Bihar - Obtain Certified Copy of Sale Deed (Registered Land Document)

ProcedureEdit

Apply In-Person

File an FIR in your nearby police station stating that your sale deed is lost, misplaced, or stolen.
You can check the status of your FIR online before visiting the Sub-Registrar's office (SRO). The address of every office available in the state, link
Publish a lost and found advertisement stating your deed details with your contact information on any newspaper of choice. Wait for 2 to 4 weeks for someone to return your deed if it was just misplaced.
Visit the Sub-Registrar’s office where your property is registered and make an application to get the certified copy of your sale deed after the waiting period.
Then, prepare an Affidavit on stamped paper.
You have to state everything that happened and sign an undertaking. Attach the FIR, newspaper ads, and other press clippings (if any) to the Affidavit.
The deed application form for an offline procedure is available in the Sub Registrar's Office.
In the deed application form that you have to submit along with your Affidavit and documents that are mentioned in the “Required Documents” section. Fill in every detail such as year, type, and document number along with your name and contact number.
After paying the required fee in the Sub-Registrar’s office, hand over the deed application with FIR, newspaper ads, and Affidavit.
After verification, a certified copy of the deed will be issued by the Sub-Registrar office.

Note: Advertising in the newspapers is a statutory requirement. And get a copy of your FIR before publishing because some news companies require one when you enquire to be published.

Apply Online

Visit the following official portal: online portal.
Now a new page will open, select the state from the menu of the search box.
After selecting the state, click on “apply for change of address” in the main menu.
Now open the change address application instruction and click the “continue” button.
Enter driving licence number and birth date and click on “get details”. It will show the driving licence details.
Now, click on the “process” button to proceed further.
Select services section to change address and upload required documents.
Select the “Fee Payment” and click on “Next” to continue for fee payment.
The applicant will also get the appointment date for visiting the RTO office to process the application.
Take the printout of the application form including the Acknowledgement form and go to the RTO office before 11:30 a.m. and submit the application to the RTO official.
Collect the updated license from the RTO office in a stipulated period of time.

Apply through Centres:

To apply through centres, the applicant has to visit the respective “CSC” centre. Please tap on the following link to locate the centre according to the respective district: link.
Make sure to have the documents that are listed under the “Required Documents” section of this page.
It is advised to take the documents in original to the kiosk for scanning purposes.
The operator will process the application online.
On successful submission, the applicant will receive an application number as acknowledgement.
The status, viz. Approval or Rejection if any, will be conveyed to the applicant through an SMS.
If approved, the license will be hand delivered or sent through post to the address mentioned while applying or issued in a stipulated period of time.

Required DocumentsEdit

Identification proof (Pan card/ Ration card/ Driver’s License/ Voter’s Id).
Affidavit (in-person procedure)
Advertisement copies (In-person procedure)
Offline application form (available at the Sub-Registrar’s office)
FIR (In-person procedure)

For the In-person procedure, you have to get the under-taking attested and registered with a Public Notary.

Office Locations & ContactsEdit

Inspector General of Registration
Vikas Bhawan, Bailey Road,
Patna - 800 001,Bihar.
Tel: (0612)-2215664.
Website: Link
You will find a detailed list of every field office in every district here,link

EligibilityEdit

You need to be a landowner to avail the offline facility.
Anyone with a document number and year can download an online copy.

FeesEdit

As of writing, the online copy does not require any payment.
The offline procedure fee depends on the Sub-Registrar office in your area.

ValidityEdit

The validity of the certified hard copy is forever.
Keep the FIR, advertisements, and other copies in case of future need.
The online copy can be used for cross-checking.

Documents to UseEdit

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Sample DocumentsEdit

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Processing TimeEdit

The offline procedure takes time based on your area's field office.

InstructionsEdit

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Required InformationEdit

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e.g.
1. Date of Birth.
2. City or Country of Birth.

Need for the DocumentEdit

If you plan on selling your property but lost your original sale deed, you can use the certified hard copy as a replacement.

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External LinksEdit

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OthersEdit

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