Botswana - Apply for a Private Security Service license

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Procedure

How to Apply
Apply In-Person

1. Persons/company who wish to operate a private security services company in Botswana, must first apply and register a company with the Companies and Intellectual Property Authority (CIPA) with the word SECURITY included in the company name for them to apply for the Private Security Services Licence with the Ministry of Defence, Justice and Security. {Contact and address details mentioned below}.
2. Collect the application forms i.e. {Form A: Application Form, Form B: Statutory Declaration by Application as to Conviction and Security Clearance Form} from the Ministry of Defence, Justice and Security office, front desk or use the links below to download;

   • {License Application form (form A)}
   • {statutory declaration by application as to conviction (form 3)}
   • {security license clearance form}.

   Note; form 3 statutory declaration should be sworn in the present of a Commissioner of oaths

3. Submit the completed forms attached to the supporting documents {as mentioned under required documents section below} to be verified by the attending official at the ministry’s office.
4. The official shall then shall then verify that all the necessary information and documents have been provided and that the applications comply with the selection criteria, before they are submitted to Private Security Services Licensing Board for vetting and assessment.
5. Upon receipt of the application file, applicant will then be issued with an acknowledgement letter with a reference number by the official for future enquiries that may require clarification by the Private Security Services Licensing board during the processing period. If summoned by the board, applicants will be required to avail themselves for an interview.
6. Applicants will then be notified of the outcome of their application via phone/SMS, if successful visit the ministry head office and submit the acknowledgment slip and your identification document to be verified by the attending official at the department responsible for issuing the license.
7. You will then be advised to make payment of the license fee at the cash counter, Processed and make the payment and present the payment receipt to be validated by the licensing attending agent, who will then issue you the license.
8. If the application was not approved , the applicants will be issued with a notice of refusal “Form D”.

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Required Documents

• Certified copy of a valid National Identification card (Omang).
• Certificate of Incorporation or Business Registration certificate and tax clearance certificate.
• List of company Directors
• Set of finger prints (available at any police station).
• Curriculum Vitae (CV) of each Director.
• Passport sized photograph.
• Evidence of operating systems.

Notethat all copies should be certified

Office Locations & Contacts

Ministry of Defence, Justice and Security
Headquarter Office;
Physical Address: Square Building,
Plot Number 54355, CBD
Postal address: Private Bag 00384
Gaborone
Botswana
Tel: (+267) 3698200/3698300
Fax: (+267) 3185761

Ministry Contact details link: Link
Opening hours: 7:30 am to 12:45 and 13:45 to 16:30, Monday to Friday, except public holidays.

Eligibility

To be eligible applicants must meet the following criteria

• Only citizens of Botswana with no criminal record can apply for a license to operate a private security services company as a Director.
• Directors of a private company should register with CIPA.
• A valid national Identity Card (Omang)
• Companies which fail to comply with BURS requirements such as submission of Tax Returns are not considered.

Fees

• Upon successful processing of a Private Security Services License application, applicants must pay a fee of BWP 1000.00 when collecting the license.
• Annual renewal fees amount to BWP 500.00.

NOTE

• License holders who fail to renew their licenses before the expiry date will be liable to a fine not exceeding BWP 50,000.00.

Validity

• The private security license is valid for one year and renewal thereafter

Documents to Use

• Link {License Application form [form A]}
• Link {statutory declaration by application as to conviction (form 3)}
• Link {security license clearance form}

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The processing period is Approximately 4 months

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Important Notes

• Categories of Private Security Services to be licensed are Security Guard Services, Specialist Security Services, Close Protection Services, Electronic Security Services, Private Investigator Services and Security Advisory Services.
• A person who wishes to perform the duties of a security guard should make an application for a Security Guard Certificate with the Private Security Services Licensing Board.

Required Information

• Applicant (company name)
• Company contacts details
• Directors details
• Beneficial shareholders
• Number of persons presently in your employ
• Location of Security Guard Service
• Declaration by the applicant

Need for the Document

• A person/company that wishes to establish or carry on the business of providing security services is required to hold a valid private security service license
• The licensee shall display the licence at all times in a conspicuous place on the premises of the licensee.

Information which might help

Enter other informations which might help.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Government service portal: Link
  

Others

More information which might help people.