Botswana - Apply for Emergency Travel Document

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Procedure

Apply In-Person
Within Botswana

1. To apply for Emergency Travel Document; applicants are required to visit the Department of Immigration and Citizenship headquarter office, which is housed at the Ministry of Nationality, Immigration, and Gender Affairs office or the nearest Regional or district Immigration Offices. Use this link to view the Ministry address details: Link
   
2. In the case of parent(s) or guardian(s) applying for an e- Emergency Travel Document for persons aged 16 years or younger, bring the child to the office when applying.
3. Applicants should collect and complete the Emergency Travel Document Application form; copies of the forms are not available online and are issued for free at any of the immigration offices.
4. Submit the completed forms, attach to the relevant supporting document file {as listed under the “Required Documents” section of this page} to the department concerned attending officer.
5. The officer will then verify, if all the necessary information and documentation have been provided and that the applications comply with the selection criteria, if everything is in the order you will be required to pay the application fee at the cash counter.
6. It is only after the deposit of the complete file and the payment of the required fee, and present the payment receipt to be validated by the immigration officer.
7. Your biometric data {photograph, fingerprint} will then be taken by the immigration officer, the application file will be registered and recorded and you will be issued with an acknowledgment letter/waiting card as proof of submission of the application.
8. Check the outcome of your application from the Office in which the application was made within 24 hours.
9. If successful the Emergency Travel Document is issued/ collected by the client against the waiting card/slip and identification document.
   

Abroad application

1. To apply for E- Emergency Travel Document, applicants are required to visit the nearest Botswana mission abroad, for countries without the Botswana embassy/High commission/ consulate applicants should contact the Ministry of International Affairs and Cooperation in Botswana for assistances (Address details are listed under the “Office Locations & Contacts” section of this page).
2. Please note that some of the embassy offices require applicants to first book an appointment with them before heading to the offices. An appointment can be booked either by phone or mail.
3. In the case of parent(s) or guardian(s) applying for an e-Emergency Travel Document for persons aged 16 years or younger, bring the child to the office when applying.
4. Applicants should express their interest to the embassy/consulate authorized officer, and submit the appropriate supporting documents (as listed under the “Required Documents” section of this page)to the receiving officer, who will then verify that all the necessary documentation has been provided and that the applications comply with the selection criteria before issuing the applicant the appropriate Application form.
   
   • Note: Application forms can only be accessed from the High Commission/ embassy office and are not available online.
5. However, some of the embassies, do send the application form to the applicant by mail upon request, E.g., Botswana embassy in Washington DC. Please visit the Botswana embassy website near you if available and confirm if they offer such services.
6. The completed forms with the attachments should be submitted to be verified and registered by the embassy/consulate authorized officer.
7. Pay the prescribed application fee and provide fingerprints. At the time of submission, a waiting card/slip as an acknowledgment will be issued to the applicant as proof of submission of the application.
8. The application file is then forwarded to Botswana's centralized production center for processing.
9. Check the outcome of your application from the embassy office in which the application was made after a week or upon being notified by an embassy officer.
10. If successful the Emergency Travel Document is issued/ collected by the client against the waiting card/slip and identification document.
    

Please Note:
Applicants who want their processed Emergency Travel Document sent to them by post are advised to attach one of the following to their request(s):

• A registered self-addressed envelope with the appropriate stamps (letter recommendée);
• A pre-paid envelope from any recognized courier service provider.
  

Please note: Not all embassies offer the post/mail return service (please consult with the embassy)
NOTE: You can file the Emergency Travel Document applications via mail, in some embassies, please confirm with your embassy if they offer this service since not all embassies offer the service.

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Required Documents

Required documents within Botswana application
For persons aged 16 years and above:

• Original Omang Card and one certified copy of Omang.
• Citizenship certificate of parents and/or applicant if parents were once foreign nationals (seek Clarification from Passport and Citizen Officers).
• Omang details for parent(s) as well as details of parent's place of birth.
• Old passport (physical copy) or for lost passport please bring the police report or affidavit before the commissioner of oath. The forms are collected by the applicant or parent if under 16 years of age.
  

