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Vellore - Apply for Certificate of Identification (COI)

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Procedure[edit]


This procedure explains various ways to Apply for Certificate of Identification (COI) in Vellore.

Apply In-Person:

  1. Applicants must visit the Passport Seva Kendra (PSK) of the region they are currently residing in to apply for the Certificate of Identification.
  2. Visit the following link to know about the locations of your nearest Passport Seva Kendra: Link
  3. Visit the PSK and collect the application form. You can also download the application form from the following link: Link
  4. Next, fill up the application form completely and submit a copy of all the required documents in the PSK.
  5. Show the original documents to the concerned authorities for verification.
  6. Now pay the application fees as instructed by the concerned authorities.
  7. Once all the above procedures are successfully completed, you will be given a receipt. Keep the receipt safe and wait till you receive any further information from the PSK.
  8. You will receive an SMS on your registered mobile number, once your application is processed and the certificate is printed and ready for dispatch.


Apply Online via PSK ( E-form submission)

  1. Download the E-form from the ‘Download E-form’ link on the homepage. You can also download the E-form from the following link: Link
  2. Fill up the form completely and click on the ‘Validate and Save’ button. Doing so will generate an XML file, which you will be required to upload in the portal later.
  3. Applicants must visit the official website of the Passport Seva Kendra to apply for the Certificate of Identification: Link Click on the ‘New User Registration’ link if you are a new user.
  4. Fill up all the details and click on the ‘Register’ button to register yourself as a user.
  5. Once you successfully registered yourself, click on the ‘Existing user login’ to log-in to your account.
  6. Click on the ‘Apply for Identity Certificate’ on the dashboard and then click on the ‘Click here to download the soft copy of the form’.
  7. Next, upload the already filled XML form, upload all the required documents and then click on the ‘upload’ button.
  8. After uploading the form, the payment portal will open. Make the payment to complete the registration process.
  9. You will need to take out the print out of the application form after submitting it. For the printout, click on the ‘Saved/Submitted Application’ tab on the dashboard and then on the ‘View/Print Submitted Form’. Once the application form opens up, click on the ‘Print’ button.
  10. You will receive a confirmation SMS on your registered mobile number once the payment is successful.
  11. After the authorities verify the submitted form and the documents, you will receive another SMS on your registered mobile number stating the date and time on which you need to visit the PSK.
  12. On receiving the SMS, visit PSK on the asked date and time with the original documents and the print out of the application form.
  13. On the day of reporting, the concerned authorities will verify all the original documents.
  14. Once all the above procedures are successfully completed, you will be given a receipt. Keep the receipt safe and wait till you receive any further information from the PSK.
  15. You will receive an SMS on your registered mobile number, once your application is processed and the certificate is printed and ready for dispatch.


Apply Online via PSK ( Online form submission)

  1. To apply for the Certificate of Identity, visit the official website of Passport Seva Kendra: Link
  2. Click on the ‘Register Now’ link on the home page if you are a new user.
  3. Fill up the details required and click on the ‘register’ button to register yourself as a user.
  4. Now, click on the ‘Existing User Login’ link on the homepage and log-in to your account to apply for the certificate.
  5. After logging in to your account, click on the ‘Apply for Identity Certificate’ link and then click on the ‘Click here to fill the application form online’.
  6. Fill up all the details in the form, upload a copy of all the required documents, and submit.
  7. Next, the payment gateway will open where you will need to make the payment.
  8. Once the payment is successful, you will receive a confirmation SMS on your registered mobile number.
  9. You will receive another SMS on the registered mobile number after the authorities verify the submitted form and the documents, stating the date and time on which you need to visit the PSK.
  10. On receiving the SMS, visit PSK on the asked date and time with the original documents.
  11. On the day of reporting, the concerned authorities will verify all the original documents.
  12. Once all the above procedures are successfully completed, you will be given a receipt. Keep the receipt safe and wait till you receive any further information from the PSK.
  13. You will receive an SMS on your registered mobile number, once your application is processed and the certificate is printed and ready for dispatch.

Note:

  1. Certificate of Identity is subject to clearance from the Ministry of External Affairs (Consular, Passport, and Visa (CPV) PV-III division), Government of India.
  2. Clearance by State Government (Department of Home Affairs/Police)/FRRO is also required for issuance of No Objection to Return to India (NORI) certificate to be stamped on the Identity Certificate.
  3. Application of Certificate of Identification through Passport Seva App, ‘mPassport Seva’ is currently unavailable.


