Botswana - Apply For Extension of Research Permit

Advertisement

Procedure

Apply In Person

1. An application for an extension of a research permit shall be made to the specific Government Ministries or Ministries Department on which the research is based, or the Office of Research and Development (University of Botswana) within a reasonable timeframe before the expiration date of the current permit. Botswana Ministries Office Location & Contact Details
2. The application shall be made in writing in such a manner as may be described by the Authority and should be accompanied by the supporting documentation as listed under the “Required Documents” section of this page. Any omission of the supporting information and documents will render the application process incomplete.
3. For any correspondence pertaining to research permit issued e.g extension of the permit, always quote the permit reference number.
4. Submit the complete application file to the Permanent Secretary of the relevant Ministry using the preferable submission mode for processing and consideration.
5. Upon submission of the application, the registering officer will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified corrected.
6. Where all the information and documentation submitted are in order, the application is registered for assessment, processing, and consideration based on the information and documents that have been provided and if complying; the application will be approved.
7. Applicants will then be notified of the outcome of their application by way of a letter or email.
8. The extended research permit will be drawn up, signed, and stamped by the authorized official at the Ministry or Department that the Research is based on.
9. Beneficiaries of the permit should visit the relevant Ministry or Department office and collect the permit at the dispatch office against their identity document

Advertisement

Required Documents

• A comprehensive progress report and a justification for the continuation of the Project.
• A letter of endorsement from the applicant’s sponsoring institution and/or funding agency supporting the application for renewal.
• If the applicant is not affiliated with any institution, the endorsement should come from a person of professional standing in the field of the applicant’s discipline, supporting the application and providing assurance that the research will conform to these guidelines and also supporting the application for renewal.
• Any other relevant supporting documentation requested by the Authority.

Office Locations & Contacts

Public Relations office
Office of the President
Address: Government Enclave
Private Bag 001, Gaborone,
Botswana
Tel. (+267) 369 8516 / 395 0873
Email: [email protected]
Botswana Ministries Office Location & Contact Details

For abroad applications, please contact the nearest Botswana Embassy or High Commission: 
Botswana Mission Abroad Office Location & Contact Details
Opening hours: 07:30 to 12:45 then 13:45 to 16:30, Monday to Friday except, public holidays

Eligibility

• Students, Private individuals, Public Institutions, or Private Institutions; either Botswana citizens or Non-citizens carrying out research in Botswana and are in need of an extension of their research period are eligible to make an application.
• One should possess a valid/ expired research permit to apply for an extension.

Fees

• No fee is associated with the service.

Validity

• The validity of the research permit depends on the Ministry or Department that the Research is based on; discretion.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The time frame for processing the application varies from one Ministry/Department to another.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is dkisplayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

IMPORTANT NOTES;Requirements within Botswana
The relevant institution reserves the right to second/ attach local counterpart(s) to the research team for purposes of building local capacity. The costs for such seconded/ attached staff would be the responsibility of that institution.Where the researcher wishes for his/ her part to obtain assistance from local institutions such as the University of Botswana (UB), such applications of assistance should be directed to the relevant institution. Ordinarily, in this case, costs related to such assistance would be agreed upon between the relevant institution and the researcher.

Monitoring
The relevant institution reserves the right to monitor the research project to ensure compliance with the terms and conditions of the research permit. Any contraventions of the conditions on the permit would result in the cancellation of the research permit and any costs resulting from such cancellation would be borne by the researcher.

Progress reporting
A progress report which shall include short descriptions of investigations and findings will be submitted to the relevant institution at intervals that shall be specified in the research permit.

Submission of a Preliminary Report
The researcher must submit a preliminary report (hard and soft copy) to the Ministry which issued the research application permit. If so, required the researcher may also be asked to present his/her preliminary findings to a seminar and/ or a paper for a local publication.

Submission of a Final Report
Researchers are required to deposit their Final Reports as follows: The Ministry which issued the research permit, the National Archives, the University of Botswana Research and Development Office, the Botswana National Library Services (1 copy each), and to the affiliating body in Botswana (2 copies) within two months after the completion of the Final Report.

Special Guidelines
In addition to these generic guidelines, different Ministries might have additional specific guidelines specific to their sectors. It is therefore important that researchers obtain such before the formulation of the research proposal.

Required Information

Description of the Proposal

• Title of Research
• Name and Address of Applicant
• Name and address of home institutions (if any) which applicants are affiliated
• Name and address of supervisor of research in home country or responsible referee

Research Permit Details

• Current research permit details
• Main aims (general)
• Objective: detailed description of issues/problems and/or topics to be investigated, the relevance of the research; hypothesis, etc.
• Methods or techniques
• Budget for the costs in Botswana (give a detailed breakdown of research costs such as subsistence, traveling, local staff, secretarial service, seminar, printing, etc). Please state the amount in Pula
• Name and address of financial sponsor(s) of the research (if appropriate)
• Has funding already been obtained
• Name and address of institution in Botswana to which the researcher is to be affiliated
• Details of Botswana – based personnel that will be involved (names, functions, qualifications).
• Places in Botswana where the research is to be undertaken
• Reason for extension
• Proposed time – for the research extension.
• Passport particulars (if applicable)
• Declaration by the applicant

Need for the Document

• Research extensions will enable the holder of the permit to continue to carry out their research, once the validity of the current research permit elapsed.

Information which might help

Enter other information which might help.

Other uses of the Document/Certificate

Please explain what are other uses for obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

GUIDELINES FOR APPLICATION FOR RESEARCH PERMIT

Others

More information which might help people.