Lakshadweep - Apply for Vapour Heat Treatment Facility

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Procedure

Apply In-Person:

1. An application for certification of “Vapour Heat Treatment – VHT” facility shall be made to the “Plant Protection Adviser – PPA”.
2. Contact link
3. The applicants shall also visit their respective Plant Quarantine Stations of Directorate of Plant Protection Quarantine and Storage as appropriate to get the advice.
4. Contact link AND link2 please look for the respective State in both the links. Also, please find the contact details of Plant Protection officer for the respective state from the following link and contact them for additional information link
5. Go to the respective office.
6. Meet the designated technical staff at the registration counter. The applicant shall get the advice from the authority to be followed to apply for this certificate.
7. Collect the application form or write on a plain A4 sheet as advised.
8. Application form can be downloaded using the following link please refer to the page number 13.
9. Please complete the application form. Attach the required documents as per the “Required Documents” section of this page along with the compliance agreement and submit it to the designated receiving authority in person.
10. Application can be sent through mail (post) too. Please refer the “Office Locations & Contacts” section of this page for postal address.
11. The application should be accompanied by a payment of Rs. 2000/- made through public Portal NTRP link and payment receipt thus generated must be attached. Please refer to the “Fees” section of this page for more details.
12. The application should be accompanied by the plans and specifications showing dimensions, air circulation, and other specifications of the heating and temperature recording systems.
13. The applications received will be registered. A unique identification number will be assigned.
14. Please keep the identification number safe for the future reference.
15. ”SMS” triggered update on application status will be sent to the applicant’s mobile. So, keep track of the notification from the department.
16. The application will be scrutinized by the department to ensure that the application is complete and correct. The application with deficiencies will be communicated to the applicant. If the application is found complete in all respects, PPA may order inspection of the facility by an expert team.
17. Meanwhile, the owner of the facility shall perform tests to fix the tentative temperature set point for the VHT chamber.
18. The expert team will conduct preliminary performance tests, to verify that all equipments are in good working order and also check for the minimum requirements for approval of certification of the facility.
19. At the end of preliminary performance test, the expert team will forward the preliminary trials data along with comments to PPA, as an evidence that the facility is ready for conducting official performance test.
20. The PPA will evaluate the case, if satisfied the application will be sanctioned.
21. The status, viz. Approval will be conveyed to the applicant through a “SMS” or through applicable norms.
22. The PPA will issue a certificate of approval with his/her seal and signature. The certificate will be delivered as per the applicable norms.
23. This entire process can be completed in 45 days or as per the timeline advised by the respective department authority.

NOTE:

• The foreign facilities that are required to be recognized must meet the requirements as laid by the department. It is the responsibility of the “National Plant Protection Organization – NPPO” of the exporting country to provide a list of such approved facilities to the Plant Protection Adviser, Directorate of Plant Protection, Quarantine & Storage, N.H.IV., Faridabad-121001 for granting such recognition.
• If the facility has not previously been officially certified, the operator of the facility must conduct preliminary performance tests on his own, to verify that all equipments are in good working order.

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Required Documents

• Application form link please refer to the page number 13.
• Applicant’s Residence proof (ration card / Passport / Aadhaar card / Driving licence)
• Applicant’s Identity proof (ration card / Passport / Aadhaar card / Driving licence)
• Copy of payment receipt
• Link for data sheet for vapour heat treatment (VHT) facility: link please refer to the page number 15.
• Link for compliance agreement format: link please refer to the page number 17.
• Small scale industries registration certificate.
• Insurance policy if applicable
• Registration certificate of the firm
• Copy of approved plans and drawings of the premise
• Proof of ownership of the premise or the lease agreement
• Receipt of property tax for the premises
• Environmental clearance certificate from the pollution control board of the concerned state
• Notarized self-declaration affidavit
• Copy of Test Reports
• PAN card of the respective applicant/proprietor/partners/board of directors as applicable
• GST certificate
• Aadhaar card of the respective individuals as per requirement
• In case of the company
  • Memorandum and article of association
  • Resolution passed by the board of directors
  • Authorization letter for the authorized person from the board of directors
  • List of directors with DIN number
• In case of partnership firm
  • Registered partnership deed
  • Joint consent of every partner
  • Authorization letter for the authorized person from the partners
  • List of partners with local and permanent address proof
• In case of proprietorship firm
  • Registered proprietorship deed
• Particulars of Computer and/or Microprocessor facility, equipment’s and machinery.
• Please follow the link for checklist of minimum requirements of facility: link please refer to the page number 18.

Note:

Apart from the above listed documents, authorities may ask for additional information or document. Please provide them for smooth processing.

Office Locations & Contacts

Plant Protection Adviser,
Directorate of Plant Protection Quarantine and Storage,
N.H.IV., Faridabad-121001.
Phone: 0129-2413985
Email: [email protected]
Contact link

Director of Agriculture,
Union Territory of Lakshdeep,
Kavaratti.
Phone: 04896-262276
Email: [email protected]
Contact link AND link2 please look for your respective State in the link.

