Botswana - Apply for Accreditation of Learning Programmes (Botswana Qualifications Authority)

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Procedure

Apply In Person

1. The application for Accreditation of Learning Program shall be made to the Botswana Qualifications Authority (BQA) office, within 12 months of an Education and Training Provider (ETP) who has been registered and accredited by the BQA. Failing to do so will result in one’s registration and accreditation being revoked. BQA Contact Details
2. Education and Training Provider’s (ETPs) that wish to offer learning programs at any level shall apply to the Authority for their accreditation by collecting and completing the Application for Accreditation of Learning Programme (Form A) and Learning Programme Accreditation Checklist, obtainable at the Botswana Qualifications Authority (BQA) office receptionist desk or download it via the BQA website, BQA Document Library.
3. The duly completed application form, attached to the supporting documentation as mentioned under the “Required Documents” section of this page should be submitted to the BQA office. Any omission of the required documents or information will render the registration process incomplete.
4. The applicant must ascertain that the learning program for which accreditation is sought is based on an already existing and registered qualification in the National Credit and Qualifications Framework (NCQF).
5. Upon submission, the application is checked for completeness and correctness against the Learning Programme Accreditation Checklist by the Evaluation of Qualifications Officers, if everything is in order the applicant will be issued a Pro-forma invoice which will guide the applicant on the fees required, hence the applicant should not proceed to pay before receiving a Pro-forma invoice.
6. The application will only be registered to be processed when payment has been made, the applicant will be issued with a BQA payment slip and an acknowledgment slip that proves submission of the application file and for inquiry referencing if the need arises.
7. Upon receipt of the application file, the BQA evaluation desk will evaluate the application documents to satisfy itself that the application meets specific requirements.
8. The BQA may request additional information relevant to the application. In such a case, the information must be submitted within 21 working days from the date of notification. Where the applicant fails to submit the required information, the Authority shall reject the application.
9. The Authority will appoint an Expert Team to undertake validation at the ETP. A validation report will be produced for consideration by the Authority.
10. The recommendation will be processed through the Authority’s review and decision-making structures which include the Quality Assurance Department, MQAC, QAC, and the Board.
11. Following consideration of recommendation, relevant structure within the Authority will make the decision, and the applicant will be notified about the decision (Approval, Deferral, or Rejection) through the applicable notification mode i.e. (phone/SMS/letter/mail).
12. Where accreditation has been granted the authority shall direct the BQA registrar to draw up the accreditation certificate to be issued to the applicant within 30 working days of the approval, upon presenting their identity document, approval letter, and BQA payment receipt to be validated by the BQA registrar's office.
13. Where the Authority is not satisfied that an applicant meets the requirements, it shall reject the application and notify the applicant in writing, stating the reasons for the rejection.
    
    

Apply Online

1. Prospective applicants can also apply for the Accreditation of Learning Programmed via the Botswana Qualifications Authority (BQA) website, BQA Online Submission.
2. First, download the following documents via the BQA website (links below), the Application form for Accreditation of Learning Program and Training Provider and fill it accurately, prepare all the supporting as per BQA Learning Programme Accreditation Checklist, All Documents' format types should be in pdf, the maximum file size for each document upload is 30MB and should be labelled correctly for identification. For Example ID_ Name BQA Document Library, & BQA Quality Assurance Criteria & Guidelines
3. If you already have an account, log in to access the service, if you do not have an account click on the “Register” option. Fill out all the fields in the registration form then click on the “Register” button.
4. Upon successful registering, a registration confirmation request mail will be sent to the specified registered e-mail address, click on the user verification & activation link, you will be redirected to the login page, enter your user name and password then click on the “Login” tab.
5. The application forms page will be displayed, click on the “Company Form” option, a list of application forms will be displayed, select and click on the “Application for Accreditation of Learning Programmes” option.
6. The online application submission page will be displayed, read the instruction part carefully, fill out all mandatory fields in each section before click on the “Next” button.
7. Attach all supporting documents as listed on the site, then click on the “Next” button.
8. The Completion page of the application will be displayed; select the service category you are applying for. If the wrong service is selected, your application will not be processed. If you agree to the Terms & Condition then click on the “I Accept” button, then click on the “Submit” tab.
9. The payment page will be displayed, make the necessary payment to complete the application process. Please do not forget to log out of your account.
10. The applicant will then receive an acknowledgment mail, notifying you that your application has been received for processing and consideration and for inquiry referencing if the need arises.
11. Upon receipt of the application file, the BQA evaluation desk will evaluate the application documents to satisfy itself that the application meets specific requirements.
12. The BQA may request additional information relevant to the application. In such a case, the information must be submitted within 21 working days from the date of notification. Where the applicant fails to submit the required information, the Authority shall reject the application.
13. The Authority will appoint an Expert Team to undertake validation at the ETP. A validation report will be produced for consideration by the Authority.
14. The recommendation will be processed through the Authority’s review and decision-making structures which include the Quality Assurance Department, MQAC, QAC, and the Board.
15. Following consideration of recommendation, relevant structure within the Authority will make the decision, and the applicant will be notified about the decision (Approval, Deferral, or Rejection) through the applicable notification mode i.e. (phone/SMS/letter/mail).
16. Where accreditation has been granted the authority shall direct the BQA registrar to draw up the accreditation certificate to be issued to the applicant within 30 working days of the approval, upon presenting their identity document, approval letter, and BQA payment receipt to be validated by the BQA registrar's office or a printout will be mailed to the client.
    
    

Appeal to the Botswana Qualifications Authority (BQA).

1. A person aggrieved by a decision of the Authority may appeal in accordance with the Authority’s appeals procedure within 21 working days of learning of the decision.
   

