Benin - How to Import Pharmaceuticals (Vaccines)

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Procedure

How to Apply
Creation of a company

1. In the case of a new company, the importer is required to register it via the Single Window for Formalization of Enterprises (GUFE) of APIEX website Link and obtain all the certificate/documentary of the registration of the company and importer card {view the creation of a company full procedure via the wikiprocedure website}

Obtain direct removal authorization permit

1. You {importer} then heads to the General Directorate of Customs and Indirect Rights, D/G customs secretary office and submit the {direct removal request letter, commercial invoice for the goods, Air waybill} for processing and obtain the direct removal request letter discharge slip.
2. Within 2-4 days the General Directorate of Customs issues that the import authorization by direct debit permit is ready to be issued to the importer against the discharge slip, importer ID.

Transit order establishment

1. You (importer) then contact an approved broker to complete the customs formalities. You can physically present yourself at the agent's office or send him remotely (mail, telephone) the information/documents necessary for the importation procedure i.e (Air waybill, import authorization permit, commercial invoice for the goods,) {view the contact details of certified broker via this link} Link
2. The broker will then prepare a quotation base on the costs to be paid to all the structures/agencies that will intervene during the importation processing for the goods to their destination, including the costs of the commission agent) basis on the information obtain from the {importer} and issue the you a quotation slip.
3. If you {importer} accept the broker’s services, you will be required to pay for the broker fees either in cash, by check or by Bank transfer within one day, upon making payment, you will be issued with a transit order at the broker offices against {Air waybill, commercial invoice, importer card, IFU registration certificate, payment receipt (directorate of breeding)}.

Documentary exchange

1. The authorized broker goes to the Aviation Handling Service {AHS} office, invoicing/freight service department to obtain the invoice for the handling charges. He will retrieve the documentary exchange relating to the cargo i.e. {flight transport letter, commercial invoice of the goods, certificate of analysis} after having paid the costs at the cash desk.

Withdrawal of the goods from the airport.

1. The broker then heads to the Airport Customs Recipe, Customs collectors office and submit the {Direct collection request, import authorization by direct debit, certificate of analysis, Commercial invoice for the goods} to be verified by the customs agent, who then affix’s his visa on the direct removal request.
2. The broker then goes to the chief brigade’s office and submits the importation file to be verified by the chief brigade officer, if he is satisfied that the documents are in order, he issues his approval by issuing the authorization for direct removal (head of brigade), thus allowing the customs officer at the customs permanency office to issue the release/exit voucher to the authorized broker.
3. The broker then goes to the AHS import store office and submit the {exit voucher, Authorization for direct removal (head of brigade) to the storekeeper, who then verifies them and then release the goods {chicks} to the broker.

Establishment of customs declarations.

1. The authorized broker then heads to Benin Chamber of Commerce and Industry {CCIB} offices and purchase the customs declaration forms, which is made up of bundles 5 sheets that are sold in multiples of 100 sheets against the CCIB payment receipt.
2. The broker then connects to the ASYCUDA system and enters the declaration of each bill of landing of the goods and obtain 5 copies of the import declaration documents for each of the following agencies i.e {accounting/declaration/customs/CCIB/carrier}.
3. The broker then heads to the Directorate General of Taxes and Domains, Office of the Tax Mission for Exceptional Regime and submit the 5 copies import declaration file and other supporting documents to the Tax Mission officer for processing.
4. As soon as the tax mission finishes processing the file which is within 15-21 days, it will transmit the entire file to the airport customs office which is in charge of the declaration {MP1 declaration} and withdrawal by the broker against his/her professional authorization card.
5. The broker then heads to the customs Cashier office, submit the MP1 declaration and informs the cashier that he wants to pay the customs clearance costs for the removal of his merchandise.
6. Upon making payment the cashier will places his stamp on the sealed {payment} receipt and issue it to you.

