Botswana - Apply Financial Support for Women

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Procedure

Apply In-Person

1. To apply for Financial Support for Women, applicants should visit the Gender Affairs Department (GeAD) Offices at the district council offices in their area; with supporting documents, and express their interest in accessing financial support under the Programme. District Council Office Address
2. The GeAD Officer will then verify that all the necessary documentation has been provided and that the applications comply with the selection criteria, before issuing the applicant the Registration Application Forms. The copies of the application forms are not available online, and can only obtained them at the nearest the district council offices, GeAD unit.
3. The completed Application form, attached to the supporting document should be submitted to Gender Affairs Department (GeAD) Offices at the district council offices.
4. The completed Application forms, attached to the supporting documentation;(as listed under the “Required Documents” section of this page), should be submitted to the GeAD District Office that covers their respective place of operation and not at Head Office.
5. The receiving officer will then verify that all the necessary documentation and information have been provided and that the applications comply with the selection criteria before registering the application file.
6. The applicant will then be issued with an acknowledgment letter with a reference number by the GeAD agent for future inquiries that may require clarification by the District Economic Development Committee during the processing period. If summoned by the Committee, applicants will be required to avail themselves for an interview.
7. Approved applicants will be registered as beneficiaries of the program and notified of the outcome by phone or in-person by the GeAD district office, where the application was filed and given further instructions.
8. Beneficiaries of the program will then be taken through a pre-funding training program by selected service providers for which the government pays.
9. The Department of Gender Affairs will disburse the funds based on proposals prepared by the youth after training and also monitor the project.

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Required Documents

• Certified copies of Omang (All shareholders)
• Company Registration Certificate (Shareholders Certificate to be included if registered by Certificate of Incorporation)
• Constitution of the Group (if you are a group)
• Affidavit to confirm the socio-economic status (for each member)
• Certificate of land use/ Intent to lease Agreement
• Quotations of all the requirements
• Letters of intent from potential buyers
• Recommendation letter from relevant Department

Office Locations & Contacts

Ministry of Nationality, Immigration and Gender Affairs
Address; Block 8, Government Enclave, Khama Crescent
Private Bag 002
Gaborone
Botswana
Tel: (+267)3611115 / 3611234 / 3611132
Fax: (+267) 3907426
Email: [email protected]
Call Centre Number – 0800 600 777

Department of Gender Affairs
Ministry of Nationality, Immigration, and Gender Affairs
Address: Varsha House, Central Business District,
PO Box 00107
Tel. (+267) 3912290
Fax. (+267) 3911944
Ministry contact details link: Link

Ministry of Local Government and Rural Development
District Councils and Sub District Council offices contact details link: Link
Opening hours: 7:30 am to 4:30 pm, Monday to Friday, except public holidays and weekdays

Eligibility

To be eligible for financial support, the following criteria must be met:

• All beneficiaries must be citizens of Botswana.
• Beneficiaries should either be unemployed or have a monthly income of not more than Five Hundred Pula (P500.00).
• Funding will be provided to individual women as sole owners of their businesses.
• Funding will also be provided to groups of two or more people.
• Graduates (young Women) will also be funded under this program and membership will be open to family members as well
• A group may include men; however, their number should not exceed that of women. • The Women Community Based Organizations (CBOs) must be registered with the Registrar of Societies or constituted under the Deeds of Trust in the Deeds Registry of the Attorney General’s Chambers.
• Women’s groups and individual women must be registered with the Companies Intellectual Property Authority (CIPA) and produce a copy of a valid certificate of business name/company registration. If the names of beneficiaries do not appear in the certificate, a share certificate will be required where each member will have an equal shareholding. Women’s Groups may also register with any recognized body such as the Department of Cooperatives Development and Agri-Business in the Ministry of Agriculture.
• A Community Project must have a minimum of ten members with at least 70% of the members being women.
• Beneficiaries will be required to undertake an oath (affidavit) to confirm their social and economic status.
• Beneficiaries should be implemented of the funded project.
• Beneficiaries will be expected to open a bank account after approval of their project, which will be accessible to relevant authorities, into which Government financial contribution will be deposited.
• Beneficiaries must route all their purchases through Gender Affairs Department Offices at District levels, for authentication.
• Beneficiaries will undergo relevant technical, financial, and business management training upon approval of their requests.
• Beneficiaries, who have previously benefited from any Government grant or scheme, may only be considered after a thorough assessment.

Fees

No fee associated with the service.

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

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Sample Documents

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Processing Time

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Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information

APPLICANT’S DETAILS

• Name of Organization/Business Name
• Contact details (Physical/postal Address/ telephone/ fax/ mobile number/ email)
• Business Account: (Name of Bank/ Branch Code/ Account Type/ Account No)
• Contact person details
• Project Title
• Date of Submission
• Total Grant Requested
• Members details
  
  

PROJECT DEFINITION

• Project Description (type of enterprises/ products/ services)
• Project Goals (General statement of what the project intends to accomplish, Priority area project intends to address)
• Needs identification/Needs/ Challenges to be addressed by the project
• Production Process ( Describe all stages of the project processes, i.e. from raw materials to finished goods, present step by step details of what is to be done and how it is carried out)
• Production Forecast ( Give expected monthly output per item/ service rendered)
• Sales Forecasting (Taking into account the project’s expected output, expected share of the market and pricing strategy gives the expected monthly revenue for the next three years.
  
  

BUDGET

• Describe exactly what will be purchased or done with the money. Make a cost breakdown for each item needed for the project.
• Applicant Contribution (indicate how much your contribution into the business, cash, labor, transport) and other.
  
  

MARKET AND MARKET RESEARCH (Provide Details of the market)

• Target Market, Market size, Competitors, Marketing Strategies, Distribution Channels, Pricing, Promotions
  
  

TECHNICAL DETAILS

• Implementation Plan (Outline the sequence of major activities required to implement the project)
• Functional Responsibilities (Provide details on what role each member will play in the daily operation of the project).
• Strength, Opportunity, Weakness, Threats (SWOT) analysis (Give a summary of factors that can enhance or negatively affect the business performance)

Need for the Document

Women should be empowered in all spheres of life for their advancement. Thus it becomes important that women should be financially strong to make progress in their lives. This document will help in providing financial support to women.

Information which might help

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

Financial support Women Guidelines

Others

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