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Required Documents

• Completed Accreditation of Learning Programmes application form accompanied by a prescribed non-refundable fee as set out in the BQA (Fees) Regulations, 2016.
• Certified copy of National Identity (Omang) for citizens or passport for non-citizens.
• program policy documents (Refer to the BOQ Learning Programme Accreditation Checklist) and each policy area must address the following as a minimum,
• Introduction or rationale
• Policy statements.
• Statements of procedures to be followed in relation to the policies.
• Resource allocations.
• Associated documents.
• Accountabilities.
• Evaluation and review mechanisms.
  

Office Locations & Contacts

Botswana Qualifications Authority (BQA)
Physical Address 66450, Block 7, Gaborone Botswana
Phone Number (+267) 365 7200
Email Address: [email protected]
TOLL-FREE 0800 600 934
SMS +267 75 671 114
Fax (+267) 395 2301
BQA Contact Details
BQA Website
Business hours: Monday-Friday from 8:00 am-1:00 pm and 2:00 pm -5:00 pm, closed during Public Holidays & Weekends.

Eligibility

• All Education and Training Provider’s (ETPs) are eligible to apply.
  
  

Fees

A1. Registration and Accreditation of Education and Training Provider and Renewal fee (Valid for not more than 10 Years)

Education & Training Provider - Application Fee - Annual Fee

• Early Childhood - P 5,000.00 - P 2,000.00
  
• Primary - P 10,000.00 - P 4,000.00
  
• Secondary - P 15,000.00 - P 6,000.00
  
• Consultancy - P 10,000.00 - P 4,000.00
  
• Workplace - P 15,000.00 - P 6,000.00
  
  

Tertiary (TVET & Higher) with,

• Up to 100 Learners - P 10,000.00 - P 4,000.00
  
• 101-500 Learners - P 15,000.00 - P 6,000.00
  
• More than 5OO learners - P 20,000.00 - P 8,000.00
  
  

A2. Registration & Accreditation of Awarding Bodies (Valid for not more than 10 years)

Education & Training Provider – Application Fee – Annual Fee

• General Education - P 5,000.00 - 2,000.00
  

Tertiary (TVET & Higher) with,

• Up to 100 Learners - P 10,000.00 - P 4,000.00
  
• 101-500 Learners - P 15,000.00 - P 6,000.00
  
• More than 5OO learners - P 20,000.00 - P 8,000.00
  
  

B1. Registration & Accreditation of an additional Site

Education & Training Provider – Application Fee

• Early Childhood - P 8,000.00
  
• Primary - P 10,000.00
  
• Secondary - P 20,000.00
  
• Consultancy - P 15,000.00
  
• Workplace - P 25,000.00
  
• Tertiary (TVET & Higher) - P 30,000.00
  
  

B2. Relocation of a Site.

Education & Training Provider – Application Fee

• Early Childhood - P 8,000.00
  
• Primary - P 10,000.00
  
• Secondary - P 20,000.00
  
• Consultancy - P 15,000.00
  
• Workplace - P 25,000.00
  
• Tertiary (TVET & Higher) - P 30,000.00
  
  

C1. Accreditation of Learning Programmes (Tertiary Institution –TVET & Higher Education) and Renewal (Valid for not more than 5 Years)

Exit Level Fee

• Short courses all levels of the NCQF (Less than 120 credits) - P 5,000.00
  
• NCQF LEVEL 6 (e.g. Diploma) - P 30,000.00
  
• NCQF LEVEL 7 (e.g. Bachelor Degree) - P 45,000.00
  
• NCQF LEVEL 8 (e.g. Honours PGC, PGD) - P 50,000.00
  
• NCQF LEVEL 9 (e.g. Master’s Degree) - P 60,000.00
  
• NCQF LEVEL 10 (e.g. A Doctoral Degree) - P 70,000.00
  
  

C2. Accreditation of Learning Programmes (School Level Programmes (School Level Programme – GE) (Valid for not more than 5 years)

Exit Level Fee

• Early Childhood - P 2,000.00
  
• Primary Exit Level (e.g. PSLE) - P 4,000.00
  
• Junior Certificate Exit Level (e.g. JC) - P 6,000.00
  
• Senior Secondary Exit Level (e.g. BGCSE, IGCSE) - P 8,000.00
  
• NCQF level 5 (e.g. A Levels) - P 12,000.00
  
  

Validity

• The Accreditation certificate is not valid for more than 5 years and is subjected to renewal upon expiring,
  
  

Documents to Use

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Sample Documents

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Processing Time

• The Accreditation Certificate will be issued to successful applicants within 30 working days after the authority approval.
  
  

Related Videos

 Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

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e.g. The state office holds birth records since january 1908.

Required Information

Details of the Education and Training Provider

• Name of Education and training provider (applicant)
• ETP accreditation number/ Body /ETP accreditation number (in case of renewal)
• Name of body /education and training provider responsible for developing the learning program.
• Full names of the contact person
• Contact details/postal address
• Date of application
• Application submitted by (Name/Designation)
  
  

Description of the learning program (s)

• Title of Qualification
• Code
• Title of the learning program
• NCQF level/Sub-field
• Total credits of the learning program
• Proposed start date
  
  

Need for the Document

The aim of Accreditation of Learning Providers by the Botswana Qualifications Authority (BQA) is to:

• Ensure quality teaching and learning provision;
• Promote coherence in qualifications;
• Enable access, equity, relevancy, mobility, and progression;
• Ensure that education and training standards are continuously maintained; and
• Contribute towards the credibility and marketability of the education and training system locally, regionally, and internationally.
  
  

Information which might help

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

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Others

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