Maharashtra - Apply or Renew License for X-ray Clinic

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Procedure

All diagnostic x-ray equipment user Institutes are required to use eLORA for obtaining operating Licence from AERB.

Apply Online:

1. Prior to applying for Licence, the applicant must first “Register the Institute” and follow the steps mentioned under ‘‘Prerequisites’’.

Register the Institute

1. The applicant must visit the official Atomic Energy Regulatory Board (AERB) website [www.aerb.gov.in Link]
2. Click on the button “eLORA”, which is available on website home page.
3. Click on “Register Institute” to open application form for Institute Registration.
4. Fill the application form as per the guidelines provided here (Pages 4 and 5) AND Link
5. Upload a soft copy of the documents listed in the “Required Documents” section of this page.
6. Enter the Captcha and submit the application form.
7. The applicant will get acknowledgement message upon successful submission of application form.
8. The applicant will also receive an acknowledge mail with the copy of the application form (.pdf file) to their email id provided in the application form.

Prerequisites

1. After acceptance of the application form, the applicant will receive USERNAME and PASSWORD of their eLORA account through email.
2. Visit the eLORA home page and login to the system Link
3. Please “Declare Employees”, “Obtain RSO Approval”, “Declare Instrument”, “Prepare Layout”, and carryout “Quality Assurance” by following the guidelines provided on Pages 6 to 13 of this PDF file Link
4. Also, “Declare Your X-ray Equipments” and “Record Licence Detail” by following the guidelines on pages 13 and 14 of the above PDF file.

Fill Application Form for Licence

1. The application form for license is available in menu. Click on “Licence for Operation of Existing Equipments” to open the form.
2. The form will have the “Employee Detail” and “Safety Tools Detail” pre-filled based on the information provided during the “Prerequisites” step.
3. Go to the “General Detail” tab.
4. In the field “Application for”, select “Licence for Operation” for first time application.
5. Then click on “Equipment Id”, it will show list of equipments already declared by the applicant. Select the Equipment which requires Licensing.
6. Provide “Serial Number of Equipment” if available.
7. In case of approved RSO (RSO approval received on paper), select “Yes” and provide required detail and upload scan copy of RSO approval letter. If not, then select “No” and select one of the employee in the field as “Name of the person designated as RSO for this equipment” (Note: This will not be applicable for CT and Interventional Radiology equipment).
8. After selection of equipment, two more tabs will be displayed (viz. “Layout Detail” and “QA Test Report”)
9. If installation layout of the equipment is as per AERB model layout, then select “Yes”. If not, select “No”.
10. Provide the detail as per your room layout plan and upload a copy of room layout plan in case of CT and Interventional Radiology.
11. Get radiation survey done from supplier of equipment or authorized agencies as per prescribed format and provide the details in the application form (as applicable).
12. Refer QA test report of x-ray equipment and provide required test results. Attach the copy of QA test report in the prescribed format (applicable for CT and Interventional Radiology equipment).
13. Read and select the “Terms and Conditions” and click on the “Submit” button.
14. After successful submission the applicant will receive the acknowledgement in their inbox and registered email id.
15. Repeat the same procedure for your other equipments.

Renewal of license

1. Visit the eLORA home page and login to the system.
2. The application form for license renewal is available in main menu.
3. Please select “Renewal of Licence for Operation” for submission of form for renewal of existing Licence.
4. Follow the steps mentioned under “Fill Application Form for Licence”

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Required Documents

• Proof of Identity and Date of Birth
• Proof of Employer ship
• Example:
  • Appointment Letter,
  • Board Resolution,
  • Any Govt./PUC document substantiating proprietorship
  • Partnership deed (notarised) or
  • Proprietor’s self-declaration on institute letter head affixed with institute seal (only for Diagnostic Radiology Institutes)
• PAN of Institute
• TAN of Institute
• Aadhaar Card of Employer
• Proof of Registration with State/Central/Local Government Authority
• Police Verification Certificate in case of Industrial Radiography facility: In case of Industrial Radiography Institute registration, please upload the copy of “Police Verification Certificate (PVC)” of the nominated employer. However, for State government institutes/Central Government institutes/ PSUs, PVC is not required.

Office Locations & Contacts

Atomic Energy Regulatory Board
Niyamak Bhavan
Anushaktinagar,
Mumbai – 400 094
Email: [email protected]
Phone number: +91-22-25990100, +91-22-25583230
Contact Link OR Link
Website Link

Eligibility

• The applicant organization must fulfil the responsibilities prescribed in the “Atomic Energy (Radiation Protection) Rules” safety code to be qualified for obtaining the licence. Please click here to view the code.

Fees

No license fee /processing fee is required.

Validity

The Expiry date will be mentioned on the AERB licence.

Documents to Use

Application Form and Check List Link

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• Licence for Operation typically takes 60 days.
• Renewal of Licence for Operation takes 30 days.
• Please click on the following link to view the processing time taken at various stages of the licencing process Link.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&>
from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Licence form has to be submitted within 6 months from the date of acceptance of installation report. In case Licence form is not submitted within 6 month, the applicant has to submit a fresh QA report before applying for Licence.
• The Licence accorded by the Competent Authority must be renewed before its expiry.

Required Information

• Name of the Hospital/Institution
• City
• State
• Place
• Signature
• Date
• Name of the Applicant
• Name and address of the institution
• Name, Designation of the Head of the institution
• Name and designation of the applicant
• Name and designation of the Radiological Safety Officer
• Address of installation of the X-ray equipment
• Particulars of the proposed facility
• Staff details
• Details of approval /renewal of radiological safety officer (if applicable)
• Seal of the company

Need for the Document

It is mandatory for all users/owners of medical diagnostic x-ray equipments to obtain Licence/Registration from AERB for Operation of the equipment as per Atomic Energy (Radiation Protection) Rules 2004.

Information which might help

• The licensing/consenting process involves safety review and assessment to check the compliance to the regulatory requirements and consequent to the satisfactory compliance, stage wise issuance of consents for stages namely, Siting, Construction, Commissioning, Operation and De-Commissioning.
• Licensing/Consenting process follows a graded approach based on hazards associated with a facility or activity. This approach ensures sufficient level of review at different review areas for various facilities as per the hazards associated with facilities or activities.
• Please click on the following link for more useful information Link

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Please click on the following link to view guidelines Link

Others

More information which might help people.