Andhra Pradesh - Obtain Certified Copy of Sale Deed (Registered Land Document)

Advertisement

Procedure

Apply In-Person

1. File an FIR in your nearby police station stating that your sale deed is lost, misplaced, or stolen.
2. You can check the status of your FIR online before visiting the Sub-Registrar's office. The address of every office available in the state, link
3. Publish a lost and found advertisement stating your deed details with your contact information on any newspaper of choice. Wait for 2 to 4 weeks for someone to return your deed if it was just misplaced.
4. Visit the Sub-Registrar’s office where your property is registered and make an application to get the certified copy of your sale deed after the waiting period.
5. Then, prepare an Affidavit on stamped paper.
6. You have to state everything that happened and sign an undertaking. Attach the FIR, newspaper ads, and other press clippings (if any) to the Affidavit.
7. The deed application form for an offline procedure is available in the Sub Registrar's Office.
8. In the deed application form that you have to submit along with your Affidavit and documents that are mentioned in the “Required Documents” section. Fill in every detail such as year, type, and document number along with your name and contact number.
9. After paying the required fee in the Sub-Registrar’s office , hand over the deed application with FIR, newspaper ads, and Affidavit.
10. After verification, a certified copy of the deed will be issued by the Sub-Registrar office.

Note: Advertising in the newspapers is a statutory requirement. And get a copy of your FIR before publishing because some news companies require one when you enquire to be published.

Apply Online

1. If you require a certified copy of the Sale Deed, you can do so by visiting Link
2. Click the link. You will be taken to the Registration and Stamps Department's website of the Government of Andhra Pradesh.
3. Under the “New Initiatives” box at the bottom of the page, click the “Online CC” option. You will be taken to another page wherein you have to fill in some details.
4. The applier must provide details such as Document Number, Registered Year, Sub-Registrar’s office , and the district where the property is registered on this page.
5. After you fill in the form, click on the “submit” button below. You will be taken to the next page, which displays a table with “Certified Copy Receipt” as its title.
6. Under the “Dept. Transaction Details”, You will have the “Certified Copy Download” subheading with an active link reading “Click Here” next to it.
7. Once you click that option, your document will download to your laptop or computer. You can print it or view it according to your need.
   

Advertisement

Required Documents

• Identification proof (Pan card/ Ration card/ Driver’s License/ Voter’s Id).
• Affidavit (in-person procedure)
• Advertisement copies (In-Person procedure)
• Application form (available at the Sub-Registrar’s office )
• FIR (In-person procedure)

For the In-person procedure, you have to get the under-taking attested and registered with a Public Notary.

Office Locations & Contacts

Address:
Office of the Commissioner & Inspector General of Registration and Stamps,
5-59, R.K.Spring Valley Apartments,
Edupugallu, Kankipadu Mandal,
A.P., Vijayawada – 521151
Website:Link
Tel No: 0866-2428532
Fax No: 0866-2428532
Email-Id: [email protected]
You will have a detailed list of every field office in every district here in the below Link

Eligibility

• You need to be a landowner to avail the offline procedure.
• Anyone with the necessary details can perform the online procedure.
  

Fees

• As of writing, the online certified copy does not require any payment.
• The offline procedure fee depends on the Sub-Registrar’s office in your area.
  

Validity

• The validity of the certified hard copy is forever.
• Keep the FIR, advertisements, and other copies in case of future need.
• The online copy can be used for cross-checking.
  

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

The offline procedure processing time is based on your area's field office.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, Dailymotion, Facebook, GameTrailers, GoogleVideo, html5, Metacafe, myspace, revver,
sevenload, Viddler, Vimeo, Youku, youtube width = 560, height = 340, Video ID = Can be obtained from the URL of the webpage where the video is 
displayed.
e.g., In the following URL 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Track your FIR online and see the status.
• Once it is done, get some copies of your FIR to provide proof for the next steps.
• Keep your FIR copy safe for future purposes even after you get your certified copy.
  

Required Information

• Year of Deed Registration and Document Number.
• Identity Proof.
• Sub-Registrar office based on the area of your property's registration.
  

Need for the Document

If you plan on selling your property but lost your original sale deed, you can use the certified copy generated through offline procedure as a replacement.

Information which might help

• Documents registered post-1999 are easy to get since all these are available in digital form.
• You can view your Sale Deed and EC online here from this website, Link
  

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Place some external links which might help.

Others

More information which might help people.