For children under 16 years of age:

• Original birth certificate and one certified copy of the birth certificate.
• Original Omang Card of parent(s).
• Guardian’s original Omang Card (in case of deceased or missing parents).
• Death certificate(s) of deceased parent(s) if applicable.
• Letter from District Commissioner, Chief, or Social Worker for proof of guardianship in the case of guardian(s) applying for the child’s e-passport.
• Old passport of the child.
• Citizenship certificate of parents and/or owner (registration) if parents were once foreign nationals (seek clarification from Passport and Citizen Officers).
  

Required document for abroad application

• Cover letter (explaining the need for Emergency Travel Document)
• Prove payment of the prescribed fee. (money order)
• 2 full-color passport photos
• Original birth certificate and certified copy of the birth certificate
• certified copy of Parent’s valid Omang attached
• Proof of citizenship if parent/s were once foreign nationals (naturalization/registration certificate
• Travel schedule/ copy of the itinerary
  

Note: The Immigration office or the embassy/high commission office reserve the right to request additional supporting documentation.

Office Locations & Contacts

Ministry of Nationality, Immigration, and Gender Affairs
Address: Block 8, Government Enclave, Khama Crescent
Private Bag 002
Gaborone
Botswana
Tel: (+267)3611115 / 3611234 / 3611132
Fax: (+267) 3907426
Email: [email protected]
Toll-Free. 0800 600 777

Department of Immigration and Citizenship
Ministry of Nationality, Immigration, and Gender Affairs
Departmental HQ
Address: Government Enclave, Block 8, Khama Crescent
P. O. Box 942
Gaborone
Botswana
Tel. (+267) 361 1373/ (+267) 361 1375
Toll-Free. 0800 600 777
Ministry contact details link: Link

Regional Immigration Offices:

• South Central Region (Block 8 Universal House) (+267) 3909996
  
• South East Region (Loapi House) (+267) 3952591
  
• Lobatse Immigration Region (+267) 5330247
  
• Francistown Immigration Region (+267) 2414204
  
• Serowe Immigration Region (+267) 4632519
  
• Selibe-Phikwe Immigration Region (+267) 2611677
  
• Tsabong Immigration Region (+267) 6540225
  
• Maun Immigration Region (+267) 6860369
  
• Kasane Immigration Region (+267) 6250252
  

District Immigration Offices

• Mochudi District Immigration Office (+267) 5777285
  
• Molepolole District Immigration Office (+267) 5920339
  
• Ramotswa District Immigration Office (+267) 5391527
  
• Tutume District Immigration Officer (+267) 2987459
  
• Masunga District Immigration Office (+267) 2489272
  
• Sowa Pan District Immigration Office (+267) 6213435
  
• Palapye District Immigration Office (+267) 4920377
  
• Mahalapye District Immigration Office (+267) 4710484
  
• Orapa District Immigration Office (+267) 2970211
  
• Letlhakane District Immigration Office (+267) 2978308
  
• Sefhare District Immigration Office (+267) 4948096
  
• Kanye District Immigration Office (+267) 5440656
  
• Jwaneng District Immigration Office (+267) 5880348
  
• Gantsi District Immigration Office (+267) 6596233
  
• Hukuntsi District Immigration Office (+267) 6510202
  
• Bobonong District Immigration Office (+267) 2619249
  
• Gumane District Immigration Office (+267) 6874674
  

Opening hours: 7:30 to 12:45, and 13:45 to 16:30, Monday to Friday, except no public holidays.

For abroad applications, please contact your nearest Botswana Embassy or High Commission to help you.All Botswana Mission Abroad contact link;Link

Eligibility

All citizens of Botswana are eligible for this service.

Fees

This service costs P12.00

Validity

The validity of the document is mention in the emergency travel document

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

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Processing Time

• The time around for processing the application is one day; if the application is filed in Botswana
• For abroad application processing time is at least one week
  

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information

• Full names of the applicants
• Contact details applicant/ parents/ guardian
• Residential address details
• The country you wish to travel
• Birth certificate details
• Martial details (if applicable)
• Professional details
• Spouse’s details (if applicable)
• Parents details
• Applicant Identity card number (if applicable)
• Parent’s identity card details
• Parent’s death certificate details (if applicable)
• Declaration by the applicant
  

Need for the Document

In Botswana, the Emergency Travel Document is issued to Botswana citizens who need to travel within a short period of time on an emergency basis to countries neighboring Botswana except for South Africa.

Information which might help

Enter other informations which might help.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

GOV.BW procedure link: Link

Others

More information which might help people.