Kenya - Obtain Milk Carriage Permit

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Procedure

• The first step is to acquire a suitable vehicle for the milk transportation and qualified personnel to setup the milk carriage business. Make sure the milk transport vehicle complies with the laid out hygienic and operational requirements.
  
• Contact the nearest Kenya Dairy Board office to provide the relevant details of the carriage business and required documentations. A list of KDB Office branches can be downloaded through this link.
  
• Here you will be given and application for a Permit Form 1 to fill and submit. After this you are supposed to make an online form of the application.
  
  

Apply Online

1. Visit the Kenya Dairy Board Licensing Portal to make your application for the milk carriage permit and pay the requisite application fees
   
2. If you are not registered , fill in the required information which include
   

   (i). Business details
   

   (ii). Applicant details
   

   to register.
   

3. After registration, log in to your online account and make a payment for application for inspection. The fee is Ksh 600.
   
4. This will be followed by an inspection of your vehicle and if successful, you are required to pay the requisite license fees, which is Ksh 1,000 . This you can do by logging into your Kenya Dairy Board Licensing Portal dashboard.
   
5. Once payment is made the permit will be processed within fourteen days and it can be downloaded from your online dashboard.
   
6. The milk carriage permit has a validity period of one year and you can start operations immediately.
   
7. Pay monthly cess and levy as and where applicable. Other conditions of issuance of the license should be observed (Non-compliance can lead to suspension of permit)
   
   

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Required Documents

1. Identity card
   
2. PIN Certificate
   
3. Vehicle ownership documents
   
4. Business registration certificate (for businesses)
   
5. PIN certificate (Of the proprietor and partners) (for businesses)
   
6. Identity card (Of the proprietor and partners) (for businesses)
   
7. Medically certificate for milk handling personnel
   
   

Office Locations & Contacts

Kenya Dairy Board - Head Office
Address: Social Security House, Block A, Eastern Wing, 10th Floor,
Bishop Road, Nairobi Kenya.
P.O Box 30406-00100 Nairobi.
Phone: (020)3569377/341302
Mobile: 0722573432 / 0733521438
Email: [email protected]
Web: Kenya Dairy Board Regional Contacts

KDB Portal:Link

Ministry of Agriculture Livestock Fisheries and Cooperatives - Head Office
Cathedral Road,Nairobi
P. O. Box 30028-00100 Kenya
E-mail: [email protected]
Telephone: +254-20-2718870
Hotline: 0800724891
Website: Website Contacts

Eligibility

• Milk handlers who transport or convey raw milk from one point (source) to another (destination).
  
  

Fees

• Annual Permit fees Ksh 1,000
  
• Application fees Ksh 600
  
  

Validity

• The validity period is one year
  
• However non-compliance can lead to suspension of permit
  
  

Documents to Use

• Application for a Permit Form 1
  
  

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The processing tie is 14 days.
  
  

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Instructions

The procedure involves.

1. Contacting the nearest KDB office to provide the relevant details and documentations
   
2. Making an online application and paying the requisite fees
   
3. Permits is processed and issued
   
4. Operating within the conditions of issuance of the permit (Non-compliance can lead to suspension of permit)
   
   

Required Information

1. Name of applicant (individual or firm)
   
2. Prescribed area of carrying milk
   
3. Source of milk
   
4. Quantity of milk to be carried
   
5. Hours of operation
   
6. Premises of operation
   
7. Type of sale (wholesale/ retail)
   
8. Reason for application
   
   

Need for the Document

• Milk handlers who transport or convey raw milk from one point (source) to another (destination) are required to apply for a milk carriage permit from KDB.
  
• Licensing of milk carriers is an important activity in regulation of the dairy industry. It facilitates regular inspection of transport carriers to ensure compliance to milk quality and safety requirements.
  
• In Kenya no person is allowed to carry milk or permit any milk to be carried in a prescribed area except with a valid milk carriage permit.
  
  

Information which might help

1. Milk dealers are required to obtain relevant licenses and permits from Kenya Dairy Board.
   
2. Premises dealing with milk and milk products are first inspected to establish compliance to milk quality and safety requirements prior to licensing.
   
3. Routine inspections are subsequently conducted to monitor continued compliance.
   
4. Non compliances may lead to suspension of license.
   
   

No permit is required for the carriage of milk

1. by Kenya Co-operative Creameries Ltd., in its own vehicles or in vehicles under its control; or
   
2. contained in a tetrapak or other prepacked heat-sealed container; or
   
3. obtained by a person for his own consumption from a dairy licensed under the Dairy Industry (Licensing of Retailers) Regulations, or from a shop licensed by a local authority to sell milk.
   
   

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Dairy Industry Act
  
  

Others

• In Kenya no person is allowed to carry milk or permit any milk to be carried in a prescribed area except with a valid milk carriage permit any person who contravenes this shall be guilty of an offence and shall be liable to a fine not exceeding ten thousand shillings or to a term of imprisonment not exceeding one year or to both.