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Canada - Apply for Passport

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Contents

Introduction

This procedure will guide you through the application process for a Canadian passport or travel document.

Eligibility

Canadian in Canada

Adults must submit at least one (1) document to support your identity with a passport application. For a child, only the proof of Canadian citizenship is required.
The adult's identity document must:

  • be in the same name as will appear in the passport;
  • include your signature;
  • be issued by a federal, provincial/territorial/state or municipal authority; and
  • be valid.

Canadian in the United States

Adults must submit at least one (1) document to support your identity with a passport application. For a child, only the proof of Canadian citizenship is required.
The adult's identity document must:

  • be in the same name as will appear in the passport;
  • include your signature;
  • be issued by a federal, provincial/territorial/state or municipal authority; and
  • be valid.

Canadian Abroad

Adults must submit at least one (1) document to support your identity with a passport application. For a child, only the proof of Canadian citizenship is required.
The adult's identity document must:

  • be in the same name as will appear in the passport;
  • include your signature;
  • be issued by a federal, provincial/territorial/state or municipal authority; and
  • be valid.

Non-Canadian in Canada

Adults must submit at least one (1) document to support your identity with a passport application. For a child, only the proof of Canadian citizenship is required.
The adult's identity document must:

  • be in the same name as will appear in the travel document;
  • include your signature;
  • be issued by a federal, provincial/territorial/state or municipal authority; and
  • be valid.

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Instructions

  • You may submit original documents. They will be returned to you.
  • If you are submitting photocopies, you must copy both sides of the document and have your guarantor sign and date the photocopies (both sides) to indicate the originals have been seen. If you are submitting photocopies (both sides) but are using form PPTC 132, "Statutory Declaration in Lieu of Guarantor" (available from any Passport Canada office or by telephone), or are using form PPTC 326, "Statutory Declaration in Lieu of Guarantor for a Travel Document", the official who signs the "Declaration" must also sign and date the photocopies of your identification to indicate the originals have been seen.
  • An official translation in English or French must be provided with any documents that are written in another language.
  • If you have no documents to support your identity:
    • If you are living in Canada, contact Passport Canada.
    • Otherwise, contact the nearest Government of Canada office.
  • Failure to provide the proper documentation will result in the application being rejected.

Required Information

A list which displays the kind of information which is required to complete the procedure.
e.g.
1. Date of Birth.
2. City or County of Birth.

Procedure

Forms

Canadian in Canada

Canadian in the United States

Canadian Abroad

Non-Canadian in Canada

Personal Information

Name Changes

All documentation, including your passport, should be issued under the same name. If you have changed your name on other identification documents, your passport must be in this same name.
For any name change, you must apply for a new passport:

  • Submit a complete adult general passport application (you cannot use the passport renewal process for a name change), that includes:
    • the application form completed in full;
    • proof of Canadian citizenship;
    • supporting identification in your new name;
    • two photos, one of which is signed by the guarantor;
    • the required fees; and
    • any valid Canadian travel document, if applicable.

Plus
For a married surname change, you may be asked to provide your:

  • marriage certificate (original or copy).
  • For a common-law name change, include a signed letter stating that you are in a common-law relationship and that the co-habitation has been ongoing for more than one year.
  • For any other legal name change, include one of the following:
    • a legal change of name document;
    • an adoption order; or
    • a birth certificate or citizenship certificate issued in the new name.

Place of Birth

Your place of birth must be provided on the application form.
You may request that your place of birth does not appear in the passport. However, if you chose to do so, note that:

  • Place of birth is mandatory for entry to some countries. You should contact the consulate or embassy of every country you plan to visit to ensure that you will be allowed entry if your passport does not indicate your place of birth.
  • You may have difficulty obtaining a visa.
  • You may experience delays at border crossings.

It is your responsibility to verify requirements before traveling.
If you do not want your place of birth to appear in the passport, you must complete and submit with your application a "Request for a Canadian passport without place of birth (http://www.pptc.gc.ca/form/pdfs/pptc077-eng.pdf).

Signature

Your signature must not exceed the inner limits of the signature box on page 1 (Declaration of Applicant) and must appear on all three pages.

