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(Created page with "==Procedure== Submission of application Form Minutes of the AACs duly signed by the chairman and secretary of the AACs. Compliance with CCIs regulations 2005 and CCIs Check...")
 
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==Procedure==
 
==Procedure==
Submission of application Form
+
<br>
 
+
*Anyone intending to open a Charitable Children’s Institution (CCI) must get approval from the Ministry in charge of children’s affairs through the National Council for Children’s Services (NCCS) and AAC (Area Advisory Council)<br><br>
Minutes of the AACs duly signed by the chairman and secretary of the AACs.
+
===Apply in Person===
 
+
<br>
Compliance with CCIs regulations 2005 and CCIs Check List
+
# The first step is to do name a search and reservation. This can be done by visiting the office of the Registrar General or Huduma Centre near you.<br>
 
+
# Once through, visit The National Council for Children’s Services (NCCS). With the institutions name together with the required documents. (These documents have been mentioned in our required document <br>
The Council provides the criteria for approval of child welfare programmes of charitable institutions.
+
# You will be given  an [http://www.businesslicense.or.ke/uploads/200909//bd03f11c0d3a18425e947c787fbc9807.pdf  application form] at the NCCS offices to fill and submit  and a CCIs checklist.<br>
 
+
# Once you have filled the application form and made sure that everything in the checklist is in place. Submit the application form to the Area Advisory Council (AAC) operating in your area.<br>
 
+
# The AAC shall acknowledge receipt of application within 30 days after the date of receipt; and shall indicate the date (which shall not be later than thirty days from the date of receipt) when to inspect the premises;<br>
Registration requirements:
+
# The ACC will then visit the CCI to carry inspections to see if the charitable children’s institution has acquired the set [https://bettercarenetwork.org/sites/default/files/National%20Standards%20for%20Best%20Practices%20in%20Charitable%20Children%27s%20Institutions.pdf  National Standards for best practices ]<br>
*CCIs shall apply through the Area Advisory Council (AAC) operating in that area.
+
# If the institution does not meet the required criteria, they shall be informed as such with appropriate information on which areas require improvement before approval;<br>
*Where a person or body of persons wish to operate more than one institution, they shall present separate applications for each institution.
+
# If it meets the set criteria, the director of the ACC shall with the approval of the NCCS, recommend to the Ministry of Labour and Social Protection to issue a Certificate of Registration. This is usually after three months.<br>
*In the case of an unincorporated body of persons: a list of trustees of that body;
+
# The registration is free of charge. <br><br>
*In the case of a body corporate or any other body which is by law required to be registered: a certificate of registration;
 
*copy of the proposed mission or policy statement of the institution;
 
*Any registered CCI that want to change mission/vision can notify the AAC through the Sub-County Childrens officer (DCO).
 
 
 
 
 
What Area Advisory Council shall do
 
*AAC shall acknowledge receipt of application within 30 days after the date of receipt;
 
*Shall indicate the date (which shall not be later than thirty days from the date of receipt) when to inspect the premises;
 
*If the institution does not meet the required criteria, they shall be informed as such with appropriate information on which areas require improvement before approval;
 
*If it meets the set criteria, the Director shall with the approval of the NCCS, recommend to the Minister to issue a certificate of Registration.
 
 
 
 
 
  
  
