Kenya - Renew Sugar Millers Jaggery License (Mill Operating License)

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Procedure

• Licenses/Permits issued by the Authority expire on the 30th June of every year and license/Permit holders wishing for renewal thereof may apply by 1st June preceding the expiry of the license.
• A Sugar miller license holder shall be renewable by 30th June of every year upon payment of the renewal fees.

Apply In-Person

1. Application for renewal of a Sugar Millers/Jaggery License is done in person by visiting the Sugar Directorate’s Head Offices or their field offices in the counties.
2. Here you will be issued with an Application for License as Sugar Mill form to fill and submit.
3. This form can also be downloaded online by visiting the Agriculture and Food Authority- Sugar Directorate Web page
4. Fill in the required information properly and indicating it’s a renewal license application. Attach the required documents to the application before submitting. A list of the required documents can be found in the “Required Documents” Section of this page.
5. This is followed by an inspection of applicants premises by the Sugar directorate’s Officers
6. After investigations the board’s field offices will submit their findings to the Sugar Directorate’s Board Headquarters for final Board’s approval.
7. Upon a successful approval the Mill / Jaggery applicant is notified and he/she will be required to pay a renewal license fee of Ksh 1,000,000 for millers and Ksh 100,000 for jaggery respectively and submit the receipt as proof of payment.
8. Once the license processing is done the Sugar millers/jiggery license is issued to the applicant.

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Required Documents

1. Copy of current Sugar miller/ jiggery license
2. returns of sugar milled in the previous year
3. Copy Sugar Miller Registration Certificate
4. Completed renewal application Form for License as Sugar Mill.
5. a tax compliance certificate from Kenya Revenue Authority for the non-natural person or individuals where applicable.
6. Approval Certificate from the National Environmental Management Authority.
7. Proof of compliance with the Factories Act, Cap. 514, the Public Health Act, Cap. 242, the Standards Act, Cap. 496 and the Environmental Management and Co-ordination Act, 1999.
8. any other requirements that may be prescribed by the Authority from time to time.

Office Locations & Contacts

Kenya Sugar Board Office - Head Office
(Sugar Directorate)
Address: Sukari Plaza, New Loresho Estate, Off Waiyaki Way,
P.O. Box 51500 – 00200, Nairobi
Email: [email protected]
Phone: +254 (0)722 203 127/8, +254 (0)733 333378/9
Sugar Directorate Contacts

Agriculture and Food Authority (AFA) - Head Office
Address: Tea House; Naivasha Road, off Ngong Road
P.O Box 37962 - 00100, Nairobi
Cell Phone: +254-722200556/734600944
Wireless: +254 - 020 - 2536869/2536886
E-Mail: [email protected]
Agriculture and Food Authority (AFA) website

Eligibility

• Qualified registered applicants who want to erect/ operate a sugar mill/jiggery in Kenya.

Fees

• Application fee is free
• Renewal License fee is Ksh 1,000,000 for millers and Ksh 100,000 for Jaggery (paid annually)

Validity

• The license is valid for a period of one year.
• The license expires on the 30th June of every year.

Documents to Use

• Application for License as Sugar Mill

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The processing time is 15 days.

Related Videos

Videos explaining the procedure or to fill the applications. 
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e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information

1. Name of Applicant
2. ID Number
3. Postal and physical address
4. Telephone numbers
5. Email address
6. Company Particulars
7. Land Reference Number
8. Names, IDs and addresses of Directors (where the applicant is a registered company)
9. Legal status of the applicant( public company/ co-operative society/ partnerships/private firm)
10. Date of establishment/ incorporation
11. registration certificate number
12. Name of nearest commercial centre
13. Source of water
14. source of electricity
15. The types and quantities of products and by-products to be manufactured
16. The type of technology employed in manufacturing the products
17. brief description of the manufacturing process and production plan
18. Profile of all key personnel proposed for the mill in the management and technical areas, numbers of permanent and casual employees
19. Source and availability of sugar crop supply
20. Economic and technical viability parameters

Need for the Document

• A Sugar Millers/Jaggery License is a license issued by the Sugar Directorate of Kenya and allows the holder to operate a sugar mill or a jaggery mill in Kenya for the production of sugar including refined sugar and other by-products
• One needs this license to operate a sugar mill in Kenya.

Information which might help

The role of the miller is to—

1. harvest, weigh at the farm gate, transport and mill the sugar-cane supplied from the growers’ fields and nucleus estates efficiently and make payments to the sugar-cane growers as specified in the agreement;
2. maintain and develop adequate milling capacity for sugar-cane planted on the basis of agreed planting plans with the growers and the out-grower institution;
3. mill the sugar-cane efficiently so as to realize maximum returns for the millers and the growers;
4. pay the sugar-cane farmer within 30 days of accepting delivery or otherwise pay interest on the sum due at market rates, plus a penalty of 3 per cent per month on late payment;
5. participate in lobbying for favorable Government policies in the industry through the Kenya Sugar Manufactures Association;
6. maintain accurate weighbridges to ensure correct weight of sugarcane;
7. install and maintain appropriate systems and technologies for sampling sucrose content in sugar-cane delivered; and
8. negotiate the sugar-cane price with the growers through the Kenya Sugar Manufacturers Association and formulate policies related to sugar marketing, distribution and pricing.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Crop Act 2013
• Sugar Act
• Service Charter

Others

• Sugar Directorate of Agriculture and Food Authority AFA was established under the Agriculture and Food Act (Act No 13 of 2013) section 11(1). It is charged with the responsibility of developing, regulating and promoting the Kenyan Sugar Industry.
  
  

Its core function

1. Provide advisory services to growers and millers
2. Collect, collate and analyze industry statistics and maintain a database for the industry
3. License Millers
4. License Importers/Exporters
5. Issue Molasses permits
6. Formulate and implement overall policies and plans for the development of the industry
7. Promote and encourage the use of environment friendly technologies in the industry
8. Oversee the formulation of standard provisions governing the mutual rights and obligations of growers and millers.
   
   

The Kenya Sugar Directorate is charged with the responsibility of regulating, developing and promoting the Kenya Sugar Industry. Its specific roles are to:

1. Co-ordinate the activities of individuals and organizations within the industry;
2. Facilitate the equitable access to the benefits and resources of the industry by all interested parties;
3. Formulate and implement overall policies and plans for the development of the industry;
4. Act as an intermediary between the Government and the industry;
5. Facilitate the flow of research findings to interested parties;
6. Monitor the domestic market in to identify and advice on any distortions in the sugar market;
7. Facilitate the arbitration of disputes among interested parties;
8. Facilitate the export of Local sugar;
9. Promote and encourage the use of environment friendly technologies in the industry;
10. Provide advisory services to growers and millers;
11. Facilitate an equitable mechanism for the pricing of sugar-cane and appropriation of proceeds from the disposal of the by-products of sugar production between growers and millers.
12. Represent the industry in other organizations that are relevant to the promotion of the industry;
13. Oversee the formulation of standard provisions governing the mutual rights and obligations of growers and millers;
14. Collect collate and analyze industry statistics and maintain a database for the industry; and
15. Promote the efficiency and development of the industry through the establishment of appropriate institutional linkages.