Botswana - Apply for a Certified Copy of a Title Deed

Advertisement

Procedure

Apply In-Person

1. You should contact the Deeds registry offices on where the land is allocated for more information on the application process.
2. You will be required to post two separate advertisements about your application. Templates of the advertisements required can be obtained from the above offices.
   1. One advertisement in the Botswana Government Gazette.
   2. One advertisement a week for two consecutive weeks (i.e. one advertisement in each week) in the newspaper which circulates in the same area as the parcel of land in question.
3. At least 3 weeks after the last of the advertisements (stated above) has been published and there is no public objection, you (the owner) or conveyance should visit the deed register office to file the application with the office.
4. Accurately fill in the application forms, (Affidavit and certified copy of lost title deed forms) which are obtained from the above office, attach all the requirements and submit them for verification and processing.
5. If the registry is satisfied that you have complied with all the requirements as set for the application and the is no public objection, you will be issued with the title deed copy immediately or within 5 working days if the application was filed by a conveyancer.

Advertisement

Required Documents

1. Copies of advertisements in local papers (2 separates ads) and the Botswana Government Gazette.
2. Fill in the Affidavit form, in which the registered owner identifies themselves as the individual to whom the title deed belongs. It is in this affidavit that:
   1. The applicant must describe the deed.
   2. State that the deed has not been pledged or detained by anyone as security.
   3. That it has actually been lost or destroyed.
   4. That should the deed (floating copy) be found, it shall be surrendered to the Registrar of Deeds.
3. Fill in Application for a certified copy of a lost Title Deed form

Office Locations & Contacts

For properties south of Dibete, including the districts of Ghanzi and Kgalagadi:
Deeds Registry Gaborone
Government Enclave
Attorney General's Chamber
Ground and First Floor
Private Bag 0020
Gabarone
Botswana

For properties north of Dibete (Dibete included):
Deeds Registry Francistown
Chibuya House
Ground and First Floor
Private Bag F283
Francistown
Botswana

Opening hours are from 07:30 to 12:45 and 13:45 to 16:30, Monday to Friday, except public holidays.

Ministry of Lands and Housing
Department of Lands
AKD House Main Mall
Private Bag 00128
Gaborone
Botswana
Tel. (+267) 3682100
Fax. (+267) 3913941

Eligibility

Any registered owners of a title deed to a parcel of land may apply for a replacement certified copy of the title deed.

Fees

The service is for free but there is a cost recovery measure for copies made at BWP1.00 per page.

Validity

The certificate is Valid Forever

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• In person (owner) you will be assist that same day.
• If the application has filed by a conveyancer the process will take five working days.

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Registered owners or holders of a title deed to a property may request a replacement of the floating copy of the title deed in person or through a conveyancer.
• A conveyancer is an attorney who has been appointed as such by the High Court of Botswana

Required Information

• Name of the applicant
  
• Details of the plot (land)
  
• Particulars of the owner

Need for the Document

Registered owners or holders of a title deed to a property may request a replacement of the damage, stolen, lost or faded title deed by applying for a certified title deed copy, that shows legal ownership of the property.

Information which might help

Enter other informations which might help.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

ministry of land
link

Others

More information which might help people.