Uganda - Apply for Milk Cooling Plant License

Advertisement

Procedure

For New Projects

1. Before construction of the milk cooling plant and layout of equipment commences, ensure that you have obtained all necessary legal approvals are obtained. These approvals include:
   • Approval from National Environmental Management Authority (NEMA)
   • Survey Plan from survey Uganda
   • Architectural plans
   • Structural plans
   • Ownership documents
   • Building permit
   • Project registration with the Uganda Registration Service Bureau. (URSB)
   • Assurance letter from Dairy Development Authority.
2. Submit copies of the necessary approval documents to the Dairy Development Authority Board to get an Assurance Letter. An Assurance Letter is issued on APPLICATION to DDA in order to provide a framework for license issuance upon completion of project
   • Seek regular advisory services from DDA’s Compliance Officers as construction and equipment layout goes on
3. On completion of construction of the milk cooling facility, contact the nearest DDA office for a preliminary inspection of plant.
   • Where areas of non-compliances are identified from the inspections, improvements should be undertaken to the construction so that everything is up to par.
4. If everything is in order, you can move on to the next step and make your application for a milk cooling plant license through the Dairy Development Authority Licensing Board.
   • Visit the Dairy Development Authority Licensing Board to make your application for the premises inspection and pay the requisite application fees
   • If you are not registered, fill in the required information which include
     • Business details
     • Applicant details; to register.
     • After registration, make a payment for application for inspection. The application fees is Ugsh.20,000.
5. This will be followed by an inspection of the premises to ensure that it complies with the laid out hygienic and operational requirements of the Dairy Development Authority and if successful, you are required to pay the requisite license fees. This you can do by visiting the Bank pay through the counter. The license fees is Ugsh 100,000.
6. Once payment is made the milk cooling plant license will be processed within fourteen days.
7. The license has a validity period of one year and you can start operations immediately.
8. Pay monthly dues and levy as and where applicable. Other conditions of issuance of the license should be observed (Non-compliance can lead to suspension of permit)
   
   

For Existing Projects

• For operational milk cooling plants, the following steps should be followed:
  • Contact the nearest DDA office for preliminary inspection of premises. This should be undertaken at least two months before expiry of current license. (Where areas of non-compliances are identified, improvements should be undertaken)
  • Apply for licensing and pay the requisite application fees
  • This is followed by an inspection of premise. If successful, the client pays the requisite license fees
  • The license is then processed within14 days and issued for a period of one year.
  • Continue with operations and pay monthly dues and levy as and where applicable. Other conditions of issuance of the license should be observed (Non-compliance can lead to suspension of permit)

Advertisement

Required Documents

1. Medically certificate for milk handling personnel
2. Pin Certificate
3. Copy of ID card/ Passport
4. Business registration certificate
5. Proof of pasteurization
6. Approval from National Environmental Management Authority (NEMA)
7. Survey Plan from survey Uganda
8. Architectural plans
9. Structural plans
10. Ownership documents
11. Building permit
12. Project Registration with the Uganda Registration service Bureau.
13. An Assurance Letter from Dairy Development Authority

Office Locations & Contacts

Dairy Development Authority
Plot 1 Kafu Road Nakasero, Kampala Uganda
P. O. Box 34006 Kampala,Uganda
Tel: (256) 414-343901/3
Fax: (256) 414-250270.
Email: E-mail to: [email protected]
Website:Dairy Development Autority

Dairy Development Authority
Northern Uganda Regional Office.
Gulu
Plot 4,Awach Rd ,Gulu Municipality.
Email: E-mail to: [email protected]
Website:Dairy Development Autority

Dairy Development Authority
South western Regional Office.
Mbarara
Plot 3 High Street, Mbarara
P. O. Box 1398, Mbarara
Tel: +256 485-421017.
Email: E-mail to: [email protected]
Website:Dairy Development Autority

Dairy Development Authority
North |Eastern regional Office
Soroti
Plot 5-9, Old Mbale Road.Soroti, Uganda
Email: E-mail to: [email protected]
Website:Dairy Development Autority

