Uganda - Deregistration of a Community Based Organization (CBO)

Advertisement

Procedure

• To deregister a community based organization (CBO) one has to make an application with the District Non-Governmental Monitoring Committee in the district.
• The application for deregistration shall be done on Form M which is provided at the District Non-Governmental Monitoring Committee Offices.
• The following documents are required to accompany the application for deregistration of a Community Based Organization, -
  1. a copy of the constitution of the Community Based Organization to be deregistered;
  2. a recommendation from the Sub county Non-Governmental Organizations Monitoring Committee indicating that the CBO has been in operation in the sub county;
  3. a work plan and budget or strategic plan for the Community Based Organization showing activities in the community while in operation; and
  4. Proof of the certificate of registration of a Community Based Organization during the period of operation in the sub-county or district.
• After arranging the above document follow the first step before visiting Nongovernmental monitoring committee at the District.
  
  

Step 1 :

• Hold a meeting seeking deregistration of the CBO members.
• Prepare the minutes of the meeting seeking deregistration of the CBO , this should be endorsed by at least 2/3 of the members.
  

Step 2 :

• Visit the Sub-county’s Nongovernmental monitoring committee offices, Sub-county’s Public Service , in your respective sub-county to make a formal written application with the respective officer.The officer will recommend you to the district for further process.
• Pick Application for deregistration from the Non-governmental monitoring committee at the District.
  • Here you will be given the DEREGISTRATION FORM FOR A COMMUNITY BASED ORGANIZATION to fill and submit.
• Fill the Registration Form and attach the following Requirements:
  • Official letter from the CBO.
  • Original certificate.
  • Minutes from CBO with reasons of deregistration signed not less than two thirds of the members.
  • List of Members names, ID Nos and Signature.
  • Recommendation letter from Sub-county’s Nongovernmental monitoring committee officer.

Step 3:

• Obtain the Acknowledgment of Deregistration
• It takes one day to be deregistered. If approved, an acknowledgment of deregistration is issued by the Nongovernmental monitoring committee at the District.
• Where the DNMC refuses to deregister a CBO, it shall give reasons for the refusal in writing and notify the organization of its decision within 30 days in Form M.

Advertisement

Required Documents

• Official letter from the CBO where applicable.
• Returns of original certificate to registration authority.
• Minutes from CBO with reasons of deregistration signed not less than two thirds of the members.
• List of Members names, ID Nos and Signature.
• Copy of audit report of the previous year.
• Minutes of general assembly or governing body;

Office Locations & Contacts

The National Bureau for Non Governmental Organizations - Head Office,
3rd Floor, Kingdom Kampala,
Plot No. 31A-35A, 37A-39A Nile Avenue,
Kampala - Uganda
P.O. Box 24216,
Kampala - Uganda
Telephone: +256-313-287-300
Email: [email protected]
Website: Link

Uganda Registration Services Bureau - Head Office,
Uganda Business Facilitation Centre
Plot 1 Baskerville Avenue,
Kololo,
Kampala
Toll Free: 0800 100 006
Call Center: +256 417 338 100
Phone: +256 414 233 219 / 0417338000
Fax: +256 414 250 712
Email: [email protected] (General Correspondences)
Email: [email protected] (For Enquiries)
Website:Link

Eligibility

Registered CBO with a valid certificate of registration and wants to stop its operations.

Fees

The application is free of charge

Validity

The deregistration is valid forever

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

FORM M
regulation 16 (4)
THE REPUBLIC OF UGANDA

THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016

NOTIFICATION OF REFUSAL TO REGISTER A COMMUNITY BASED ORGANISATION

TAKE NOTICE that the application number ............................ dated this..........of..........20.......of.........................................................
..................................................................(state full name and address of the Community Based Organisation) for registration with the District Non-Governmental Organisations Monitoring Committee, has been.
refused on the following grounds................................
.................................................................

Dated this ....................day of .....................20......
Executive Director,
District Non-Governmental Organisations Monitoring Committee

Processing Time

1 working day if everything is in order.

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information

1. Certificate of registration number
2. Name of the Group
3. Names of Members
4. Proof of Identity for each member
5. Mission and objectives of the Group
6. Reason for deregistration

Need for the Document

• The de- registration officially removes the CBO from formal recognition and listing in the government records.
• A CBO needs to be registered for it to carry out its operations in Uganda. After registration, the CBO is given an operating permit, which allows them to operate in Uganda.
• When one ceases to make non-taxable supplies.
• The de-registration of a CBO may occur when one changes the nature of a community based organization to a taxable nature of business or through legal re-categorisation of supplies, from exempt to taxable.
• It can also be through winding up of business.
• The CBO organization voluntarily applies for deregistration or if it is wound up.
• Decline to submit turnover reports to NGO bureau.

Information which might help

• A CBO should be de-registered in the Sub-county it resides .The de-registration offices are located in all sub-counties in the country around the country.
• From the definition of a CBO, it is clear the organization is expected to work beyond one sub county and where it is necessary for a CBO to work beyond a sub county, it should apply for extension of area of coverage.
• A CBO does not have legal personality and does not require an elaborate process of dissolution. A CBO can be dissolved in accordance with its constitution or governing documents.

Other uses of the Document/Certificate

• Legally de-registering of the CBO gives the CBO legal protection from future obligations in its name.
• Where the District Non-Governmental Monitoring Committee refuses to deregister a Community Based Organization, the District Non-Governmental Monitoring Committee shall give reasons for the refusal and notify the Community Based Organization of its decision within 30 days.
  • The notification shall be in Form C.
  • The District Non-Governmental monitoring committee may refuse to deregister a CBO, where the persons applying for deregistration of the organization gave false or misleading information.
• The proposed name of the CBO is the similar to that of an existing NGO or any entity operating within the same district; or
• The proposed name of the CBO is confusing or undesirable.

External Links

• Ministry of internal Affairs
• External Link
• External Link
• External Link

Others

More information which might help people.