Guarantor

Canadian in Canada

Duties
  1. Complete and sign the "Declaration of Guarantor" section of your application form.
  2. Write, "I certify this to be a true likeness of (name of applicant or child)" on the back of one of the passport photos and sign.
  3. If applicable, sign and date a copy of each document to support your identity.

Note: The applicant must not assist the guarantor in performing his or her duties. If your guarantor requires assistance, contact Passport Canada.

Eligible Guarantors

Your guarantor must:

  • Hold a five-year Canadian passport that is valid or has been expired for no more than one year, on the day you submit your application;
  • Have known you (the applicant) personally for at least two (2) years.
  • In the case of a child, the guarantor must have known you (the parent or legal guardian who is applying on behalf of the child) personally for at least two (2) years and must have knowledge of the child;
  • Be a Canadian citizen 18 years of age or older;
  • Have been 16 years of age or older when he or she applied for his or her own passport;
  • Provide the requested information contained in his or her passport;
  • Be accessible to Passport Canada for verification;
  • Live in Canada, in the United States or in any of the other areas where submission of the "in Canada and in the USA" application form is authorized (Bermuda, American Samoa, Guam, the Marshall Islands, the Midway Islands, the Northern Mariana Islands, Puerto Rico and the US Virgin Islands). It is not necessary that the guarantor reside in the same country as the applicant.
Family Members

A family member or any individual residing at your address may be your guarantor provided he or she meets the specified requirements. If you are the parent or legal guardian applying for a passport for your child, you cannot act as guarantor; however, the other parent can.

Declaration in lieu of guarantor

If you have not known an eligible guarantor for at least two years, complete form PPTC 132 "Statutory Declaration in Lieu of Guarantor" available from any Passport Canada office or by telephone. Important: A person listed as a reference on the Statutory Declaration in Lieu of Guarantor cannot be listed as a reference on the passport application. The "Statutory Declaration in Lieu of Guarantor" form must be sworn to or declared before, and signed by, a person authorized by law to administer an oath or a solemn declaration. If completed outside Canada, a qualified official includes a Canadian or British diplomatic or consular representative, or a qualified local official.
Incorporated Institution (in Quebec) may also sign as guarantor until the adoption is final (probationary adoption).

Submitting your application

By Mail

Using a certified courier or traceable mail service can reduce the delivery time of your application and help protect your documents.
By mail
Passport Canada
Foreign Affairs and International Trade Canada
Gatineau QC K1A 0G3
Canada
By courier
Passport Canada
22 de Varennes Street
Gatineau QC J8T 8R1
Canada

In Person

  • At a Passport Canada office:

http://www.pptc.gc.ca/service/index.aspx?lang=eng&chkPPTC=on

  • At a participating Service Canada or Canada Post passport receiving agent:

http://www.pptc.gc.ca/info/agents.aspx?lang=eng
(Canada Post charges an extra $20 fee + applicable taxes for each passport application) Passport receiving agents do not accept all types of applications.
Note:If you submit your application in person, you should do so yourself. If this is not possible, it may be submitted in person by an acceptable third party. You must be 16 years of age or older to submit an application in person. Acceptable Third Party
The application may be submitted by a third party provided they:

  • show identification,
  • are 16 years of age or older,
  • are either your:
    • parent,
    • child,
    • parent's spouse or common-law partner,
    • child's spouse or common-law partner,
    • spouse or common-law partner,
    • spouse or common-law partner's:
    • parent,
    • parent's spouse or common-law partner,
    • child, or
    • child's spouse or common-law partner.

The people in the list above may or may not reside at the same address as you. In all cases, the person must provide identification. If the identification does not prove that the person lives with you, he or she must also bring a written statement signed by you, authorizing him or her to submit your passport application.

Any relative residing at your address can also submit an application on your behalf provided that they:

  • are 16 years of age or older, and
  • show identification confirming their place of residence. If the identification shown does not contain an address, further documentation to establish that the person resides at the same address as you will be required.

Passport delivery or pick-up

Once it’s ready, the passport (and any original documentation you submitted) will be returned to you by traceable mail - unless you applied in person at a Passport Canada office and made pick-up arrangements when you applied (extra fees apply). A third party may pick up the passport in person on behalf of the applicant if written authorization from the applicant is provided.

