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West Bengal - Obtain Duplicate Registration Certificate

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If your RC is stolen or lost, you have to file a complaint and get FIR copy from police station. In case of damaged or torned RC, you don't have to make a complaint. The damaged remains will be required to apply.

Apply In-Person for the duplicate RC

  1. As a first step please go to the local police station and file an FIR and bring a copy of it to the RTO office.
  2. To apply for duplicate vehicle registration certificate in West Bengal the applicant has to approach the RTO office to which your area belongs to. Following link can provide you information related to the list of RTO office : Link for Contact
  3. Link for online application forms :Forms Link
  4. Application in Form-26A: For link : Form 26 link
  5. You need to bring your vehicle for physical verification as required
  6. Also make sure you have all the necessary documents to process the application
  7. Application forms can also be obtained from the appropriate RTO offices that should be completed and presented with appropriate fees.
  8. Present the completed application forms along with documents in one of the counter and pay the appropriate fee where the officials would start processing your application.
  9. Authorities will inspect the vehicle – Chassis number particularly
  10. If the details and documents are in place then the authorities will process the application further.

Apply In-Person to replace damaged RC
  1. In this process the applicant has to bring the damaged or torned pieces of original RC to submit and don’t require police certificate (FIR) and follow the steps as mentioned above.

Apply Online -- West Bengal Online Duplicate Vehicle Registration Certificate

  1. Please use the link to reach online portal Parivahan : Online Portal
  2. Enter the registration Number as prompted and hit “PROCEED”
  3. You will be provided with a welcome screen displaying information related to your vehicle. Please click “Proceed”.
  4. New screen will open to give options to choose. Choose “Basic Services(Transfer of Ownership, Change of Address, Hypothecation [Addition/Continuation/Termination], Duplicate RC)” to get new screen.
  5. Enter your Chassis (Last 5 digits) number and click the button next to chassis number box
  6. In the next screen, Fill in required details and upload documents to process the online procedure.
  7. Take printout of acknowledgment and application.
  8. You can then submit this application along with bunch of required documents to the RTO officer personally to process further as per apply in person procedure.

For Appointment

  1. To book appointment, please use the following link: Appointment Link
  2. Enter the registration Number as prompted and hit “PROCEED”
  3. In the next window, select “book appointment” under “Appointment” option to get the next screen
  4. Enter the Application Number in the prompted box and hit “get user details” to process the request for getting the slot
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Required Documents[edit]

  • Link for online application forms :Forms Link
  • Application in Form-26A: For link : Fprm 26nlink
  • Police certificate (FIR – If applicable)
  • 2 Photographs of the applicant with vehicle clearly showing number plate
  • Pollution under control certificate
  • Copy of the Registered certificate (If you have one)
  • Valid Insurance Certificate.
  • Proof of address (any one of the following): Ration Card / Electoral Roll / LIC Policy / Affidavit sworn *by the applicant before an Executive or First Class Judicial
  • Pencil traced “Chassis Number” is the primary detail for applying
  • Aadhaar card

Office Locations & Contacts[edit]

Public Vehicles Department
38, Beltala Road, Kolkata – 700020.
Contacts: +(91)-2474-9263 / 33-24751621 / 24751622.
Fax: 2486-0222

West Bengal State - Transport Department Contacts: Link for contact

List of all RTO Office in West Bengal

Note: There are 18 motor vehicle offices that can be found within the premises of the respective offices of the District Magistrates. There are also 7 sub-divisional motor vehicle offices located in the premises of the offices of the concerned Sub Divisional Officers.

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Owner of the vehicle.


Fees related information can be obtained from the following link : Fee Link


Validity of the RC remains same

Documents to Use[edit]

Application forms can be obtained from the following link : Application Forms

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Sample Documents[edit]

Please attach sample completed documents which would help other people who would like to follow this procedure.

Processing Time[edit]

Three days

Related Videos[edit]

West Bengal - Obtain Duplicate Registration Certificate

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  • If you lost you RC book first you must lodge a complaint in the local police station where you lost your RC book.
  • Owner of the vehicle can apply for duplicate Registration Certificate
  • An application for the issue of a duplicate Certificate of Registration shall be made in Form 26.
  • If vehicle is covered by Finance/ Hire Purchase/ Lease, then the signatures of the Financier must be obtained on Form 26 in duplicate. (To be made in duplicate if the vehicle is held under an agreement of Hire-Purchase/Hypothecation/Lease and in triplicate if the original Registering Authority is different, the duplicate copy and the triplicate copy with the endorsement of the Registering Authority to be returned to the Financier and Registering Authority simultaneously on the issue of Duplicate Certificate)
  • Pay the appropriate fee as specified in Rule 81 of the Central Motor Vehicle Rules 1989.
  • You need to submit the application form in form 26 along with the copy of complaint lodged regarding the loss of RC book and along with required documents to the Registering Authority (Regional Transport Officer (or) Motor Vehicle Inspector, Grade-I / II.) in whose jurisdiction the vehicle is.

Required Information[edit]

  • Full name of owner of vehicle
  • Date / Place of lost or theft of RC Book
  • Permanent Address
  • Temporary Address
  • Vehicle Registration Number
  • Full Vehicle Details

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Need for the Document[edit]

  • All the vehicles need to be registered as per the Motor Vehicle Act,1988. The vehicles are provided with unique registration number. Once the vehicle is registered, a certificate is issued to the owner. The registration certificate is used as a proof for authorized owner of the vehicle.
  • If the Registration certificate is lost, stolen, damaged or misplaced then one need to apply for a duplicate registration certificate for vehicle
  • After one registers his / her vehicle – He / She will receive a unique number to use it in number board.
  • When a bike owned by a individual sold to another person – the name transfer has to be made with the authorities concerned.

Information which might help[edit]

  • One who wishes to sell his or her vehicle should make sure that the proper name transfer in RC is carried out
  • FC (for clearance) is a process meant for reviewing the condition of the vehicle registered

Exhibiting the Registration No.

All letters of the Registration mark/ Number shall be in English and the figures shall be in Arabic numerals and the letters & figures shall be painted in reflecting colours and be shown :

  1. In case of transport vehicles other than those under the rent a cab scheme 1989 in black on white ground.
  2. In the case of motor vehicles temporarily registered in red on yellow ground.
  3. In the case of motor vehicles in the possession of dealer in white on a red ground.
  4. In other cases, in white on a black ground.
  5. In the case of transport vehicle under rent a cab scheme,1989, in yellow on a black ground.

The size of registration mark should not be less than :

  • For Motor Cycle or Scooters:
    • Height - 35
    • Thickness - 7
    • Space In MM - 5
  • For All Motor Vehicles:
    • Height - 65
    • Thickness - 10
    • Space In MM - 10

Other uses of the Document/Certificate[edit]

The registration certificate is used as a proof for the ownership of a vehicle. It can also be used for the transaction,renewal,re-registration of a particular vehicle.

External Links[edit]

Place some external links which might help

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More information which might help people.