West Bengal - Renew Fertilizer Dealer License (Certificate)

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Procedure

Apply In-Person:

1. To renew the fertilizer dealer licence, a valid licence holder shall apply with the office of the respective authority from whom the licence was obtained.
2. Link for the office contact details: link
3. Please visit the respective office.
4. Meet the respective authority at the office to get details of any updates on renewal process.
5. Collect the application form from the concerned authority or write on a plain A4 sheet as advised.
6. The application form can be downloaded using the following Link please scroll down for “FORM `A1'“. In the given form, please mention “renewal” for the “7. Whether the intimation is for an authorisation letter or a renewal thereof.” Point.
7. Complete the application form. Attach all the required documents as per the “Required Documents” section of this page. Please submit the application in three sets along with the documents to the designated receiving authority.
8. On receipt of the application, the authority will check the submitted application and document set. If all are in place, the application will be accepted.
9. The authority will advise regarding the application fee/charge to be remitted as per the acceptable mode (demand draft / treasury challan or as per acceptable norms).
10. The applicant, after remitting the mentioned amount, should provide the proof of payment (demand draft / receipt / challan) to the department authority for further processing.
11. The authority will make entries about this application in the manual record or electronically using the computer. Also, a copy of the application set will be returned with a sign to acknowledge the receipt of the application.
12. An acknowledgement receipt (reference ID) will be issued as proof of the submission of the application. The same will be sent as email and as “SMS” to the registered email ID and registered mobile number respectively. Please save it for future reference.
13. The applicant will be informed of the probable date of inspection and grant of the licence.
14. This application will be forwarded to the respective department / section for further processing.
15. Applicant will get update about the progress of his/her application through “SMS” in their registered mobile number. Applicants are advised to follow the department’s guidelines. This application set will be forwarded to the inspection team.
16. The applicant gets notification about inspection of premises through “SMS” along with the date of inspection. Please follow department notification regularly.
17. The inspection team will check the transaction records of the fertilizers that the applicant handled, quantity of fertilizers and the period of transaction. The main objective is to make sure, that the applicant is not idle in the last one year.
18. The investigation and verification will be conducted as per department’s norms. The applicant should co-operate with the inspection team.
19. The outcome of the investigation and inspection will be recorded as a report.
20. The application along with the above said report will be forwarded to the concerned authority for renewal.
21. The authority will refer the recommendations and reports. If the application is found to be correct in all respect, the issuing authority will sanction the renewal of licence with his/her seal and signature.
22. The status, viz. Approval or rejection if any will be conveyed to the applicant through an “SMS” or as per applicable norms.
23. The applicant can collect their licence from the licensing officer at the office by providing the acknowledgement slip, or it will be sent through post to the address mentioned while applying or delivered as per applicable norms.
    

Apply Online

1. Use the following link to apply online Form
2. In the given home page, please click the “Login to Apply” button to get a new page. Here, please select the “User Login” button to get the “USER LOGIN” page.
3. Please use the login credentials as appropriate. Please click the checkbox for “I’m not a robot” disclaimer and the click the “Log In” button.
4. Once login, the applicant will reach the dashboard page.
5. In the dashboard page itself, the applicant shall select the “Fertilizer” menu from the left part of the screen and choose “renew” option to get the “New renewal application” page.
6. Please enter the “License number” at the prompted space and click “Next” button to get a “FORM A1” page.
7. Please complete the form prompts as appropriate. Upload the documents as applicable as per the prompts. Please upload the payment as per the upload prompt as applicable and hit the “Save and Submit” button to submit the application online.
8. After submitting the application, kindly download the “PDF” from the dashboard.
9. This application will be processed further. Applicant will receive “SMS” from the department. Please follow the notification to get the renewed licence.

Note: The inspection will be carried by the inspection team to verify, the name of fertilizer, name of country of import, name of manufacturer, quantity imported, date of arrival of the consignment, name of the discharge port and other information of the imported fertilizers.

Apply through Centres:

1. To apply through centres, the applicant has to approach the respective “CSC” centre in their area. Refer the following link for location: CSC Locator link
   • NOTE: The applicant has to select the state, district and block name from the drop-down menu, or the applicant has to click on their respective district to find nearby centres.
2. Please visit the centre and consult with the centre operator for your requirement.
3. If the operator issues an application form, then collect it and pay the requisite fee. Please complete the application form.
4. Now, submit the completed application along with the required documents as per the “Required Documents” section of this page. It is advised to take the documents in original to the kiosk for scanning purposes.
5. The operator will process the application online. On successful submission, the applicant will receive an application number as acknowledgement. The applicant will also get a transaction number as a text message on their registered mobile number.
6. Applicant has to make necessary payment as centre operator quotes and don’t forget to take the receipt.
7. This application will be forwarded to the respective department for further processing.
8. ”SMS” triggered update on application status will be sent to the applicant’s mobile. Please keep track of the notification.
9. The submitted application will be processed by the department. A designated authority will verify the submitted documents and inspect the area of the applicant to clarify the applicant’s details.
10. Based on the outcome of the above-mentioned steps and other internal processing, the designated issuing authority will issue the certificate.
11. The status, viz. Approval or Rejection will be conveyed to the applicant through an “SMS” or applicable norms.