On Receiving the Passport

Accuracy

Make sure the information in the passport or travel document is accurate, especially your personal information. If there are any errors, contact Passport Canada immediately to have the problem corrected.

Signature

  • You must sign your name in ink in the signature block on page 3.
  • Parents must never sign the passport or travel document of a child.
  • Children 11 years of age or over must sign their own passports or travel document only if their signature appears on page 2 of the passport or travel document. Otherwise, the signature block on page 3 should be left blank.
  • Children under 11 years of age do not sign the passport or travel document—the signature block on page 3 should be left blank.

Your Address and Emergency Contact Information

  • Complete the section provided on page 4. For your emergency contact, we recommend that you name someone who would not normally travel with you.
  • If your address or emergency contact changes, cross out what is there and write the new information in the space above. Do not use correction fluid. If there isn’t enough space on page 4, write your new address on a separate piece of paper and insert it into the passport or travel document.

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Required Documents

General Required Documents

  • a complete application form, signed on all pages;
  • a proof of Canadian citizenship,
  • document to support identity,
  • two photos, one of which is signed by the guarantor,
  • the required fees, and
  • any valid Canadian travel document.

An official translation in English or French must be provided with any documents that are written in another language.

Proof of Citizenship or Immigration Status

Canadian Citizen

You must submit proof of Canadian citizenship with your passport application unless you are applying to renew a passport. You must provide original documents; photocopies are not accepted.
If you were born in Canada, provide one (1) of the following:

  • Canadian birth certificate issued by the province or territory where you were born (some exceptions apply)
  • For a child application, a detailed (long-form) birth certificate issued by a Canadian provincial or territorial vital statistics office that indicates the name of the parent(s) or another accepted proof of parentage document along with the birth certificate must be provided.

Some exceptions apply; read more about proof of parentage: http://www.pptc.gc.ca/info/16-.aspx?lang=eng#parent.

  • Certificate of citizenship issued by Citizenship and Immigration Canada

If you were born outside of Canada, provide one (1) of the following documents issued by Citizenship and Immigration Canada:

  • Certificate of citizenship
  • Certificate of naturalization
  • Certificate of retention of Canadian citizenship
  • Certificate of registration of birth abroad
  • For a child application, the child's foreign birth certificate that indicates the name of the parent(s) or another accepted proof of parentage document must also be provided. Some exceptions apply.

More Information
Birth certificate
Contact the vital statistics office in the province or territory where you were born to request a birth certificate.
Other Documents ad Proof of Canadian Citizenship

  • Nova Scotia —a certified photocopy of Live Birth Registration issued by the Province of Nova Scotia in cases where the name of the bearer exceeds 30 characters for the surname(s) and 38 characters for the given name(s).
  • Northwest Territories —a Registration of Birth, a Certificate of Registration of Birth, or a Registration of Live Birth issued by the Northwest Territories in cases where the surname(s) and given name(s) of the bearer exceed a total of 58 characters.
  • New Brunswick —a certified extract of a registration document issued by the Province of New Brunswick in cases where the name of the bearer exceeds 39 characters for the surname(s) and 30 characters for the given name(s).
  • Ontario —a certified copy of birth registration issued by the Province of Ontario.
  • British Columbia—A “Certified True Copy of a Registration Document” – “Registration of Live Birth” issued by the province of British Columbia may be accepted as a Documentary Evidence of Citizenship (DEC) in cases where the name of the bearer exceeds 30 characters for the surname or 30 characters for the given names.

Birth certificates for children under 16 years of age
In accordance with new proof of parentage requirements, parents must provide with the child’s application either a detailed (long-form) birth certificate (from Canada or a foreign country where the child was born) that indicates the names of the parent(s) or an order of adoption indicating the name of the adoptive parent(s). To obtain a detailed Canadian birth certificate, contact the vital statistics office of the province or territory where the child was born.
Citizenship certificates
Contact Citizenship and Immigration Canada to request a citizenship certificate.Passport Canada will confirm the authenticity of all certificates of citizenship issued on or after February 1, 2012, through Citizenship and Immigration Canada’s new electronic validation system.
Dual citizenship
Canadian law permits Canadians to have more than one nationality. However, your Canadian citizenship may not be recognized in the country of your other citizenship and the authorities of that country may prevent Canada from providing you with consular assistance. This is especially true if you did not use your Canadian passport when entering that country.