Directorate of Plant Protection, Quarantine & Storage (DPPQS),
Department of Agriculture, Cooperation and Farmers Welfare
Government of India, N.H-IV,
FARIDABAD-121 001(Haryana)
Phone: 0129-2413985
Email: [email protected]
Contact link AND link2 please look for your respective State in both the links.

Directorate of Plant Protection, Quarantine & Storage
Block-III, Old CGO Complex, NH-IV,
Faridabad (Haryana) - 121001.
Phone: 0129-2413985, 0129-2410056
E-Mail: [email protected]
Contact information: Link

Eligibility

• Applicant should be a citizen of India.
• Those who are 18 years and above are eligible to apply.
• If the applicant is a firm, it should be registered as applicable.
• The minimum requirements for approval or certification of facility shall include:
  • Location of treatment facility in secured area to prevent re-infestation of treated fruits.
  • Assured supply of good quality and potable water.
  • Assured power supply and back up by diesel generator.
  • Insect-proof screening of all openings to external area to prevent fruit fly entry.
  • Hygienic handling of fruits during grading, packing and storage at the facility.
  • Regular calibration of temperature sensors, temperature and humidity recording and pressure testing equipment’s and maintenance of calibration records.
  • Adequate air and water vapour circulation system.
  • Adequate boiler capacity to raise the chamber temperature to about 50-520C to ensure the pulp temperature of 46-480C within a ramp up time of 4 hours.
  • Adequate number of portable/permanent temperature sensors to monitor the temperature of treatment.
  • Temperature recording through an approved strip chart recorder or data logger.
  • Adequate measures for disposal of rotten fruits/fruit waste at the facility.

Fees

• Registration fee of Rs. 2000/-.
• Pay through public portal NTRP [www.bharatkosh.gov.in link]
• Please follow authorities guidelines and make the necessary payment.

Validity

• The certificate shall be valid for a period of two year from the date of issue unless otherwise revalidated prior to expiry for treating fresh fruits. Or Valid up to the period mentioned on the certificate.

Documents to Use

• Application form can be downloaded using the following link please refer to the page number 13.
• Link for data sheet for vapour heat treatment (VHT) facility: link please refer to the page number 15.
• Please follow the link for checklist of minimum requirements of facility: link please refer to the page number 18.
• Link for compliance agreement format: link please refer to the page number 17.

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The whole process can be completed in 45 days or as per the timeline provided by the authorities.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&>
from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• The Certificate should be displayed at prominent place and available for verification during inspections to the facility.
• Any changes or modifications or additions to the facility shall be made with the written approval of the Plant Protection Adviser.
• All the treatment operations should be performed by a qualified operator of the firm and necessary treatment records/data log sheets are maintained for necessary verification.
• All the treatments should be performed as per the schedules approved by the Plant Protection Adviser.
• The certified facility should abide by the instructions and guidelines issued by the Plant Protection Adviser from time to time.
• The certified facility shall comply with the requirements and conditions stipulated in the compliance agreement.
• The temperature-time relationship varies with the commodity and the pest involved.
• No such approval is required for the vapour heat treatment facilities that are established for research/experimental purpose, but however, such facilities must meet the minimum requirements and subject to verification and auditing by PPA.
• The operator shall do at least two trial treatments, with sensors placed in various parts of the load, to determine where the coolest spots occur.
• The operator of the facility should conduct a preliminary performance test at the beginning of each season under the direction of PPA.
• The facility, location, construction and design of the facility should be as per the safety norms and standards prescribed by the concerned local authority and as per approved engineering design and plans.
• The facility may be integrated with package house for easy of operations. The treatment facilities should be located in a secure area to prevent re-infestation of treated fruits.
• Don’t forget to take all the originals of the document along with copy for applying.
• Do not submit fake documents as the proof to get the certificate.
• Incomplete application will not be accepted.
• Avoid spelling mistakes while filling the application form.

Required Information

• Name of the facility
• Location/address of the facility
• Name of the manager
• Name of the technical operator and qualification
• Name and address of construction and design engineer of the facility
• Particulars of payment of registration fee
• Name/signature of authorized person
• Seal
• Date of application
• email ID
• Mobile number

Need for the Document

• The vapour heat treatment facilities are required for treating fresh tropical fruits and vegetables against fruit flies (Tephritidae).
• Vapour heat treatment is a process by which heated air is saturated with water vapour to raise the temperature of the commodity (fruits and vegetables) to a required point and holds the temperature for a specified period.
• The operator should obtain this certificate to operate.

Information which might help

• All certified VHT facilities shall be officially verified at least once during the beginning of fruiting season in the stipulated two years by a PQ officer to ensure proper functioning of essential equipment’s.
• The PPA may refuse the certification of the facility because of safety deficiencies at the plant or if, in his opinion, the equipment installed does not confer the required level of accuracy.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Please use the following link for additional information link

Others

More information which might help people.