Alabama - Apply for a Certificate of Incumbency

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Procedure

Apply by mail

1. To Apply for a Certificate of Incumbency, the applicant has to approach the Department of the Treasury Bureau of the Fiscal Service link
2. The application form can be downloaded from the following link
3. The applicant has to fill in all the necessary details in the application form. (Incomplete applications are not accepted)
4. Make sure that the applicant has to attach all the necessary documents that are mentioned in the “Required Documents” section of this page.
5. The applicant has to attach photocopies of the required documents along with the application form while submitting it.
6. Submit all the essential documents along with the completed application form to the office mailing address.
7. The mailing address is mentioned in the “Office Locations & Contacts” section of this page.
8. The fee for this process is about $135.
9. After receiving the application, the concerned authority will check the submitted application and document set. If all are in place, the application will be accepted.
10. Then the application will be processed further. All the updates on the application status will be sent via SMS to the applicant’s mobile number.
11. Once all the process gets completed, the applicant gets notification through email or SMS.
12. The applicant will get the certificate through mail.
13. The processing time for this procedure is up to 2 weeks.

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Required Documents

• Application form link
• Securities
• Secretory certificate
• Certificate of officer
• Officer ID proof

Office Locations & Contacts

Department of the Treasury Bureau of the Fiscal Service
Mailing address
Treasury Retail Securities Services
PO Box 9150
Minneapolis, MN 55480-9150
Contact link

Eligibility

• The directors/officers who have a legal right to make transactions on the company's behalf are eligible to make this application.

Fees

• The fee for this process is about $135.

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

• Application form link

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The processing time for this procedure is up to 2 weeks.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.gIn the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Applicants must complete the application form before submitting it. Incomplete applications will not be accepted.
• Applicants must provide genuine information while applying for this procedure.

Required Information

• Information regarding the organization
• INCUMBENCY OF OFFICERS
• Name od officer
• Title
• Signature
• Certification
• Stamp
• City
• Date
• ZIP code

Need for the Document

• The incumbency certificate is a company's official document. To prove that the specified individuals are authorized to enter into legally binding transactions on behalf of the company. An incumbency certificate may be a standalone certificate or included in the secretary's certificate.

Information which might help

The members that a certificate of incumbency should include:

• President
• CEO
• Secretary
• Treasurer
• Shareholders
• Officers
• Registered agents

Other uses of the Document/Certificate

• The certificate is used as proof of identity of the company's current officers.

External Links

Link

Others

Incumbent companies refer to the term “incumbent” most often describes a company that holds the largest market share of a particular industry.