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Required Documents

• Direct removal request letter
• commercial invoice for the goods
• Air waybill
• National identity card {importer/broker}
• Request import authorization by direct debit permit
• import authorization by direct debit permit
• Commercial invoice, importer card
• IFU registration certificate
• Payment receipt (directorate of breeding).
• direct removal request
• Direct collection request,
• certificate of analysis,
• transit order
• Broker professional authorization card.
• MP1 declaration

Office Locations & Contacts

INVESTMENT AND EXPORT PROMOTION AGENCY
Address: Boulevard Steinmetz, Cotonou 01
BP 363
Tel: +229 21 31 07 04
Fax: +229 21 31 07 51
MYCOMPANY .BJ

• Website: Link
  

WORLD SOCIETY FOR CONSIGNMENT AND TRANSIT
Address: Boulevard Saint Michel, Cotonou 04
BP 1186
Tel: +229 21 32 13 54
Fax: +229 21 32 13 48

List of Authorized Brokers in Beninlink

GENERAL DIRECTORATE OF CUSTOMS AND INDIRECT RIGHTS
Address: Boulevard de la marine, Cotonou Tel: +229 80 00 00 01 / +229 80 00 00 02 Website: link

AIRPORT CUSTOMS RECIPE
Address: Route de l'Aeroport, Cotonou 01
BP 400
Tel: +229 21 30 16 64 / +229 21 30 01 37

AVIATION HANDLING SERVICES (AHS)
Address: Airport road, Cotonu 08
BP 1097
Tel: +229 21 30 91 82 / +229 21 30 91 83

DIRECTORATE GENERAL OF TAXES AND DOMAINS
OFFICE OF THE TAX MISSION FOR EXCEPTIONAL REGIMES (5TH FLOOR)
Address: Airport road, Cotonou 01
BP 369
Tel: +229 21 30 50 42 / +229 21 30 35 42

BENIN CHAMBER OF COMMERCE AND INDUSTRY
Address: Cotonou 01
BP 31
Tel: +229 21 31 12 38 / +229 21 31 20 81
Fax: +229 21 31 32 99Email: [email protected]

ASYCUDA
Address, Cotonou 01
BP 400
Tel: +229 21 31 22 36
Email: [email protected]

Eligibility

• Authorized brokers hired by an importer who wishes to import pharmaceuticals {vaccine} by Air Route to Benin

Fees

Explain the fees structure which is required for obtaining the certificate/document.

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The estimate processing period between different steps {accumulatively) is within 20-35 days.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

To Access ASYCUDA system

• Make the declaration from his office if he has ASYCUDA access (the broker must be authorized, the application must be installed on his computer).or
• Use the computer and the internet connection made available in the unmarked room (computer room) of the customs office.

Required Information

• Details of the importer
• Contact details of the importer
• Details of the broker
• List of merchandise to be importer
• Country of the origin
• Point of entry
• Nation Identity card number {importer/broker}

Need for the Document

• The imported pharmaceutical {vaccine} must be declared and comply with the customs rules and required standard as set by the Ministry of industry and commerce and other regulative bodies to be allowed entry into Benin.
  

Information which might help

More information about the required documents and different importation process

Importer card {Business Creation}

• To carry out any import-export operation, an economic operator must have his importer card. The Importer Card will be issued with the other certificates when setting up a business. The creation of a business is done at the Single Window for Formalization of Enterprises (GUFE) of APIEX.

Obtaining the removal authorization permit

• For any import of vaccines, the importing structure requests from the customs department of authorization for direct removal and exemption from taxes and duties.

Transit order

• The transit order is the document which mandates the authorized broker to operate on behalf of the economic operator. It is the contract that binds the latter to the authorized broker

Documentary exchange

• For the authorized broker, this involves recovering from the freight service all the originals of the documents relating to the cargo (air waybill, invoice, various certificates of analysis, etc.).

Withdrawal of the goods from the airport.

• Customs carry out the final checks and authorize the withdrawal of the goods from the freight service. Various checks are also carried out by the gendarmerie.

Establishment of the customs declaration.

• Imported or exported products are subject to customs duties. The customs of Benin have set up an information system called ASYCUDA WORLD to allow approved brokers to establish their declaration from their office before coming to proceed with their liquidation. In the case of the importation of vaccines, additional formalities are made due to the exemption from certain duties and taxes.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Benin Trade Portal: Link
  

Others

More information which might help people.