South Africa - Apply for Replacement Certificate (Change of Status)

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Procedure

Apply In-Person:

1. To Apply for Replacement Certificate (Change of Status), the applicant must go to the Department of Basic Education or to the nearest district office Contact Link
2. The application form must be obtained from the authorities in the DBE office, or else it should be downloaded from the website Application Form Link
3. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
4. The application form must be filled with the necessary details.
5. The application form along with the required documents must be submitted to the Department of Education, Examinations & Assessment department officials.
6. After verifying the details, the required status changes will be made and the senior certificate will be replaced with a new certificate and then it will be issued to the applicant.
7. The re-issue of the senior certificate application fee is R 130.00.
8. The processing time to issue the replacement certificate will take a minimum of 3 months duration from the date of submitting the application.
   

Note: In case of emergencies, the applicant can apply for Confirmation Letter while waiting for the Replacement Certificate Confirmation Letter link

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Required Documents

• Application Form Link
• An affidavit (police station) specifying what happened to the original.
• The results from all previous exam sittings.
• A certified identity copies.
• Proof of payment. (Receipt, postal order etc.)
  

Office Locations & Contacts

DEPARTMENT OF BASIC EDUCATION (DBE)
Postal Address - Private Bag X895, Pretoria, 0001.
Physical Address - Sol Plaatje House, 222 Struben Street, Pretoria.
Tel No: 012 357 3000 / 0800 202 933
Fax No: 012 323 0601/6260
Address & Contact Link
Location Link

Eligibility

Any individuals who want to replace the senior certificate with the status change are eligible to apply for the replacement certificate to the DBE officials.

Fees

The application fee for replacement certificate is R 130.00.

Validity

The replaced certificate issued to the applicant is valid forever.

Documents to Use

• Application Form Link
• Confirmation Letter link
  

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

The processing time to issue the replacement certificate will take a minimum of 3 months duration from the date of submitting the application.

Related Videos

Videos explaining the procedure or to fill the applications.
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Instructions

Please provide other instructions related to the certificate/documents.
e.g., The state office holds birth records since January 1908.

Required Information

• Sur Name of the applicant
• Maiden Name
• Full Name
• Address
• Postal Code
• Date of Birth
• Identity Number
• Examination Number
• Part time/ Full time
• Year in which this examination is passed (Nov/March, May-June)
• School/Centre
• Cell Phone Number
• Telephone Number
• State here fully what happened to the original Senior Certificate and for what reason a replacement is required
• Please indicate all subjects passed and symbols attained
• Signature of the applicant
• Date
  

Need for the Document

• If the applicant wants to replace the senior certificate with the status change in the Senior certificate, the required changes must be made by applying to the DBE officials.
• Therefore, the senior certificate will be replaced with a new certificate.
• The new replaced certificate will be used for future references.
  

Information which might help

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Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g., Birth Certificate can be used as proof of identity.

External Links

External Link

Others

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