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Vellore - Apply for Trade Certificate (Dealer Certificate)

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This procedure explains various ways to Apply for Trade Certificate (Dealer Certificate) in Vellore.

Apply In-Person

  1. To apply for vehicle trade certificate applicant has to approach the RTO office to which his area belongs to.
  2. Please follow our “Office Locations & Contacts” section of this page to get details of the RTO offices. Link for RTO contacts: RTO Office List
  3. An Application for the grant of a trade certificate shall be made in Form 16. Application form can be obtained in the following link Form 16
  4. Application should be made separately for individual class of vehicles: motor cycle, invalid carriage, light motor vehicle, medium passenger motor vehicle, medium goods vehicle, heavy passenger motor vehicle, heavy goods vehicle, any other motor vehicle of a specified description
  5. Make sure you have all the necessary documents to process the application
  6. The applicant should make sure they are eligible for applying for this procedure
  7. Application forms can also be obtained from the respective RTO offices
  8. Present the completed application forms in one of the counter and pay the appropriate fee where the officials would start processing your application.
  9. On receipt of an application in respect of a class of vehicle, the registering authority may issue certificate a trade registration mark if satisfied.
  10. It consists of registration mark referred to in notification and followed by two letters and a number containing not more than three digits for each vehicle, for example
    1. AB - Represent State Code.
    2. 12 - Registration District Code.
    3. TC1 - Trade certificate number for the vehicle.
  11. No applicant for trade certificate shall be refused by the registering authority unless the applicant is given an opportunity of being heard and reasons for such refusal are given in writing.


Required Documents[edit]

  • Form 16 (application for trade certificate) Link for application : Form 16
  • Dealership letter from manufacture or any other appointing letter.
  • The map of your workplace.
  • PAN number of the trade owner.
  • Any valid address proof (such as Voter ID etc. )
  • GST Number of your business/firm.
  • Documents of your workplace (documents of the place where you run your business or the Rent agreement if your run your business on rent)
  • Photographs of your work place.
  • Aadhaar Card.
  • All original and copy of original with self attestation as advised by respective authorities to be submitted as per requirement.
  • Apart from the above documents, authorities may ask to submit additional information or documents. Please provide them for processing.

Office Locations & Contacts[edit]

Transport Department
Ezhilagam, Chepauk, Chennai - 600 005.
Contacts: 044-28520682.
Fax: 28412244.

Tamil Nadu State - Transport Department Contacts: RTO Office List



A trader with applicable registration


  • RTO authorities may provide more information on fees


A trade certificate granted shall be in force for a period of twelve months from the date of issue or renewal. (shall be effective throughout India.)

Documents to Use[edit]

  • Form 16 (application for trade certificate) Link for application : Form 16

Sample Documents[edit]

Please attach sample completed documents that would help other people

Processing Time[edit]

Even though the process can be completed in one day, proper verification and grant of certificate may take one week time.

Related Videos[edit]

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external 
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "" Video ID is "Y0US7oR_t3M". 



Please provide instructions on obtaining the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information[edit]

A list which displays the kind of information which is required to complete the procedure.
1. Date of Birth.
2. City or County of Birth.

Need for the Document[edit]

  • Trade certificate is required by the bonafide dealer of a vehicle manufacturer.
  • This certificate is issued for different class of vehicles like M/C, LMV, GOODS CARRIER, THREE WHEELER, MOTOR/MAXI CAB.
  • This certificate is needed for an agency to use the vehicle for test-drive and demo purpose.

Information which might help[edit]

  • The trade certificate shall be carried on a motor vehicle in a weather-proof circular folder and trade registration mark shall be exhibited in a conspicuous place in the vehicle.
  • No holder of a trade certificate shall deliver a motor vehicle to a purchaser without registration, whether temporary or permanent.

Other uses of the Document/Certificate[edit]

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links[edit]

Place some external links which might help.


More information which might help people in Vellore can be listed here.