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Uganda - Register a Youth Group

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Procedure[edit]


HOW TO APPLY

Procedure for Registering a Youth Group:
Step 1: Organize yourselves in a group of at least 10 members with more than 70% being on the 18-35 age bracket. (More than 70% must be Youth)
Step 2: Draft the group’s constitution

  • A constitution is the group’s guide. Once this has been drafted and approved, every member should get a copy which they sign and commit to the terms and conditions.
  • The constitution identifies the group’s mission, goals, and objectives.

Step 3: Hold meeting to Elect groups officials and to seeking registration

  • The three most important slots to be filled are the Chairman, Secretary and Treasurer.
  • It’s important to have these positions occupied for accountability and organization purposes of the group.
  • Roles under these titles should also be defined, written down, and put in a document (preferably the constitution) so that every official understands and agrees to their scope of their work.
  • It is important that the office of the secretary must know how to read and write.
  • The minutes of the meeting seeking registration and showing elected officials are to be attached to the application forms.

Step 4: Registrations with the Ministry of state youth and children affairs

  • Visit the nearest Resident District Commissioners Office, Youth and Gender Affairs Offices make the application with the youth officer.
  • You will be given a Self Help Group Registration Form to fill.
  • Fill the Registration Form and attach the following REQUIREMENTS:
i. The group’s constitution
ii. Minutes of the meeting seeking registration and showing elected officials
iii. List of All members duly signed with Name/Position/ID No. and Signatures.
iv. Copies of National Identity Cards of all group members

Step 5: Payment of applicable fees

  • Pay the Approved Registration fee and lodge the Application at the office of the District youth officer

Step 6: Obtain the certificate

  • It takes 2 weeks for the Registration to be approved and a Certificate of Registration is issued by the District Youth Officer
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Required Documents[edit]

  • National Identity Cards Group Constitution.
  • Group constitution draft.
  • Names of the intending members with their signatures.
  • Receipt of payment for registration form,
  • Letter of referees from the local Authorities.
  • Proposed Name of the Youth Group.


Office Locations & Contacts[edit]

The Department of Youth and Child Affairs
Ministry of Gender, Labour and Social Development
Simbamanyo House, Plot 2
Lumumba Avenue
Kampala, Uganda
Telephone: 256-413-478-545
Fax: 256-41-256-374
E-mail: ps@mglsd.go.ug
Website: Ministry of labour

Ministry of state youth and children affairs
P.O. Box 7136, Kampala, Uganda.
Switchboard: 041-4 347854, 041-4 347855;
Permanent Secretary: 041-4 343572;
Fax: 041 256374;
E-Mail: ps@mglsd.go.ug;
Website: [http//www.mglsd.go.ug Youth progaamme]



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Eligibility[edit]

  • A group of 10 members with 70% of them aged between 18 and 35 (youths) are regarded as youth in Uganda.



Fees[edit]

  • Registration fee = 20,000/-
  • Membership cards going for about 2000/= each. 



Validity[edit]

  • Valid Forever



Documents to Use[edit]

Project Funds



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Sample Documents[edit]

Please attach sample completed documents that would help other people.



Processing Time[edit]

Within 2 weeks

Related Videos[edit]

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	



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Instructions[edit]

  • The Youth Group must be situated within the boundaries of County catchment area.
  • The Youth Group must have youth work agenda to support the community as its primary focus.
  • The Youth Group must be a voluntary one and all participation must be of a voluntary nature.
  • The Youth Group must have at least 10 members.
  • The majority of which must be between the ages of 18-35.
  • The Youth Group must provide a range of programmes of are creational and educational nature on a regular basis.
  • The Youth Group should have at least two voluntary adult youth leaders working with a maximum of ten members and a minimum ratio of at least 1 to 10 with additional numbers of young people.
  • The Youth Group should have a voluntary management committee.
  • The Youth Group must have a bank account in their own name.
  • Records such as income and expenditure, accounts, petty cash,minutes, correspondence and a register of members must be kept.
  • The records must be available to County on request
  • The Youth Group must have Child Protection Procedures.
  • The Youth Group should have a safety statement(where the group owns the offices).
  • At all times the Youth Work Group must carry out its activities in a safe and responsible manner.
  • The Youth Work Group must agree to the district regulations.

Required Information[edit]

  • Name of the Group
  • Names of Members
  • Proof of Identity for each member
  • Mission and objectives of the Group



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Need for the Document[edit]

  • The registration gives the group formal recognition and listed by in the government records.
  • This allows the group to legally carry out its activities in Uganda.



Information which might help[edit]

  • Since independence, Uganda has lacked an explicit, coherent, and comprehensive National Youth Policy (NYP) to guide and ensure sustainable youth development. Youth planning has been organization-based and reactive to prevailing circumstances. Government established a section of Youth within the Ministry of gender labour and social development.
  • The Department of Children and Youth Affairs was established on 2nd June 2011. The Act gives all Youth of Uganda a chance to be nurtured, protected, educated, equipped with skills and economically, politically and socially empowered in order for them to gain full employment and actively participating in the development of the country. The Government decided to create this dedicated Department and, in doing so, to consolidate a range of functions previously discharged by various Government Ministers. The Minister for Children and Youth Affairs sits at the Cabinet table.



Other uses of the Document/Certificate[edit]

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.



External Links[edit]

Youth and children affairs
Uganda youth group
Labour issues
Youth opportunities program



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Others[edit]

More information which might help people.

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