Botswana - Apply for a Petroleum Business License

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Procedure

Apply In Person

1. The application for a Petroleum product Business License shall be made to the Botswana Energy Regulatory Authority (BERA) office. BERA Contact details and Map Location
2. The application shall be made in writing, using a prescribed form as may determine by the authority. These forms are obtainable at the BERA office and are not available online.
3. Submit the completed form in all respect and the relevant should documents as mentioned under the “Required Documents” Section of this page, to the BERA office. Any omission of the supporting documents will render the application process incomplete.
4. Upon submission, the application is checked for completeness and correctness by licensing officer, if everything is in order the application to be forwarded for assessment, processing, and consideration by the BERA Licensing Board.
5. The Authority shall, within 14 days of the date of receipt of an application, acknowledge in writing, receipt of the application. The acknowledgment letter will serve as proof of submission of the application and for inquiry referencing if the need arises.
6. If, after receipt of the application, the Authority is of the opinion that it requires further information to assess the application, the Authority may, within 28 days from the date of receipt of the application and by written notice, request for further information from the applicant or third parties, as may be identified by the Authority.
7. The Authority shall notify persons likely to be affected by the authorization of the application, by publishing a notice in the Gazette and two newspapers in circulation, publish the license it proposes to issue, and invite interested parties to comment on the license within the time specified in the notice and it shall consider any objections raised during consultation and comments received from affected persons.
8. The Authority shall notify the applicant, in writing, of its decision within 14 days from the date the decision is made, and where the Authority decides not to issue the license, it shall state the reasons in such notice.
9. If approved, the applicant should visit the BERA office, and produce the BERA approval letter, identity document to be validated by the BERA authorized official, pay the prescribed license fee and collect the License.

Please Note:

1. Petroleum Products in this context means; oil, petrol, paraffin, liquefied petroleum gas (LPG), diesel and any other product as may be specified by BERA.
2. Any person who is aggrieved by a decision of the Authority not to issue the license, or the terms and condition subject to the license, May within 30 days from the date of the notification or communication of the decision to him or her, apply for review or appeal against that decision to the High Court.

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Required Documents

• Application letter for Petroleum Products Business License addressed to Botswana Energy Regulatory Authority (BERA) and should detail the following:
• The name and address of the applicant.
• A description of the regulated sector-specific activity that the applicant proposes to carry out.
• The geographic area where the applicant proposes to carry out the activity and the details of all facilities where the activity is to be carried out.
• Evidence that the applicant has the:
• Financial capabilities (support letter from financiers or bank statements, projections, etc.)
• Requisite ownership or usage rights over the principal facilities to be used to perform the activity. (Title deeds, lease agreements, etc.)
• Technical capabilities and the necessary experience to carry out the activity for which a license is sought. (Competence or skills, compliance to standards, engineering drawings, etc.)
• valid Identity card or Passport for non-citizens(in case of an individual)
• Valid Certificate of incorporation (in case of a company/business)
• Any other supporting documentation as requested by the Botswana Energy Regulatory Authority (BERA).

Office Locations & Contacts

Botswana Energy Regulatory Authority (BERA)
Address: Plot 8842,
Extension Town CentreLobatse,
Botswana
Tel: (+267) 533 0932
Fax: (+267) 533 0880
Toll-Free: 0800 00 2372
Email: [email protected]
BERA Contact details and Map Location
BERA website

Eligibility

• Individuals (citizen or non-citizens) and registered businesses/companies, which wish to be involved in the following activities:
• Undertakes commercial activities relating to the Petroleum and gas sector.

Fees

• Please consult with the Botswana Energy Regulatory Authority (BERA) office.

Validity

• The license validity is mentioned on the license. The license will remain valid for the duration stipulated, unless revoked, suspended, or cancelled by the Authority.
• Upon expiry the license is subjected to renewal.

Documents to Use

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Sample Documents

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Processing Time

• The time frame accumulatively for processing the application is within 2 months.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external 
websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

A license granted shall be subject to such conditions and restrictions as the Authority considers necessary, including:

• The duration of the license.
• The activities which the licensee is authorized to carry out.
• The scope of activities for which the license is issued
• Where a licensee is licensed for more than one activity, a segregation of the regulated activities from other activities of the licensee for accounting and regulatory purposes.
• Compliance by the licensee with the applicable laws, codes, standards, and decisions of the Authority.
• Submission, by licensee and persons connected to the licensee's network, of technical codes for approval to the Authority.
• The terms and conditions on which the Authority may amend, suspend or revoke a license.
• The payment of license fees, by a licensee, to the Authority.

Required Information

• Full name and address of the applicant/company
• Contact details (telephone/cell phone number, email, fax ,website)
• Identity document number (in case of an individual)
• Registration certificate (in case of a company)
• Full names of the owner/landlord (In case of a lease)
• Description of the specific activity that a license is required for.
• The geographic area where the activity is to be carried out.
• Financial capabilities (support letter from financiers or bank statements, projections, etc.)
• Technical capabilities (competence or skills, compliance to standards, engineering drawings, etc.)
• Declaration by the applicant

Need for the Document

• No person/ company/ business shall undertake any of the activities mentioned below unless he/she is a holder of a valid license issued by the Botswana Energy Regulatory Authority (BERA).
• Construction and operation of pipelines.
• Storage and operation of storage facilities.
• Operation of loading or discharge facilities.
• Operation of retail service stations.
• Manufacturing of petroleum products.
• Transportation of petroleum products.
• Importation and exportation of petroleum products

Information which might help

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Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

BERA Act of 2016
BERA Petroleum &Gas Sector

Others

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