Non-Canadian in Canada

Provide the original of one (1) of the following valid documents (photocopies are not accepted):

  • Permanent Resident Card
  • Protected Person Status Document
  • Temporary Resident Permit
  • Notice of Decision (NOD) from the Immigration and Refugee Board
  • Citizenship and Immigration Canada Verification of Status (VOS) document

The Record of Landing (IMM 1000) is not accepted as proof of immigration status in Canada.
For more information on the above documents, contact Citizenship and Immigration Canada (http://www.cic.gc.ca/english/index-int.asp).
The Notice of Decision and Verification of Status must confirm protected person status.

Rules for Canadian Passport Photos

You must submit two (2) identical photos with each passport application.
Your photos must be:

  • taken by a commercial photographer.
  • 50 mm wide X 70 mm high (2 inches wide X 2 3/4 inches long) and sized so the height of the face measures between 31 mm (1 1/4 inches) and 36 mm (1 7/16 inches) from chin to crown of head (natural top of head).
  • clear, sharp and in focus. Photos may be in colour or in black and white.
  • taken with a neutral facial expression (eyes open and clearly visible, mouth closed, no smiling).
  • taken with uniform lighting and not show shadows, glare or flash reflections.
  • taken straight on, with face and shoulders centered and squared to the camera.
  • taken in front of a plain white or light-coloured background with a clear difference between your face and the background. Photos must reflect/represent natural skin tones.
  • original photos that are not altered in any way or taken from an existing photo.
  • reflect your current appearance (taken within the last 12 months).
  • professionally printed on plain, high quality photographic paper (photos printed at home and photos printed on heavy weight paper are not acceptable).

The following must be included on the back of one photo:

  • the name and complete address of the photo studio and the date the photo was taken. The photographer may use a stamp or handwrite this information. Stick-on labels are unacceptable.
  • your guarantor clearly write: "I certify this to be a true likeness of (applicant's name)" and sign his or her name (unless you are applying to renew a passport, as no guarantor is necessary for renewals).

Extra details

  • Glasses, including tinted prescription glasses, may be worn in photos as long as the eyes are clearly visible and there is no glare in the glasses. Sunglasses or photos where there is the red-eye effect are unacceptable.
  • Hats and head coverings must not be worn, unless it is worn daily for religious beliefs or medical reasons. However, your full face must be clearly visible and the head covering must not cast any shadows on your face.
  • Your hair can be down.
  • Shadows are not acceptable. Lighting must be uniform to avoid shadows across the face or shoulders, around the ears or in the background.

Child photos

  • Child photos must follow the same rules indicated above.
  • Photos must show the child's head and shoulders only. Parent's or child's hands must not appear in the photo.
  • Passport Canada recognizes the difficulty in obtaining a neutral expression of a newborn and will allow for some tolerance in this regard.
  • For newborn babies, the photo may be taken while the child is sitting in a car seat, as long as a white blanket is placed over the seat behind the child's head. There must be no shadows on the face or shoulders, around the ears or in the background.
  • If applying for a one-time replacement passport for a child, you must include a photo that has been taken within one month of the date the application is submitted.

Fees

Canadian in Canada

Fees

  • 5-year Passport:

Adult (16 or over) - C$120
Children (0-15) - C$57

  • 10-year Passport:

Adult (16 or over) - C$160
Children (0-15) - C$57

Accepted methods of payment

  • In person:
    • Credit card or prepaid card (Visa, MasterCard, American Express)
    • Debit card (Interac)
    • Certified cheque or money order (postal or bank) made payable to the "Receiver General for Canada" Exact fee must be specified.
  • By mail
    • Credit card (Visa, MasterCard, American Express)
    • Prepaid card embossed only (raised letters or numbers) (Visa, MasterCard, American Express)
    • Certified cheque or money order (postal or bank) made payable to the "Receiver General for Canada" Exact fee must be specified.

Additional Fees

For Urgent and Express Service
You must apply in person at Passport Canada Office.
Proof of Travel is required.

