; queries for a fee can be paid for via the same environment by using online banking before ordering the query. Queries are replied to within two business days.
You can authorize another natural person (e.g. a representative of the employer) to query for data. By granting this authorization in the e-File system, the authorized person can make free-of-charge queries about the principal via the e-File. Such an authorization allows the employer to get more information about the employee than with a paid query.

Sending a query application by e-mail:

It is recommended to use the application form available Article File to make queries to the Punishment Registry, both on paper and electronically.

Please send the filled-in application to the address of [email protected]

Written queries about another person or repeat queries about own data are subject to prior payment of the state fee in the amount of 3.19 Euros.
If possible, a copy of the relevant proof of payment should be enclosed to the application. A copy of the proof of payment is required if the person submitting the application is not the person who paid the state fee.

Sending a query application by regular mail:

It is recommended to use the application form available Article File to make queries to the Punishment Registry, both on paper and electronically.

Please send written queries to the following address:
P.O.Box 1563,
Toompuiestee 33A,
10402, Tallinn, Estonia.

External LinksEdit

Politsei
Database

OthersEdit

All criminal convictions are listed on the certificate except:

Misdemeanour cases where the person has only one valid misdemeanour record with the main punishment being less than 200€ (50 fine units) and with no additional punishment;
Details of the punishment of minors. Convictions stay on the register until:

1 year: o after enforcement of a fine, service of detention or completion of community service or service of suspension of driving licence (as main punishment) imposed for a misdemeanour.
2 years: o After payment of a fine or service of detention imposed for a misdemeanour concerning tax o After coercive psychiatric punishment of an individual or application of a sanction to a person under 18 years old o After the termination of administration of addiction treatment of drug addicts or complex treatment of sex offenders
3 years o After the enforcement of a pecuniary punishment or a judgment for compulsory dissolution imposed for a criminal offence; After the end of the probationary period determined upon release on parole or conditional release from a pecuniary punishment; and o After theperformance of community service.
5 years o after imprisonment of up to 3 to 5 years was served.
10 years o after imprisonment of 5 to 20 years was served.
15 years o after imprisonment of more than 20 years was served.

The limitation period for the execution of a judgment has expired (under s82 of the Penal Code)
A supplementary punishment shall be deleted after service of the supplementary punishment
The individual has been pardoned if a person was a minor during the offence then these convictions stay on the register for:

1 year o after enforcement of a fine, service of detention or completion of community service or service of suspension of driving licence (as main punishment) imposed for a misdemeanour o after coercive psychiatric punishment of an individual; o after the termination of administration of addiction treatment of drug addicts 114
2 years o after the enforcement of a pecuniary punishment imposed for a criminal offence o after the end of the probationary period determined upon release on parole or conditional release from a pecuniary punishment o after the performance of community service
3 years o after imprisonment of up to 5 years was served
5 years o after imprisonment of 5 to 10 years was served Old convictions are not listed on Notices of the Criminal Records Database.