 
==Required Documents==
 
==Required Documents==
*Application form
+
<br>
*Area Advisory Committee minutes
+
# Community Assessment report (feasibility study report) indicating that establishing a CCI is of absolute necessity within the community<br>
*Area Advisory Committee inspection report
+
# The constitution of the intended CCI<br>
*Public health inspection report
+
# Architectural and site plan for the intended CCI<br>
*Mission and policy statement - to comply to schedule 9
+
# Financial Plan - how the agency intends to fund the CCI and expenditure plan<br>
*Audited financial accounts/books of accounts
+
# Audited financial accounts/books of accounts<br>
*Certificate of corporate registration/list of trustees
+
# Evidence of property ownership<br>
*Children's complaint procedure
+
# Programme Plan - the vision, the mission, how many children to be admitted, programmes to be supported, Project Agreement Documents which indicate agreement with donor(s), if there are any links with other relevant stakeholders and the programmes that the CCI intends to run.<br>
*Behaviour management policy for children
+
# Area Advisory Committee minutes<br>
*Certificate of good conduct for all staffs from the police
+
# Area Advisory Committee inspection report<br>
*Curriculum Vitae's for all staffs
+
# Public health inspection report<br>
*Medical certificate for food handlers
+
# Certificate of corporate registration/list of trustees<br>
 
+
# Children's complaint procedure<br>
 
+
# Behaviour management policy for children<br>
 
+
# Certificate of good conduct for all staffs from the police<br>
 +
# Curriculum Vitae's for all staffs<br>
 +
# Medical certificate for food handlers<br>
 +
# Human Resource Policy<br>
 +
# A list of potential members of the Board of Trustees<br>
 +
# Duly filled application form<br><br>
  
 
==Office Locations & Contacts==
 
==Office Locations & Contacts==
[http://www.childrenscouncil.go.ke/ContactUs.html National Council for Children's Services],<br>
+
<br>
Bishops Road,<br>
+
;Ministry of Labour and Social Protection
Social Security House, Block C 4th Floor<br>
+
Bishops Road, <br>
P. O. Box 6446 - 00100,<br>
+
Social Security House <br>
Nairobi, Kenya.<br>
+
P.O. Box 40326 - 00100, <br>
Telephone: +254 020 269123<br>
+
Nairobi Kenya, Nairobi<br>
E-mail: nccssecretariat@childrenscouncil.go.ke<br>
+
Phone: +254 (0) 2729800<br>
Website: http://www.childrenscouncil.go.ke<br>
+
Fax: +254 020 2726497<br>
Operating Hours: Monday to Fridays excluding holidays and weekends 8.00am-5.00pm<br>
+
Website: [http://www.childrenscouncil.go.ke Childrens council]<br><br>
[http://www.businesslicense.or.ke/index.php/license/googlemap?office_type=1&id=67 View Directions]
+
;Association of Charitable Children Institutions of Kenya
 
+
P.O Box 74873-00200 Nairobi.<br>
 
+
0735 412 116/ 0725 332 383/ 0732 818 138/ 0732 422 364<br>
 +
E-mail: admin@accikunityorg <br>
 +
Website: [www.accikunity.org  ACCIK Website]<br><br>
  
  
 
==Eligibility==
 
==Eligibility==
A Charitable Children Institution (CCI) means a home or institution which has been established by a person, corporate or an incorporate, a religious organization or a non-governmental organization seeking to be granted approval by the National Council for Children Services (NCCS) to manage a programme for the care, protection, rehabilitation or control of children.
+
<br>
 
+
*A Charitable Children Institution (CCI) is a home or institution which has been established by a person, corporate or an incorporate, a religious organization or a non-governmental organization seeking to be granted approval by the National Council for Children Services (NCCS) to manage a programme for the care, protection, rehabilitation or control of children.<br>
A charitable childrens institution shall not include -
+
*A charitable childrens institution shall not include -<br>
*a rehabilitation school established by the Minister under section 47 of the Childrens Act;
+
# a rehabilitation school established by the Minister under section 47 of the Childrens Act;<br>
*a school within the meaning of the Education Act;
+
# a school within the meaning of the Education Act;<br>
*a borstal institution;
+
# a borstal institution;<br>
*any health institution;
+
# any health institution;<br>
* a childrens day care centre, nursery or other similar establishment
+
# a childrens day care centre, nursery or other similar establishment<br><br>
 
 
 
 
  
  
 
==Fees==
 
==Fees==
Application Fee: Free
+
<br>
 
+
* Application and license fees are free of charge.<br><br>
License Fee: Free
 
 
 
 
 
