West Bengal - Obtain Non Availability of Birth Certificate (NABC)

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Procedure

Apply In-Person

1. First visit the birth registrar office to know whether the birth records are available or not.
2. To apply for the non availability of birth certificate, applicant has to approach the registrar in the Kolkata Municipal Corporation.
3. Link for contact: Contact. Please scroll down for contact details.
4. Download the application form from the given link: Application form. Refer form number 10.
5. And also get a verified statement from the municipal office authorities stating the reason for non-availability, on their letterhead or on the application form.
6. Make sure that you have all the proper documents mentioned in the “Required documents” section below.
7. Submit the form to the municipal office along with the required documents.
8. Refer the municipal office location mentioned in the “Office location & contacts” section below.
9. Police verification will be done if you enclose any other supporting documents except school certificate.
10. After successful verification, concerned authorities in the municipal office will issue the certificate.

Apply through Centres:

1. To apply through centres, the applicant has to approach the respective “CSC” centre in their area. Refer the following link for location: CSC Locator link
   • NOTE: The applicant has to select the state, district and block name from the drop-down menu, or the applicant has to click on their respective district to find nearby centres.
2. Please visit the centre and consult with the centre operator for your requirement.
3. If the operator issues an application form, then collect it and pay the requisite fee. Please complete the application form.
4. Now, submit the completed application along with the required documents as per the “Required Documents” section of this page. It is advised to take the documents in original to the kiosk for scanning purposes.
5. The operator will process the application online. On successful submission, the applicant will receive an application number as acknowledgement. The applicant will also get a transaction number as a text message on their registered mobile number.
6. Applicant has to make necessary payment as centre operator quotes and don’t forget to take the receipt.
7. This application will be forwarded to the respective department for further processing.
8. ”SMS” triggered update on application status will be sent to the applicant’s mobile. Please keep track of the notification.
9. The submitted application will be processed by the department. A designated authority will verify the submitted documents and inspect the area of the applicant to clarify the applicant’s details.
10. Based on the outcome of the above-mentioned steps and other internal processing, the designated issuing authority will issue the certificate.
11. The status, viz. Approval or Rejection will be conveyed to the applicant through an “SMS” or applicable norms.

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Required Documents

• Completed application form
• Aadhaar card
• Address proof like Ration card / gas bill etc
• Legal proof like PAN card / Voter identity card / Driving license
• Birth proof
• Secondary evidence like
  • Hospital birth records like doctor’s certificate which have the child and parents name
  • Medical records which have the child and parents name
  • School records which have the child and parents name, like school leaving certificate etc
• Affidavit from the parents or relatives

Office Locations & Contacts

Kolkata Municipal Corporation,
KMC Main Office,
Health Department at 5,
S.N. Banerjee Road,
Kolkata - 700 013
Link for contact: Contact. Please select your state name to know the contact of your district registrar.
Contact link: Health department

Eligibility

• Applicant should be the citizen of India or NRI.
• If the applicant’s birth is not officially recorded.
• If the birth certificate has been destroyed in any natural calamities or fire or civil calamities.

Fees

Fee of Rs. 500 is charged.

Validity

Non-Availability of Birth Certificate is valid forever.

Documents to Use

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Sample Documents

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Processing Time

It depends on the verification process.

Related Videos

Videos explaining the procedure or to fill the applications. 
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Instructions

• Applicant has to get a statement from the respective authority on the letterhead or on the prescribed application form, stating the reason of unavailability of birth certificate.
• Along with the statement include the secondary evidence mentioned in “Required documents” section.

Required Information

• Name of the child
• Name of the Father
• Date of Birth details
• Place of birth details

Need for the Document

• Birth certificate is the mandatory document at the time of school / college admissions.
• Without birth certificate, getting PAN card, Aadhaar card, Voter ID, Driving license, Passport or visa is impossible.
• NABC will fulfil the requirement of birth certificate.
• NABC certifies the registration of the unregistered birth.

Information which might help

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

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Others

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