Botswana - Apply for certificate of registration of the premises

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Procedure

Apply In-Person

1. You should contact the Department of Occupational Health and Safety Ministry of Labour near you for more information on how to file the application with the department.
2. Accurately fill in the application form (Occupational Health and Safety (OSH) Form 1) which can be obtained from the above office
3. Once the application form is received by the department, it will be verified and processed
4. Within 2 days an inspection will be carried on the premises to check its suitability, for the nature stated in the application.
5. If the factory (premise) passes the inspection, the Director of Occupational Health and Safety shall issue the applicant a registration certificate.

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Required Documents

• Accurately filled application form
• Any other document that may be specified by the authorized officer

Office Locations & Contacts

Ministry of Labour and Home Affairs
Government Enclave, Khama Crescent, Block 8
Private 002 Gaborone
Tel. (+267) 3611100
Fax. (+267) 3907426
Toll Free Number. 0800 600 777
Issuing of certificates is done in Gaborone but application forms can be hand delivered or posted to the nearest office of the department, which would then conduct pre-registration inspection of premises:

Gaborone
Tlhagiso Mason
Plot 136 Independence Avenue
P/Bag 00241
Gaborone
Tel. (+267) 3643400/33
Fax. (+267) 3952261/3974196

Francistown
1st Floor, Ntshe House
Conner Guy and St Patrick Streets
P/Bag F422
Francistown
Tel. (+267) 2417739
Fax. (+267) 2417740

Maun Ministry of Labour and Home Affairs Integrated Block
Rural Administration Centre P/Bag 157Maun
Tel. (+267) 6862463
Fax. (+267) 6860486

Lobatse
1st Floor, Century House
Plot 3114
Corner of Letsholathebe Street and 1st Khama Avenue
Tel. (+267) 5300118
Fax. (+267) 5200123

Selebi-Phikwe
Central Business District Tel. (+267) 2610288
Fax. (+267) 2610287
Opening hours: 7:30 to 12:45, and 13:45 to 16:30, Monday to Friday, accepton public holidays.

Eligibility

Businesses who have factories in Botswana which meet the following criteria qualify for this service. • Premises must be suitably designed for the intended purpose, in relation to drainage of floors, ventilation, lighting, thermal stress, and overcrowding • There must be adequate provision of suitable facilities (e.g. drinking water, sanitary conveniences, accommodation for clothing not worn during working hours and washing facilities).

Fees

The service is free

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

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Sample Documents

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Processing Time

Within 10 days

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Factory (premises) registration is proof that the occupier has permission to conduct the operation(s) at the location specified on the certificate. Registration is required for premises where persons are regularly employed in any of the following activities, or similar activities for purposes of trade or gain:

• Manufacturing, altering, repairing, ornamenting, finishing, cleaning, washing, breaking up, demolition or adapting of any article for sale
• Printing by letterpress or bookbinding
• Generation of electricity
• Supply of water using mechanical power
• Sewage works using mechanical power

Premises where activities similar to the above are undertaken by the local or central Government also require registration.

Required Information

A list which displays the kind of information which is required to complete the procedure.
e.g.
1. Date of Birth.
2. City or Country of Birth.

Need for the Document

According to the Factory Act of Botswana, it is an offence for anyone to operate a factory before obtaining a certificate of registration of the premises with the ministry of labour and home affairs. An offender is liable to fines, imprisonment or both.

Information which might help

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Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

ministry of labour

Others

More information which might help people.