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Required Documents

• Application form
• Original fertilizer dealer licence along with photocopy of the old licence (for reference)
• Covering letter on the company’s letter head
• Form A2 - link please scroll down for “FORM `A 2' ACKNOWLEDGEMENT”
• Form “O” Source Certificate form authority / Source as per FCO- 1985 (From Manufacturing company): link please scroll down for “FORM ‘O’”
• Residence proof of the applicant / the authorized person (ration card / passport / aadhaar card / driving licence)
• Identity proof of the applicant / the authorized person (ration card / passport / aadhaar card / driving licence)
• If authorized person is applying, then authentication letter
• A treasury receipt / demand draft for prescribed fee amount
• Affidavit to the effect that No FIR has been lodged against the authorization renewed for
• Copy of ”PAN” card
• Aadhaar card
• Passport size photograph of the applicant (3 numbers) as per requirement
• Additional documents (if any)

Note: Apart from the above-mentioned documents, the authorities may ask the applicant to submit additional information or documents. Please provide them for processing.

Office Locations & Contacts

Department of Agriculture,
Nabanna, 325, Sarat Chatterjee
Road, Shibpur, Near Mandirtala,
Howrah – 711 102
Land Line - 0361-2332215/2334754
22374369/22349341
Fax - 0361-2332796.
Email:[email protected]
Contact link

Office of the secretary,
Agriculture and farmers welfare,
Phone: 23382651
Email: [email protected]
Contact link

Eligibility

• A valid fertilizer dealer licence holder is eligible to apply for this licence.
• Applicant should apply for renewal of fertilizer dealer licence one month prior to the date of expiry of the validity of licence.
• A certificate of registration shall not be renewed if the holder of the certificate of registration did not sell any Fertilizer during the period of one year immediately preceding the date of expiry of the period of validity of the certificate of registration.
• The applicant should be unemployed and not working in any government or semi government department.
• The applicant must not be on the rolls of any institution/college.
  

Fees

• As the fees structure varies across the state, the licensing officer whom applicant applies with will provide the fee details.
• Fee for renewal of letter of authorisation to wholesale dealer Rs. 2250.00.
• Fee for renewal of letter of authorisation to retail dealer (Stoking of fertilizer exceeding two tones) Rs. 1250.00.
• Treasury receipt of prescribed fee should be paid for the advised amount.
• Please use the following link for fees details: link refer page number 3.
• If any application for renewal is not made before the expiry of the period of validity of the certificate of registration but is made within one month from the date of such expiry, the certificate of registration may be renewed on payment of such additional fee (in some states the fee is Rs.500) as may be prescribed by the State Government.
  

Validity

A licence granted, shall be valid for the period specified therein. Usually the validity of this licence is for a period of 2 years or 3 years unless suspended or cancelled.

Documents to Use

• The application form can be downloaded using the following Link please scroll down for “FORM `A1'“. Please mention renewal for the “7. Whether the intimation is for an authorisation letter or a renewal thereof.” point.
• Form A2 - link please scroll down for “FORM `A 2' ACKNOWLEDGEMENT”
• Form “O” Source Certificate form authority / Source as per FCO- 1985 (From Manufacturing company): link please scroll down for “FORM ‘O’”
  

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

This process will take 25 to 30 days from the date of acceptance of the application form in complete.

Related Videos

Videos explaining the procedure or to fill the applications.
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Instructions

• If an application for renewal of a certificate of registration is not made within one month of the date of expiry of the validity of the certificate of registration, the certificate of registration shall be deemed to have lapsed on the date on which its validity expired and any business carried on after that date shall be deemed to have been carried illegal.
• The applicant shall comply with the provisions of the fertilizer (control) order and the notifications issued there under for the time being in force.
• The applicant shall from time to time report to the notified authority and inform about change in the premises and godowns attached.
• The applicant shall also submit in time all the returns as may be prescribed by the state government.
• The applicant shall file a separate memorandum of intimation for, where the storage point is located outside the area, jurisdiction of the notified authority where the distributor’s premises is located.
• The permission may be refused only if the application is found to be against any of the provisions of the rules and guidelines.
• Do not submit fake documents as a proof to obtain this certificate.
• Incomplete application will be rejected.
• Avoid spelling mistakes while filling the application form.
  

Required Information

• Name of the applicant
• Name of the firm
• Applicant’s postal address
• Business premises postal address
• Details of fertilizers to be distributed
• Amount of licence fee paid
• Date of application*Office seal
• Contact number
• Email address
• ”GST” Number
• ”PAN” number
• Aadhaar number
  

Need for the Document

• Without a valid fertilizer dealer licence, one cannot deal such fertilizers.
• Traders should strictly follow the government classification of fertilizers for different use in agriculture. In order to be eligible for dealing with such classifications, one has to renew his/her licence before the lapse of validity of the licence.
• From time to time, the government amends new policy with respect to the use and the handling of some fertilizers that are classified. While the renewal of licence addresses the fertilizers that the dealer handles, there is a check on the fertilizers handled to avoid those listed fertilizers.
  

Information which might help

• The fertilizer dealer shall submit a report to the registering authority with a copy to the enforcement inspector, fertilizer or such other officer as the state government may notify in whose jurisdiction the place of business is situated, by the 5th of every month or as per the advised timeline, showing the opening stock, receipts sales and closing stocks of fertilizer in the preceding month. He/she shall also submit in time such other returns as may be prescribed by the registering authority.
• It is punishable offence to deal such fertilizer storage activity of the classified fertilizers without a valid licence.
• The grant of a licence to store fertilizers has to be obtained from the respective department.
• Carry all the necessary documents in original while applying in person.
• Make a photocopy of your filled form for future reference.
  

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Follow the link for additional information: link1

Others

More information which might help people.