Botswana - Issue of Trade License for Early Childhood Day Care Centers

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Procedure

Apply In person

1. The issuance of a Trading License for Early Childhood Day Care Centers shall be issued to the local authority’s offices, which s under the Ministry of Local Development and Rural Development. Local Authority Contact Details
2. Applicants are required to collect and complete the trading license application form for Early Childhood Day Care Centers, obtainable at the Local Authority offices. Copies of these forms are not available online.
3. Applicants will then be required to book an appointment with the health inspector, Physical planners/ Home Economist, and the Fire department, at the District Council office, within the business jurisdiction for a premise visit. The time required by these departments/offices to inspect the premise and issue reports can vary from one day to 1–3 weeks.
4. If the inspectors/planner is satisfied with the finding will complete the reports and the client will be issued with an original certified copy of the environmental health report, a zoning report from the physical planner, and a fire clearance certificate for the business premises in question.
5. If any modification or upgrading is required, the Corrective Action and Preventive Action Report (CAPA) report will be issued and the client will be required to rectify the problem.
6. Upon successful implementation of the CAPA, a follow-up inspection may be conducted by the health inspector/ physical planner/fire inspector to ascertain the effectiveness of the implementation (where applicable).
7. The applicant will be required to submit certified supporting documentation as mentioned under the “Required Documents” section of this page, in addition to the duly completed application form in all respect to the permit/licensing-issuing unit at the District Council office within the business premises jurisdiction. Any omission of these documents will render the registration process incomplete.
8. Upon receipt of the application file, the receiving officer will verify if all the necessary information and documentation has been provided and that the applications comply with the selection criteria before registering the application file for assessment and consideration by the Sub-committee and the S&CD Services Committee.
9. The client will be advised by the license issuing officer to pay the applicable processing fee, at the cash counter and obtain a payment receipt and an acknowledgment letter will serve as proof of submission of the application and for inquiry referencing if the need arises.
10. The local authority shall notify the applicant, in writing, of its decision within 14 days from the date the decision is made, and where the committee decides not to issue the license, it shall state the reasons in such notice.
11. If approved, the committee shall within a reasonable timeframe publish a notice in the government gazette for the proposed license to be granted. The notice shall mention the following;
    • Specify the name or other particulars of the person or class of person to whom the license is to be granted, state the purpose for the proposed license and indicate the date such license is proposed to be issued to the successful applicant and,
    • Inviting objection to be proposed grant of the license and direct that such objections be lodged in writing with a reasonable timeframe following the date of the notice.
12. After consideration of any objection that may arise, the committee will issue the license and made it available for withdrawal by the applicant upon presenting their identity document, approval letter, and after payment of the license fee at the local authority office where the application was lodged.
13. The license shall be subjected to terms and conditions as the committee deem fit and should be displayed at a conspicuous place in the precincts of the facility.

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Required Documents

• A sketch or diagram of the facility showing the arrangements and measurements of the rooms including the location of separate toilets for males and females, hand washing facilities, doors, and windows.
• A sketch or diagrams of the outdoor and indoor play area and placement of the equipment indicating if the area is fenced and child friendly as per prescribed standards
• A schedule of proposed age-appropriate daily activities for children.
• provide working day contact details
• Evidence of compliance with the local authority requirement for any non-public water supply or sewage disposal system.
• Land use permit
• Staff documents (identity documents, qualification certificates, food handlers test, etc.)
• Business proposal
• Food menu
• List of school furniture and educational equipment
• A certified copy of a valid National Identity card (Omang) for owners, shareholders, or directors.
• The original or certified copy of the physical planner's report validating zoning for the plot upon which the activities will occur.
• Health inspector’s report certifying that the premises comply with public and environmental health standards.
• Fire clearance certificate/report certifying that the premises comply with the fire prevention act

Office Locations & Contacts

Ministry of Local Development and Rural Development
Private Bag 006
Government Enclave
Main Mall
Gaborone
Botswana
Tel.(+267) 365-8400
Fax.395 2382
Toll-free: 0800-600-718
Ministry Contact Details

THE LOCAL AUTHORITIES (DISTRICT COUNCILS) ACROSS THE COUNTRY.
Local Authority Contact Details

Opening hours: 07:30 to 16:30, Monday to Friday, except on public holidays>

Eligibility

• Citizens who are above the age of eighteen (18) years qualify to apply.

Fees

• Please consult with the Local Authority as the fees vary from council to council.

Validity

• The license validity is mentioned on the license. The license will remain valid for the duration stipulated, unless revoked, suspended, or canceled by the Authority.
• Upon expiring, the license is subjected to renewal.

Documents to Use

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Sample Documents

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Processing Time

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Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Service providers in a daycare centre should ensure the following,

• People trained in early childhood care and education should be employed. A center shall have at least 1 trained teacher and 1 teaching assistant per class. Trained teachers are those who have a certificate or above in early childhood care & education or infant education or primary education.
• The school should also hire a cook who should go through a food handlers test
• All qualified teachers should be screened and should acquire permission to teach from the Ministry of Education.

Required Information

• Name of the applicant
• Physical Address of the facility
• Postal address of the applicant
• Telephone/cell number
• National identification number

Need for the Document

• Any Person wishing to open an Early Childhood Care and Education Centre is required to apply for a Trading License, this is to ensure that centers meet the required standard.

Information which might help

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

Ministry

Others

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