Wikiprocedure

Kenya - Replace Lost/ Damaged Community Based Organisation Registration Certificate (CBO)

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ProcedureEdit

To replace the registration certificate for a community based organization (CBO) , one has to make an application with the Ministry of Labour and Social Protection.

Step 1 : Obtain Police Abstract Report

  • You should start by first visiting a police station to report the loss or damage of the certificate of registration.
  • After reporting the loss or damage you are also to acquire a police abstract from the police authorities which is a prerequisite to making the application.
  • You are also to swear an affidavit of the circumstances surrounding the loss/ damage of the certificate.
  • You are to attach the police abstract and affidavit with your application for replacement.

Step 2 : Hold a group meeting to seeking replacement of lost/ damaged registration certificate

  • The minutes of the meeting seeking replacement of the lost damaged certificate , this should be endorsed by at least 2/3 of the members.

Step 3 : Application for replacement with the Ministry of Labour and Social Protection

i. A letter to the Registering Authority detailing the Reasons for seeking Replacement of the Certificate. The letter MUST be countersigned by the Assistant Chief /Chief of the Location/ Division or an official of the Social Development Committee.
ii. Minutes declaring the Loss and Reasons for replacement Endorsed by at least1/2 of the members MUST be Attached to the Application form
iii. A Police Abstract.
iv. Attachment of a portion of the original certificate/photocopy where Available

Step 3 : Payment of renewal fees

  • Pay the Approved Replacement fee of Ksh.50)0/= and lodge the Replacement Application at the office of the Sub-county Social Protection Officer or Huduma Centre

Step 4 : Obtain the Renewed Certificate

  • It takes 2 working days for the Replacement to be approved and a Certificate of Registration will be issued by the Ministry of Labour and Social Protection Office

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Required DocumentsEdit


  1. A letter to the Registering Authority detailing the Reasons for seeking Replacement of the Certificate. The letter MUST be countersigned by the Assistant Chief /Chief of the Location/ Division or an official of the Social Development Committee.
  2. Minutes declaring the Loss and Reasons for replacement Endorsed by at least1/2 of the members MUST be Attached to the Application form
  3. A Police Abstract.
  4. Attachment of a portion of the original certificate/photocopy where Available
  5. Replacement fees receipt.


Office Locations & ContactsEdit

State Department for Social Protection - Head Office,
Ministry of Labour and Social Protection,
Bishops Road, Social Security House
P.O. Box 40326 – 00100, Nairobi
Telephone: +254 (0) 2729800
Fax: +254 020 2726497
Email: [email protected] / [email protected]
Website: Ministry of Labour and Social Protection Website


Social Protection Desk - Huduma Center Huduma Ceneter Locations

EligibilityEdit


  • A CBO which has lost or damaged its registration certificate are eligible to make the application.

FeesEdit


  • Renewal Registration fees of Ksh 5000.


ValidityEdit


  • The certificate has to be renewed annually.

Documents to UseEdit


Sample DocumentsEdit

Please attach sample completed documents which would help other people who would like to follow this procedure.

Processing TimeEdit


  • 5 working days is processed from Huduma Centre
  • 2 weeks if processes from the Sub county Offices.

Related VideosEdit

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

InstructionsEdit

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required InformationEdit


  1. Registration certificate details
  2. Basic Information of the Community Based Organization (CBO)
  3. Official Meetings
  4. Membership of the CBO
  5. Management Committee
  6. CBO Project Objectives
  7. Activities of the CBO a) Type of activity(ies)
  8. Future Plans/Activities (if any)
  9. Assistance from the Government/Other Organization(s)

Need for the DocumentEdit


  • The registration gives the community-based organization (CBO) formal recognition and listed by in the government records.
  • This allows the CBO to legally carry out its activities in Kenya.
  • Therefore a CBO needs to have its registration certificate at all times


Information which might helpEdit


  • A community-based organization (CBO) is a registered non-governmental, non-profit and non-political organization.
  • Within community-based organizations (CBOs), there are many variations in terms of size and organizational structure. Some community-based organization (CBOs) with a written constitution and directors are formally registered and incorporated. Others are much smaller and informal, are registered by the Ministry of Labour and Social Protection.
  • Some of the activities commonly carried out through CBO’s include are:
i. Business
ii. Community project
iii. Crop farming
iv. Cultural/traditional activities
v. Environment Conservation
vi. Financial services
vii. Fishery
viii. Health care
ix. livestock rearing
x. Poultry keeping
xi. Skills development
xii. Tourism
xiii. Youth empowerment
xiv. Merry-go-round
xv. Table banking

  • After Registration, the Group/Community Project Must adhere to the following;
i. Renew the Certificate Annually.
ii. Submit Quarterly Progress Reports to the Registering Authority
iii. Allow accessibility of records to the registering authority upon request or when demanded to do so

NOTE: Failure to adhere to the above requirements will result to Non-registration/Deregistration.

Other uses of the Document/CertificateEdit


  • Legally registering of the CBO gives the CBO powers to transact business in its name.
  • The CBO certificate of registration is used when obtaining grants and loans from the government and micro-financial institutions.


External LinksEdit


Huduma Centre Charter : Huduma Centre Charter

OthersEdit

  • Once registered the community-based organization qualify to become a member of Community-based organizations


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