 
 
  
 
==Validity==
 
==Validity==
3 years (subject to renewal) Depends on the time the AAC takes to inspect and forward recommendation
+
<br>
 
+
* 3 years (subject to renewal) Depends on the time the AAC takes to inspect and forward recommendation.<br><br>
 
 
 
 
  
 
==Documents to Use==
 
==Documents to Use==
[http://www.businesslicense.or.ke/uploads/200909//bd03f11c0d3a18425e947c787fbc9807.pdf Application form for Registration of charitable children institution]
+
<br>
 
+
*Form of Application for Registration of a Charitable Children’s Institution [http://www.businesslicense.or.ke/uploads/200909//bd03f11c0d3a18425e947c787fbc9807.pdf Application Form]<br><br>
 
 
  
 
==Sample Documents==
 
==Sample Documents==
 
  Please attach sample completed documents that would help other people.
 
  Please attach sample completed documents that would help other people.
 
 
 
  
 
==Processing Time==
 
==Processing Time==
Three Months
+
<br>
 
+
* The maximum processing time is three months<br><br>
  
  
Line 105: Line 88:
 
==Related Videos==
 
==Related Videos==
 
  Videos explaining the procedure or to fill the applications.  
 
  Videos explaining the procedure or to fill the applications.  
  Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
+
  Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
  Please remove the "&" inside the tags during implementation.
+
  Please remove the '&' inside the tags during implementation.
 
  Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,  
 
  Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,  
 
  sevenload, viddler, vimeo, youku, youtube
 
  sevenload, viddler, vimeo, youku, youtube
 
  width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
 
  width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
  e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M".  
+
  e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.
+
 
 
 
 
 
 
  
 +
 
==Instructions==
 
==Instructions==
The Charitable Childrens Institutions Regulation (2005) was developed to provide standards upon which CCIs shall operate. CCIs are required to observe childrens rights as stipulated in the United Nations Convention on the Rights of the Child (UNCRC) 1989, and the African Charter of the Rights and Welfare of the Child (ACRWC). This is to ensure maximum survival and development of children, non-discrimination, respecting of childrens right to air opinions and the best interests of the child as a guiding principle.
+
<br>
 
+
*CCIs shall apply through the Area Advisory Council (AAC) operating in that area.<br>
Agency: National Council for Children's Services
+
*Where a person or body of persons wish to operate more than one institution, they shall present separate applications for each institution.<br>
 
+
*In the case of an unincorporated body of persons: a list of trustees of that body;<br>
Contact Office: Department of children services, Director Children services.
+
*In the case of a body corporate or any other body which is by law required to be registered: a certificate of registration;<br>
 
+
*copy of the proposed mission or policy statement of the institution;<br>
Resolution Criteria: Decision by the National Council For Children Services during a full council meeting to either defer, or approve.
+
*Any registered CCI that want to change mission/vision can notify the AAC through the Sub-County Childrens officer (DCO).<br><br>
 
 
 
 
 
 
  
 
==Required Information==
 
==Required Information==
*Type of organization (NGO, Religious etc.)
+
<br>
*Year of inception
+
# Type of organization (NGO, Religious etc.)<br>
*Name of institution
+
# Year of inception<br>
*Physical address
+
# Name of institution<br>
*Postal address
+
# Physical address<br>
*Telephone No
+
# Postal address<br>
*E-mail
+
# Telephone No<br>
*Name of chairman (or person of similar office)
+
# E-mail<br>
**Postal address
+
# Name of chairman (or person of similar office)<br>
**Telephone
+
#:(a). Postal address<br>
**E-mail
+
#:(b). Telephone<br>
*Name of person in charge
+
#:(c). E-mail<br>
**Postal address
+
# Name of person in charge<br>
**Telephone No
+
#:(a). Postal address<br>
**E-mail
+
#:(b). Telephone No<br>
*Present capacity (List total number of children)
+
#:(c). E-mail<br>
*Intended capacity (List total number of children)
+
# Present capacity (List total number of children)<br>
*Name  
+
# Intended capacity (List total number of children)<br>
*Designation  
+
# Name<br>
*Signature
+
# Designation<br>
 
