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Canada - Request Information about Social Insurance Number ( SIN )

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Contents

Introduction

The Privacy Act gives individuals living in Canada the right to access and correct personal information about them held by various federal government organizations. This means you can ask for information about your SIN record held in the Social Insurance Register.

Eligibility

The applicant must have a Social Insurance Number (SIN).

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Instructions

To request copies of SIN application form(s) you have previously submitted, you can either:

  • complete a Personal Information Request form (TB350-58)
  • send a letter indicating that you are requesting the information under the Privacy Act

Required Information

  • Name of Applicant
  • Street Address
  • Province
  • Postal Code
  • Telephone Number

Procedure

  • You should complete the Personal Information Request form. Indicate on the form that you are requesting these copies under the Privacy Act, Bank HRSDC PPU 390.
  • If you do not use the Personal Information Request form, you can provide a letter indicating that you are requesting the information under the Privacy Act, Bank HRSDC PPU 390.
  • You also need to provide your original document(s). See required documents below.
  • Send your completed Personal information Request form or letter and original document(s) to:
Access to Information and Privacy
85 de la Savane Road, bag 42
Gatineau QC K1A 0J9
or
Service Canada
Social Insurance Registration Office
PO Box 7000
Bathurst NB E2A 4T1
  • If you wish to request personal information pertaining to another individual under the Privacy Act and Regulations, you must either be:
    • a representative defined as “a guardian, curator, committee, executor administrator or other legal representative’’
    • a lawyer, trustee or individual who has power of attorney for the individual
    • able to provide a consent form filled out by the individual

Personal Information Request Form:
http://www.tbs-sct.gc.ca/tbsf-fsct/350-58-eng.asp

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Required Documents

Primary Documents

  • A primary document is an official document that proves your identity and status in Canada. We need to see an original of your primary document. If the name on this document is different from the name you currently use, you will also need to provide a supporting document.

You must provide one of the following primary documents when you apply:

  • Canadian Citizen
    • Certificate of Birth or Birth Certificate issued by the vital statistics agency in the province or territory where you were born.
    • Certificate of Canadian Citizenship issued by Citizenship and Immigration Canada (CIC).
    • Certificate of Registration of Birth Abroad issued prior to 1977 by CIC.
  • Registered Indians
    • if you were born in Canada, you must provide your original birth certificate (see section on Canadian Citizens) and a Certificate of Indian Status issued by Aboriginal Affairs and Northern Development Canada (AANDC).
    • if you were born outside Canada, you must provide your original foreign birth certificate and a Certificate of Indian Status issued by AANDC.
  • Permanent Residents
    • Permanent Resident Card issued by Citizenship and Immigration Canada. This is the only acceptable document if your claim was processed in Canada.
    • Confirmation of Permanent Residence AND visa counterfoil affixed to a foreign passport or a travel document
    • Confirmation of Permanent Residence AND foreign passport for visa exempt countries
    • Record of Landing issued before June 28, 2002.
    • Verification of landing. This document is provided when an original of the Record of Landing or the Confirmation of Permanent Residence is not available (i.e. lost, misplaced, etc.).
    • Status Verification, also known as "Verification of Status", is considered an acceptable document to support the client's status in Canada when applying for a replacement SIN card or updating the SIN record.
  • Temporary Residents
    • Work permit issued by Citizenship and Immigration Canada (CIC).
    • Study permit issued by CIC and a contract of employment from the learning institution or employer on campus where you obtained authorization to study by CIC (this contract must show the start and end date of employment and these dates must fall within the study permit dates).
    • Visitor record issued by CIC, indicating you are authorized to work in Canada.
    • Diplomatic identity card and a note of permission of employment issued by Foreign Affairs and International Trade Canada (FAITC).

Supporting Documents

A supporting document is a legal document indicating the name you currently use. It is required if the name on your primary document is different. Your supporting document must be an original, written in English or French.

In addition to your primary document, you will need to provide one of the following supporting documents when you apply, if required:

A supporting document is a legal document indicating the name you currently use. It is required if the name on your primary document is different. Your supporting document must be an original, written in English or French.

In addition to your primary document, you will need to provide one of the following supporting documents when you apply, if required:

  • Certificate of marriage, record of solemnization of marriage or marriage statement (or a similarly titled document, depending on the issuing authority) to support your family name after marriage. (Note: This does not apply to Quebec residents, regardless of where they were married after April 1, 1981).
  • Divorce Decree, certificate of Divorce or Decree Absolute issued in accordance with the Supreme Court of Canada for the dissolution of a marriage to support the family name requested on the SIN card when it does not appear on the primary document.
  • Legal change-of-name certificate or court order document issued in accordance with provincial name change legislation.
  • Adoption order certified by a Canadian Court (applies to adoptions in Canada only).
  • Notarial certificate, also called notarial adoption certificate, issued by the country of origin of a child adopted abroad and used by the adoptive parents to have the SIN card issued in the adopted child’s Canadian name.
  • Request to Amend Record of Landing issued by Citizenship and Immigration Canada and used to amend a Record of Landing or a Confirmation of Permanent Residence document

Fees

There is no fee to:

  • apply for a Social Insurance Number - including your first SIN card
  • amend the name(s) on your card when the changes are due to a legal name change, for example, marriage, divorce or adoption
  • change the expiry date on a temporary SIN card
  • amend information on your record

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

Please attach documents which can be used by people who would like to follow this procedure.    

Sample Documents

Please attach sample completed documents which would help other people who would like to follow this procedure.    

Processing Time

Please explain the processing your application.    

Office Locations & Contacts

  • To find a Service Canada Office, go to this link:

http://www.servicecanada.gc.ca/cgi-bin/sc-srch.cgi?app=hme&ln=eng

  • Social Insurance Number Inquiry:

Service Canada
Social Insurance Registration Office
P.O. Box 7000
Bathurst, New Brunswick, Canada E2A 4T1
Toll-free: 1-800 O Canada (1-800-622-6232)

  • If you're outside Canada, you can call:

506-548-7961 (long-distance charges apply)
and you can go to this link for more toll-free numbers:
http://www.servicecanada.gc.ca/eng/common/contactus/phone.shtml

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Video

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	

Information which might help

Enter other informations which might help

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

http://www.servicecanada.gc.ca

Others

More information which might help people.
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