Uganda - Apply for Vehicle Certificate of Fitness (CoF)

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Procedure

Apply In-Person

1. Visit or call the ministry of works and transport office, and request for assistance on how to apply for a vehicle certificate of fitness
2. You will be informed where you should go and book an appointment, the authorised person {CoF inspector} shall fix a date on which the motor vehicle shall be delivered for inspection.
3. On the schedule date ,the applicant is supposed to bring the vehicle to the inspection site on which the vehicle will be inspected by the CoF inspector
4. Upon completion of an inspection or a re-inspection of a motor vehicle, the authorised person shall issue a vehicle inspection report in respect of the inspection and shall give a copy to the owner in form 1.
5. Where a motor vehicle fails the inspection or re-inspection, the authorised person shall issue a Refusal of Certificate of Fitness to the owner of the motor vehicle in form 2
6. If your vehicle passes the CoF inspection, the inspector will apply the CoF sticker label on the inside of your front windscreen, on the driver’s side. The number on the Centre of the label shows the month your certificate expires. This is on the front of the label – the actual date your certificate expires is written on the back of the label
   

Note:

• If the applicant is unable to keep the appointment he/she should notify the authorized person at least 24 hours to the appointment
  

Appeal on refusal of Certificate of Fitness

1. A person aggrieved by the refusal of the authorised person to grant a Certificate of Fitness may appeal to the Minister for a re-inspection.
2. The appeal shall be lodged to the ministry of transport under the office of the Chief Licensing Officer within fourteen days from the date of the notification of the refusal.

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Required Documents

1. Inspection report.
2. Motor third party insurance.
3. Motor Vehicle Registration book.
4. Owner Valid National identity card or passport
5. a copy of the operation licence in the case of a public service vehicle, a private omnibus or a goods vehicle
6. a copy of the certificate of incorporation or registration in the case of a motor vehicle belonging to a company or other registered entity
7. a letter of authorisation from the accounting officer, in case of a motor vehicle owned by the Government
8. bank slip (inspection fees)

Office Locations & Contacts

Transport Licensing Board - Head Office,
Ministry of Works and Transport
Physical address: Plot 57-59, Jinja Road
Kampala, Uganda
P.O. Box 7174,
Kampala, Uganda
Tel: +256 414 320 101 br> Email:[email protected]
Website: Link

Eligibility

• All person with a motor vehicle in Uganda

Fees

• Licence fee is 30,000 ugx
• Renewal of the licences is 30,000 ugx

Validity

• Certificate of Fitness is valid for twelve months from the date of issue.
• Certificate of Fitness issued in respect of public service vehicles and goods vehicles of a gross vehicle tonnage above 3500kg shall be valid for six months from the date of issue.

Documents to Use

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Sample Documents

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Processing Time

 Please explain processing time taken in obtaining the document/certificate.

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• What a CoF inspection covers
• Approved testing station inspectors check the aspects set out by the Official Motor Vehicle Inspection Manual issued by the Minister of transport

1. Tyre condition
2. structural condition (rust is not allowed in certain areas)
3. towing connection condition and certification
4. load restraints such as load anchorages, log bolsters or curtain systems for condition and applicable certification
5. certificate of loading (display and validity)
6. transport service licence number (if required)
7. lights (are all bulbs working? do
8. Glazing (is your windscreen safe?)
9. windscreen washers and wipers
10. Doors (do they open and close safely?)
11. safety belts (must not be faded or damaged, and buckles must work properly)
12. airbags (if fitted)
13. speedometer (must be working)
14. steering and suspension (must be safe and secure)
15. exhaust (there must be no leaks and the exhaust must not be smoky or louder than the original exhaust system)
16. Fuel system (there must be no leaks)
17. Engine condition

Required Information

1. Full name of the applicant
2. Nationality of the applicant
3. Vehicle registration number
4. Residential address of the applicant
5. Model/make of the vehicle
6. Mode of use of the vehicle

Need for the Document

• A certificate of fitness (COF) is a document that certifies an individual or organization as being fit or competent to engage in a particular work activity or industrial project. They are issued by government agencies or through government-recognized third parties.

Information which might help

• A certificate of fitness (CoF) is a regular check to ensure that your vehicle meets required safety standards. Vehicles requiring this certification are:

1. heavy vehicles – trucks, larger trailers, motor homes
2. all passenger service vehicles – taxis, shuttles and buses
3. rental vehicles, institutional vehicles

• It’s your job to keep your vehicle up to CoF condition at all times
  
  

Note:
It’s illegal to drive a vehicle.

1. if it doesn't meet CoF requirements
2. If it doesn't display a current CoF label.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Infomation on road safety

Others

More information which might help people.