+
# Signature<br><br>
 
 
 
 
  
 
==Need for the Document==
 
==Need for the Document==
A charitable childrens institution is a home or institution which has been established by a person, corporate or an incorporate, a religious organization or a non-governmental organization and has been granted approval by the Council to manage a programme for the care, protection, rehabilitation or control of children.
+
<br>
 
+
* The registration gives the institution formal recognition and listed by in the government records.<br>
Children found to be in difficult circumstances often need to be rescued and put in places of safety for care and protection over a period of time. A charitable children institution (CCI) is one such institution.
+
* This allows the institution to legally carry out its activities in Kenya.<br><br>
 
 
 
 
 
 
  
 
==Information which might help==
 
==Information which might help==
A non-governmental organization or a religious organization which establishes a charitable childrens institution shall be required to show proof of the registration of the organization under a recognized system of registration of private institutions before applying for approval to implement a child welfare programme.
+
<br>
 
+
* Individuals, organizations, religious bodies, private sectors and any other agency should not establish a CCI within any community without first carrying out a community–based assessment on the needs of children, and possible existing interventions within families and communities.<br>
Any person or unincorporated body of persons who or which establishes a charitable institution for the care, protection, rehabilitation or control of children shall be required to furnish the Director with a list of the trustees of the institution before applying for approval to implement a child welfare programme
+
* The assessment should first explore other family based support options before setting up a CCI. The decision to open a CCI should only be of absolute necessity, appropriate and constructive for the children concerned, and in their best interest.<br>
 
+
* Anyone intending to open a CCI must get approval from the Ministry in charge of children’s affairs through the National Council for Children’s Services (NCCS) and AAC.<br>
The Council, upon the recommendation of the Director, may cancel a programme undertaken by a charitable childrens institution on the grounds that -
+
* The National Council for Children’s Services (NCCS) was established under Section 30 (1) of the children Act 2001 as a body corporate with perpetual succession and a common seal, to exercise general supervision and control over the planning, financing and co-ordination of child rights activities and to advise the government on all aspects related to children.<br>
*the institution is unfit for the care, protection and control of children; or
+
* It has its smallest units (Area Advisory Councils) in 47 counties, 229 sub counties, divisions and other devolved structures. The overall role of AACs is to co-ordinate and guide children activities in their areas of operation<br><br>
*the children admitted into the institution are suffering or are likely to suffer harm; or
 
*the manager of the institution has contravened any of the regulations made under this Act:
 
 
 
Provided that the Council shall give fifteen days notice of the proposed cancellation
 
 
 
 
 
 
 
  
 
==Other uses of the Document/Certificate==
 
==Other uses of the Document/Certificate==
Purpose: Standardize charitable children institution operations
+
<br>
 
+
* The registration  certificate is used when requesting grants from the government and non-governmental organisations. <br><br>
 
 
  
 
==External Links==
 
==External Links==
[http://www.businesslicense.or.ke/index.php/license/details/id/243 Registration of a charitable children's institution]
+
<br>
 
+
*National Standards for Best Practices in Charitable Children's Institutions[https://bettercarenetwork.org/sites/default/files/National%20Standards%20for%20Best%20Practices%20in%20Charitable%20Children%27s%20Institutions.pdf Best Practices]<br>
[http://www.childrenscouncil.go.ke/index.html National Council for Children's Services]
+
*Registration of a charitable children's institution: [http://www.businesslicense.or.ke/index.php/license/details/id/243  Registration of a charitable children's institution]<br><br>
 
 
[http://www.labour.go.ke/index.html Ministry of Labour Social, Security and Services]
 
 
 
[http://www.childrenscouncil.go.ke/downloads/ENGLISH%20NCCS%20SERVICE%20CHARTER.pdf English NCCS Service Charter]
 
