Botswana - Renew Air Service License

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Procedure

Apply In Person

1. An application for the renewal of an Air Service License (AMEL) shall be submitted to the Civil Aviation Authority of Botswana (CAAB) office, not later than four (4) months, prior to the date of expiry of the current license.CAAB Contact Details
2. The application shall be made in writing using a prescribed form- Application for An Air Service Licence or Permit, obtainable at the CAAB offices or download it via the CAAB website CAAB Application Forms or download it directly using this link;Application for An Air Service Licence or Permit
3. The completed form, shall be accompanied by all the supporting documentation as mentioned under the “Required Documents” section of this page and submitted to the CAAB head office, Air Transport unit for consideration. Any omission of the required information or documents will render the application process incomplete.
4. Upon receipt of the application, the Licensing officers will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified.
5. If the Licensing officer is satisfied that all the requirements have been met for the application for the license, the application is registered for processing and consideration.
6. Applicants will be required to pay prescribed Application fees as mentioned on the CAAB fee schedule (refer to the “Fees” section of this page), which is payable either in cash at the CAAB cashier counter/accounts office or by cheque in favour of the CAAB.
7. The applicant is issued with a payment slip and an acknowledgment slip as proof of submission of the application and for inquiry referencing if the need arises.
8. Upon submission of the application documents the authority’s Inspectors will then carry out an in-depth review of the contents of each document submitted for regulatory compliance, relevance and scope.
9. After a successful evaluation phase, the Authority Shall carry out an inspection of the organization to ensure that the organization declarations and commitments stated in the documents are actually available, functional, are of the recommended standard and that there are qualified persons in the recommended numbers to perform the aircraft maintenance related activities in the organization different departments and sections.
10. When all regulatory requirements for approval of the license are satisfactorily met, the Authority shall prepare and issue to the applicant the Renewed Air Service License that shall be valid for a period of twelve calendar months (12 months) which indicate the approval scope and limitations.
11. A notice of the decision (Approval, Deferral, or Rejection) for the application will be communicated to the applicant by phone or mail.
12. Proceed to the CAAB Air Transport registration and license office and present the acknowledgment letter, identity document and proof of payment of the license fee to be validated by the licensing office.
13. The applicant will be made to, sign on the signature pad/book and will be issued with the printed renewed license.

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Required Documents

• Completed Application for An Air Service Licence or Permit
• Valid identity document (passport/Identity card)
• Certified copies of Insurance documents.
• Applicable passenger fares and freight rates and associated conditions.
• Regular statistics of Traffic, Fleet and personnel, and Financial Summaries, according to Air Transport Directive No. 1/1987 and other relative Directives.
• Structure of the Aircraft Fleet and related characteristics and major technical specifications.
• Aircraft Maintenance procedures and checks; and Address of the Maintenance Base and Stores of Spare Parts.
• Proof of payment of the renewal license prescribed fees.
• Any other particulars required by the CAAB

Office Locations & Contacts

CIVIL AVIATION AUTHORITY OF BOTSWANA (CAAB)
Head office
Physical Address: Plot 61920,
Letsema Office Park Fairgrounds
Gaborone
P O Box 250, Gaborone
Telephone: +267 368-8200
Fax number: +267 391-3121 / 2222
Email address: [email protected]

OTHER CAAB BRANCH OFFICE
PG Matante International Airport
P.O. Box: 315, Francistown, Botswana
Telephone: +267 241 3420
Fax: +267 241 5855
Email address: [email protected]

Maun International Airport
P O Box 54, Maun
Telephone: +267 686 0238
Fax: +267 686 0238
Email address: [email protected]

Sir Seretse Khama International Airport
P/bag SK9, Gaborone, Botswana
Telephone: +267 390 44 01
Fax: +267 390 45 57
Email address: [email protected]

Kasane International Airport
P O Box 349, Kasane
Telephone: +267 625 0133
Email address: [email protected]
CAAB Contact and Map Location
Website

Eligibility

• The applicant should be in possession of a valid/expired Air Service License.

Fees

CAAB Fee schedule

Note:
That these fee charges will be subject to change from time to time.

Validity

• Air Service License is valid for one (1) year from the date of issue or last renewal and it shall remain valid for that specified period unless, cancelled, revoked or suspended by the authority.
• Applicants need to apply for license renewal to CAAB at least four (4) months before expiry.

Documents to Use

Application for An Air Service Licence or Permit

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

Please explain the processing time taken in obtaining the document/certificate.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&>
from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• An application for the renewal of a licence shall be submitted to the Authority not later than two months prior to the date of expiry of a licence, and shall be accompanied by a renewal fee as set out in the scheme of aeronautical fees.
• Where an application for renewal is made after the period specified, the Authority may renew the licence, subject to the payment of a fine of P2 000 for each day the licence has not been renewed, which amount shall not be calculated to exceed three months from the date of expiry. Where a licensee does not renew a licence within three months of its expiry, the Authority shall revoke that licence.

Required Information

• Name of applicant
• Business address of applicant
• If the applicant is a company (registered office, company registration no, date of incorporation, operating or business name and address of correspondence)
• Nationality of applicant
• State the type of service applied for (i.e., whether scheduled air service, non- scheduled air service, aerial work service, flying instructions, etc.)
• List all other air services operated by the applicant at the time of this application and give the relevant license numbers
• Enumerate particulars of working arrangements that the applicant has with any other company operating an air service
• Financial particulars
• Terms and conditions of employment in the company
• Particulars of any experience of air transport operations or any other relevant experience of the directors and senior management employees of the company
• Aircraft and equipment (state the aircraft which you employ or intend to employ on air services applied for giving particulars)
• Liability for loss or damage information
• Declaration (Signature/Date of Application)

Need for the Document

• Holder of any Air Service License are required to renew their license in time so as to keep enjoying the incentives that came with holding a valid license

Information which might help

• A person who operates an air service without a licence or permit commits an offence and is liable to a fine not exceeding P5 000 000, or to imprisonment for a term not exceeding 10 years, or to both.

Other uses of the Document/Certificate

Please explain what are other uses for obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

CAAB Civil Aviation Regulations

Others

More information which might help people.