  • Urgent Pick-up: C$110
  • Express Pick-up: C$50
  • Standard Pick-up: C$20

Canadian in the United States

Fees

  • 5-year Passport:

Adult (16 or over) - C$190
Children (0-15) - C$100

  • 10-year Passport:

Adult (16 or over) - C$260
Children (0-15) - C$100

Accepted methods of payment

  • By mail
    • Certified cheque or international money order (postal or bank) made payable to the "Receiver General for Canada" Exact fee must be specified.
    • Credit card (Visa, MasterCard, American Express)
    • Prepaid card embossed only (Visa, MasterCard, American Express)
  • In person at a Passport Canada service location
    • Debit card (Interac)
    • Certified cheque or international money order (postal or bank) made payable to the "Receiver General for Canada" Exact fee must be specified.
    • Credit card or prepaid card (Visa, MasterCard, American Express)

Canadian Abroad

Fees

  • 5-year Passport:

Adult (16 or over) - C$190
Children (0-15) - C$100

  • 10-year Passport:

Adult (16 or over) - C$260
Children (0-15) - C$100

Accepted methods of payment

  • In person at a Government of Canada Office abroad
    • Cash
    • Credit card(selected locations only)
    • Certified cheque, traveller's cheque or international money order (postal or bank) made payable to the Canadian Embassy, High Commission or Consulate, as the case may be

Note:Passport fees and payment methods vary based on fluctuations in the exchange rate and local banking regulations. You should contact the Government of Canada Office abroad where you will be submitting your passport application to confirm fees and acceptable methods of payment.

Non-Canadian in Canada

Fees

  • Travel Document:

Adult (16 or over) - C$120
Children (0-15) - C$57

  • Certificate of Identity:

Adult (16 or over) - C$260
Children (0-15) - C$141

You must pay the travel document fee at the time you apply, or the application will not be processed.
Once we receive your complete application, we can determine which document you are eligible for. If you are eligible for a certificate of identity, you will be asked to pay an additional C$40.

Accepted methods of payment

  • In person
    • Credit card or prepaid card (Visa, MasterCard, American Express)
    • Debit card (Interac)
    • Certified cheque or money order (postal or bank) made payable to the "Receiver General for Canada"
  • By mail
    • Credit card (Visa, MasterCard, American Express)
    • Prepaid card embossed only (raised letters or numbers) (Visa, MasterCard, American Express)
    • Certified cheque or money order (postal or bank) made payable to the"Receiver General for Canada" Exact fee must be specified.

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

Please attach documents which can be used by people who would like to follow this procedure.    

Sample Documents

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Processing Time

Canadian in Canada

  • In Person

10 business days

  • By Mail

20 business days

  • 'Through a receiving agent

(Service Canada or Canada Post)
20 business days

For Urgent and Express Service
You must apply in person at Passport Canada Office.
Proof of Travel is required.

  • Urgent Pick-up: 24 hours
  • Express Pick-up: 2-9 business days
  • Standard Pick-up: 10 business days

Canadian in the United States

  • By mail or courier

(from the US or Canada)
20 business days

  • In person at a Passport Canada office

10 business days

  • In person at a passport receiving agent

20 business days
Note: If you require a passport in exceptional circumstances, contact the nearest Government of Canada office in the United States.

Canadian Abroad

  • The processing time for completed passport applications submitted abroad is 15 business days. This 15 days period only starts once we have a complete and accurate application.
  • Processing times may change depending on the volume of applications received and are not guaranteed. Complexity of routine verifications and security checks leads to longer processing times.
  • If you require a passport in exceptional circumstances, contact the nearest Government of Canada office that provides passport services.

Non-Canadian in Canada

  • Several months may be required to process an application for a travel document.

Office Locations & Contacts

Contact Information:
http://www.pptc.gc.ca/service/contact.aspx?lang=eng#A3
Passport Service Locations:
http://www.pptc.gc.ca/service/index.aspx?lang=eng&chkPPTC=on

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Video

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	

Information which might help

Enter other informations which might help

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

  • Passport Canada
http://www.pptc.gc.ca/index.aspx?lang=eng
  • Passport Canada: Fees
http://www.pptc.gc.ca/info/section6.aspx?lang=eng&region=Canada

Others

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