 
 
[http://www.childrenscouncil.go.ke/downloads/NCCS%20CHARTER%20KISWAHILI.pdf NCCS Charter Kiswahili]
 
 
 
[http://www.labour.go.ke/downloads/Childrens_Act_No_8_of_2001.pdf Children's Act No. 8 of 2001]
 
 
 
[http://www.accikunity.org/accik/index.php Association of Charitable Children Institutions of Kenya (ACCIK)]
 
 
 
[http://www.kenyalaw.org:8181/exist/kenyalex/actviewbyid.xql?id=KE/LEG/EN/AR/C/CHAPTER 141 Cap. 141 - The Laws of Kenya]
 
 
 
[http://www.nyeri.go.ke/children Childrens Directorate Nyeri County Government]
 
 
 
[http://www.kenyacounty.co.ke/ Kenya County Web Portal]
 
 
 
 
 
 
 
  
 
==Others==
 
==Others==
The National Council for Children's Services (NCCS) is mandated to exercise general supervision and control over the planning, financing and coordination of child rights and welfare activities and to advice the Government on all aspects thereof. The Councils objectives include the following:
+
<br>
* To provide enabling policy and conducive legislative framework.
+
;Board of Trustees
*To promote and participate in enforcement of existing legislations and policies on children.
+
* Members of the Board of Trustees are the owners or proprietors of the CCI. They are the administrating authority. They have direct responsibility for the existence of the CCI. All CCIs will have a Board of Trustees which must be legally registered.<br>
*To mobilize resources for delivery of child rights and welfare activities.
+
* Every trustee member must provide:<br>
* To establish and operationalize coordination mechanism on service delivery to children.
+
:# A Certificate of Good Conduct<br>
*To enhance research on children issues and create conducive environment for sharing research 
+
:# Proof of earnings/ownership of individual assets<br>
*To advocate for child rights and welfare.
+
:# A Curriculum Vitae (CV) with a clear explanation of any gaps<br>
* To enhance monitoring and evaluation of children activities and programmes.
+
* Where the administering authority appoints a Board of Trustees that does not include them, clear criteria for selection must be put in place and the members vetted. The Board of Trustees shall meet periodically with a minimum of two times a year.<br><br>
* To coordinate the implementation of the national child protection framework.
+
;Management Board
* To mainstream children issues in Vision 2030.
+
* The Management Board is responsible for the day-to-day running of the CCI and is answerable to the Board of Trustees.<br>
 
+
* They must meet regularly (at least quarterly) and maintain records of all meetings in the ‘Minutes of Management Board Meetings’ file.<br>
In order to achieve the above objectives, the Council's activities are grouped into four thematic areas namely:
+
* The Management Board shall include of the following:<br>
*Policy development and legal issues;
+
:# Director/ manager/administrator<br>
*Resource mobilization management and organizational development;
+
:# Donor representative(s)<br>
*Planning, research, monitoring and evaluation; and
+
:# Representative(s) of the Board of Trustees who is not among the signatories of the trust deed<br>
*Advocacy, media participation and partnerships.
+
:# Legal adviser<br>
 +
:# Care leaver<br>
 +
:# Child representative<br><br>
 +
;Closure of a CCI
 +
* A CCI shall be closed if:<br>
 +
:# It is unfit for the care, protection and control of children<br>
 +
:# Children admitted into the institution are suffering or are likely to suffer harm<br>
 +
:# The manager of the institution has contravened any of the regulations made under the Children’s Act, 2001 and the Charitable Children’s Institutions Regulations, 2005.<br>
 +
* Upon cancellation, the Director of Children’s Services will protect the children by:
 +
:# Removing them from the CCI<br>
 +
:# Procuring the closure of the CCI<br>
 +
:# Instituting disciplinary measures against the manager of the CCI<br>
 +
:# Taking other actions as may be deemed necessary for the protection of the children.<br><br>
  
  

