Botswana - Apply for Private Bag Service at Botswana Post

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Procedure

Apply In-Person

1. To apply for Private Bag Service, interested applicants should visit the nearest Botswana Post office. Botswana Post Branch Offices Contact Details
2. Express your interest to access the service at the customer service desk/office collect, complete and sign the applicable Registration Application Form. Copies of the application forms are available for free at any of the Botswana Post offices located countrywide.
3. Submit the duly completed Registration form in all respect, attached with the relevant supporting documentation as mentioned under the “Required Documents” section of this page. Any omission of these documents will render the registration processing incomplete.
4. Upon receipt of the application file, the customer service officer will verify, if all the necessary information and documentation has been provided and that the applications comply with the selection criteria; and if the Premier Box is available for renting before processing the application.
5. The client will be advised to pay the annual rental fee and obtain a payment receipt. A copy of the Registration Form will be signed and stamped by the customer service officer and issued to the client, which will serve as a contract between you and the Botswana Post office.
6. The client will also be issued with a Box key to be able to assess the Private Bag/Box.
   

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Required Documents

• A valid National Identity (Omang) or passport {for personal use}
• A Valid National Identify (Omang) or passport, and Certificate of Incorporation {in case of a business}
  

Office Locations & Contacts

Botswana Post Office
Head Office
Address: Plot 539552, Khama Crescent
P.O. Box 100, Gaborone
Botswana
Tel: (+267) 391 1473 (+267) 393 0629
Toll Free: 0800 33 55 77
Whatsapp & SMS: +267-77537517
Email: [email protected]

• Botswana Post Head Office Contact Details
  
• Botswana Post Branch Offices Contact Details
  
• Botswana Post Website
  

Eligibility

Medium and large businesses, as well as government departments and parastatals that receive large volumes of surface mail, which may contain private information of a sensitive nature.

Fees

Please consult with the Botswana Post Office

Validity

The Private Bag/Box Service is valid forever as long as the subscriber pays an annual rental fee, failure to do so will lead to disconnection of the services.

Documents to Use

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Sample Documents

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Processing Time

The processing time is one working day.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Payment of the annual service fee.

• When subscriptions are due, you will receive a notification via SMS, email and a letter in your post box from Botswana Post office requesting you to make the applicable annual rental fee.
• Payment can be made either in-person over the counter at any Post Office, or via the Botswana post website, or via mobile applications: PosoMoney or other money mobile app.
  

Required Information

• Individual/ Company Full names
• Gender
• Date of birth
• Occupation
• Company’s Specific area of trade
• Mobile phone/telephone No.
• National ID/passport number
• County/City/Town
• Preferred Post Office
• Current email address
• Individual/ Company Physical Address
• Declaration by the applicant
  

Need for the Document

• A private letterbox/bag is a uniquely addressable lockable box that offers a safe and secure means of accessing duly letters that are considered to contain private information of sensitive nature.
• Mails are sorted into these boxes/bags at the specific Botswana Post Branch Office where the mail is addressed to, to be collected by the holder of the box.
  

Information which might help

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Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Botswana Post

Others

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