Border Post Offices
Dairy Development Authority
Busia Busia Customs Area MAAIF Building.
Email: E-mail to: [email protected]
Website:Dairy Development Autority

Dairy Development Authority Malaba
Malaba Customs Area MAAIF Building
Email: E-mail to: [email protected]
Website:Dairy Development Autority

Dairy Development Authority
Entebbe
Entebbe Dairy Training School
Plot 121 M, Kigungu Road
P.O.Box 257 Entebbe
Tel: +256414662217
Website:Dairy Development Autority

Entebbe International Airport
Customs Business Centre(CBC)
Email: E-mail to: [email protected]
Website:Dairy Development Autority

National Dairy Laboratory
Dairy House,
UMA Show Grounds<br Lugogo - Kampala
Tel: +256 414696145
Email: E-mail to: [email protected]
Website:Dairy Development Autority

Eligibility

1. A milk processing license is issued to milk cooling facilities handling above/ below 5,000 litres of raw milk per day
2. The milk cooling facility should comply with the laid out hygienic and operational requirements. This include compliance in the following areas among others;
   • Premises: should be properly located, designed, ventilated, lighted and protected from contamination
   • Equipment – Equipment, piping, accessories and other contact surfaces coming into contact with milk and milk products should be easy to clean and sanitize, corrosion resistant and made from food grade material
   • Personnel: Milk handling personnel should be clean and well-groomed, properly attired and medically certified
   • Record keeping: Quality records should be maintain and updated
   • Waste management: Effluent and other solid wastes should be managed in accordance with regulations
   • Utilities: Adequate supply of potable water and other essential utilities depending on type of operation
   • Management: Premises should be managed by a qualified supervisor or manager
   • Operations: Recommended processing schedules should be followed e.g. cooling temperatures and time controls.
   • Rodent and vermin control: Premises should be protected against invasion by flies, rodents, birds and other vermin.

Fees

• Annual license fees Ugsh 100,000
• Application fees Ugsh 20,000

Validity

• The validity period is one year.
• However non-compliance can lead to suspension of permit

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

The processing time is 14 days

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Ensure necessary legal approvals are obtained before construction of the cooling plant or layout of equipment commences.
• An Assurance Letter is obtained from DDA. This is issued upon submission of copies of the design of the proposed plant and the necessary approvals (NEMA, County Government etc.)
• Seek regular advisory services from DDA’s Compliance Officers as construction and equipment layout goes on
• On completion, contact the nearest DDA office for a preliminary inspection of plant (Where areas of non-compliances are identified, improvements should be undertaken)
• Apply for licensing and pay the requisite application fees
• Inspection of premised is conducted. If successful, the client pays the requisite license fees
• License is processed and issued for a period of one year
• Start operations and pay monthly dues and levy as and where applicable. Other conditions of issuance of the license should be observed (Non-compliance can lead to suspension of permit)

Required Information

• Name of applicant (individual or firm)
• Physical and postal address of applicant.
• Telephone number
• Nature of dairy produce
• Quantity sold per day
• Nature of sale (retail/ whole sale)
• Area of operation
• Period of operation
• Full name of business
• Physical and postal address of business

Need for the Document

• Licensing of milk processing is an important activity in regulation of the dairy industry. It facilitates regular inspection of such premises to ensure compliance to milk quality and safety requirements.
• In Uganda no person is allowed to carry out milk processing without a valid milk processing license.

Information which might help

• Milk dealers are required to obtain relevant licenses and permits from Dairy Development Authority.
• Premises dealing with milk and milk products are first inspected to establish compliance to milk quality and safety requirements prior to licensing.
• Routine inspections are subsequently conducted to monitor continued compliance.
• Non compliance may lead to suspension of license.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• External Link 1
  
• External Link 2
  
• External Link 3
  

Others

• The Authority may refuse to issue a new license or may suspend or cancel an existing license if the Authority is satisfied that:

1. the producers standards of performance are unsatisfactory;
2. the conditions of a license have not been fulfilled;
3. the applicant or licensee has failed to remit, within the prescribed period, any cess due by the applicant or licensee to the Authority.