Revision as of 19:41, 13 June 2019

Procedure


  • Anyone intending to open a Charitable Children’s Institution (CCI) must get approval from the Ministry in charge of children’s affairs through the National Council for Children’s Services (NCCS) and AAC (Area Advisory Council)

Apply in Person


  1. The first step is to do name a search and reservation. This can be done by visiting the office of the Registrar General or Huduma Centre near you.
  2. Once through, visit The National Council for Children’s Services (NCCS). With the institutions name together with the required documents. (These documents have been mentioned in our required document
  3. You will be given an application form at the NCCS offices to fill and submit and a CCIs checklist.
  4. Once you have filled the application form and made sure that everything in the checklist is in place. Submit the application form to the Area Advisory Council (AAC) operating in your area.
  5. The AAC shall acknowledge receipt of application within 30 days after the date of receipt; and shall indicate the date (which shall not be later than thirty days from the date of receipt) when to inspect the premises;
  6. The ACC will then visit the CCI to carry inspections to see if the charitable children’s institution has acquired the set National Standards for best practices
  7. If the institution does not meet the required criteria, they shall be informed as such with appropriate information on which areas require improvement before approval;
  8. If it meets the set criteria, the director of the ACC shall with the approval of the NCCS, recommend to the Ministry of Labour and Social Protection to issue a Certificate of Registration. This is usually after three months.
  9. The registration is free of charge.


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Required Documents


  1. Community Assessment report (feasibility study report) indicating that establishing a CCI is of absolute necessity within the community
  2. The constitution of the intended CCI
  3. Architectural and site plan for the intended CCI
  4. Financial Plan - how the agency intends to fund the CCI and expenditure plan
  5. Audited financial accounts/books of accounts
  6. Evidence of property ownership
  7. Programme Plan - the vision, the mission, how many children to be admitted, programmes to be supported, Project Agreement Documents which indicate agreement with donor(s), if there are any links with other relevant stakeholders and the programmes that the CCI intends to run.
  8. Area Advisory Committee minutes
  9. Area Advisory Committee inspection report
  10. Public health inspection report
  11. Certificate of corporate registration/list of trustees
  12. Children's complaint procedure
  13. Behaviour management policy for children
  14. Certificate of good conduct for all staffs from the police
  15. Curriculum Vitae's for all staffs
  16. Medical certificate for food handlers
  17. Human Resource Policy
  18. A list of potential members of the Board of Trustees
  19. Duly filled application form

Office Locations & Contacts


Ministry of Labour and Social Protection

Bishops Road,
Social Security House
P.O. Box 40326 - 00100,
Nairobi Kenya, Nairobi
Phone: +254 (0) 2729800
Fax: +254 020 2726497
Website: Childrens council

Association of Charitable Children Institutions of Kenya

P.O Box 74873-00200 Nairobi.
0735 412 116/ 0725 332 383/ 0732 818 138/ 0732 422 364
E-mail: admin@accikunityorg
Website: [www.accikunity.org ACCIK Website]


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Eligibility


  • A Charitable Children Institution (CCI) is a home or institution which has been established by a person, corporate or an incorporate, a religious organization or a non-governmental organization seeking to be granted approval by the National Council for Children Services (NCCS) to manage a programme for the care, protection, rehabilitation or control of children.
  • A charitable childrens institution shall not include -
  1. a rehabilitation school established by the Minister under section 47 of the Childrens Act;
  2. a school within the meaning of the Education Act;
  3. a borstal institution;
  4. any health institution;
  5. a childrens day care centre, nursery or other similar establishment


Fees


  • Application and license fees are free of charge.

Validity


  • 3 years (subject to renewal) Depends on the time the AAC takes to inspect and forward recommendation.

Documents to Use


  • Form of Application for Registration of a Charitable Children’s Institution Application Form

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Sample Documents

Please attach sample completed documents that would help other people.

Processing Time


  • The maximum processing time is three months


Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.