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Required Documents[edit]

  • Certificate of Identification Application Form
  • Recommendation letter from the Bureau of His Holiness the Dalai Lama (HHDL), New Delhi in case the applicant is a Tibetan Refugee
  • Proof of Address in India
  • Proof of Date of Birth
  • Registration Certificate issued by Foreign Regional Registration Officer (FRRO)/ FRO to the parents in case the applicant is a minor.
  • Registration Certificate issued by FFRP / FRO to the applicant.
  • Colored passport size photograph with white background
  • Passport Office may demand additional documents relevant to your specific case if required.


Office Locations & Contacts[edit]

PSK, Chennai
Royala Towers No. 2 and 3,
IV Floor,
Old No. 785,
New No. 158,
Anna Salai,
Chennai,
Tamil Nadu-600002
Tel. No.: 91-44-28518848
Email id: [email protected]
Fax No. 91-44-28513637
Link:Link [Click on the ‘Contact Us’ tab and then select ‘Passport’ from the drop-down list and then select ‘Regional Passport Officer’ to get the location and contact details.]

  • For more contacts and Locations of PSK and POPSK visit the following link:: Link


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Eligibility[edit]

  • The applicant must be a Non-Indian Citizen.


Fees[edit]

  • The application fee for the Certificate of Identification is INR 1000


Validity[edit]

  • The validity of the Certificate of Identification is 10 years.


Documents to Use[edit]

  • Application Form for Offline submission: Link
  • Application Form for E-Form submission: Link


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Sample Documents[edit]

Please attach sample completed documents that would help other people.


Processing Time[edit]

  • Processing time for a certificate of Identification takes up to 1 month from the date of application.


Related Videos[edit]

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.



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Instructions[edit]

Few important instructions before applying for the Certificate of Identification:

  • Tibetan Refugees residing in India need to apply for the Certificate of Identification only through the Regional Passport Office, New Delhi.
  • The Certificate of Identification will be granted to the Tibetan Refugees on the recommendation of the Bureau of His Holiness the Dalai Lama (HHDL), New Delhi.
  • Other stateless people residing in India need to apply at the passport office of the region within whose jurisdiction they are currently residing.


Required Information[edit]

  • Name and Address of the applicant
  • Place of birth
  • Date of Birth
  • Height
  • Color of Eye
  • Color of Hair
  • Visible distinguishing mark
  • Marital Status
  • Place/Country of Origin
  • Registration certificate Number
  • Aadhaar Card Number
  • Employment Type
  • Educational Qualification
  • Father’s given name
  • Mother’s given name
  • Spouse’s given name
  • Period of stay in India
  • Parent’s identity card if the applicant is a minor


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Need for the Document[edit]

  • Certificate of Identity is issued by the Ministry of External Affairs (Consular, Passport, and Visa (CPV) PV-III division) to any stateless people residing in India including the Tibetan refugees on the recommendation of the Bureau of His Holiness the Dalai Lama (HHDL), New Delhi.
  • The certificate is issued by the government of India to non-citizens of the Republic of India for foreign travel.


Information which might help[edit]

  • The certificate is mostly issued to Tibetan refugees, along with other stateless people. Sweden is no longer accepting the Indian Identity Certificate as a travel document.
  • The Certificate of Identification is yellow in color with letters printed in golden.
  • The Emblem of India is printed in the center of the front page.
  • The standard book contains 36 pages.
  • The following is written on the certificate, “This certificate is issued for the sole purpose of providing the holder with identity papers in lieu of a national passport. It is without prejudice to and in no way affects the national status of the holder. If the holder obtains any other travel document, this certificate ceases to be valid and must be surrendered to the nearest Indian passport issuing authority This certificate is valid for travel to all countries.”


Other uses of the Document/Certificate[edit]

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.


External Links[edit]

  • Passport Seva Kendra:Link
  • State-wise list of Passport Seva Kendra (PSKs) and Passport offices:Link
  • Ministry of External Affairs: Link



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Others[edit]


More information which might help to make this process in Vellore can be obtained below.

More information which might help people.