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Instructions


  • CCIs shall apply through the Area Advisory Council (AAC) operating in that area.
  • Where a person or body of persons wish to operate more than one institution, they shall present separate applications for each institution.
  • In the case of an unincorporated body of persons: a list of trustees of that body;
  • In the case of a body corporate or any other body which is by law required to be registered: a certificate of registration;
  • copy of the proposed mission or policy statement of the institution;
  • Any registered CCI that want to change mission/vision can notify the AAC through the Sub-County Childrens officer (DCO).

Required Information


  1. Type of organization (NGO, Religious etc.)
  2. Year of inception
  3. Name of institution
  4. Physical address
  5. Postal address
  6. Telephone No
  7. E-mail
  8. Name of chairman (or person of similar office)
    (a). Postal address
    (b). Telephone
    (c). E-mail
  9. Name of person in charge
    (a). Postal address
    (b). Telephone No
    (c). E-mail
  10. Present capacity (List total number of children)
  11. Intended capacity (List total number of children)
  12. Name
  13. Designation
  14. Signature

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Need for the Document


  • The registration gives the institution formal recognition and listed by in the government records.
  • This allows the institution to legally carry out its activities in Kenya.

Information which might help


  • Individuals, organizations, religious bodies, private sectors and any other agency should not establish a CCI within any community without first carrying out a community–based assessment on the needs of children, and possible existing interventions within families and communities.
  • The assessment should first explore other family based support options before setting up a CCI. The decision to open a CCI should only be of absolute necessity, appropriate and constructive for the children concerned, and in their best interest.
  • Anyone intending to open a CCI must get approval from the Ministry in charge of children’s affairs through the National Council for Children’s Services (NCCS) and AAC.
  • The National Council for Children’s Services (NCCS) was established under Section 30 (1) of the children Act 2001 as a body corporate with perpetual succession and a common seal, to exercise general supervision and control over the planning, financing and co-ordination of child rights activities and to advise the government on all aspects related to children.
  • It has its smallest units (Area Advisory Councils) in 47 counties, 229 sub counties, divisions and other devolved structures. The overall role of AACs is to co-ordinate and guide children activities in their areas of operation

Other uses of the Document/Certificate


  • The registration certificate is used when requesting grants from the government and non-governmental organisations.

External Links


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Others


Board of Trustees
  • Members of the Board of Trustees are the owners or proprietors of the CCI. They are the administrating authority. They have direct responsibility for the existence of the CCI. All CCIs will have a Board of Trustees which must be legally registered.
  • Every trustee member must provide:
  1. A Certificate of Good Conduct
  2. Proof of earnings/ownership of individual assets
  3. A Curriculum Vitae (CV) with a clear explanation of any gaps
  • Where the administering authority appoints a Board of Trustees that does not include them, clear criteria for selection must be put in place and the members vetted. The Board of Trustees shall meet periodically with a minimum of two times a year.

Management Board
  • The Management Board is responsible for the day-to-day running of the CCI and is answerable to the Board of Trustees.
  • They must meet regularly (at least quarterly) and maintain records of all meetings in the ‘Minutes of Management Board Meetings’ file.
  • The Management Board shall include of the following:
  1. Director/ manager/administrator
  2. Donor representative(s)
  3. Representative(s) of the Board of Trustees who is not among the signatories of the trust deed
  4. Legal adviser
  5. Care leaver
  6. Child representative

Closure of a CCI
  • A CCI shall be closed if:
  1. It is unfit for the care, protection and control of children
  2. Children admitted into the institution are suffering or are likely to suffer harm
  3. The manager of the institution has contravened any of the regulations made under the Children’s Act, 2001 and the Charitable Children’s Institutions Regulations, 2005.
  • Upon cancellation, the Director of Children’s Services will protect the children by:
  1. Removing them from the CCI
  2. Procuring the closure of the CCI
  3. Instituting disciplinary measures against the manager of the CCI
  4. Taking other actions as may be deemed necessary for the protection of the children.