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Kenya - Obtain Commercial Coffee Marketing License

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Procedure[edit]

Apply In-Person

  1. Application for a Commercial Coffee Marketing License is done in person by visiting the Agriculture and Food Authority Board Head Offices or their field offices in the counties.
  2. Here you will be issued with Application for a Marketing License form to fill and submit.
  3. This form can also be downloaded online by visiting the Agriculture and Food Authority- Coffee Directorate Web page
  4. Fill in the required information carefully and attached the required documents. These include:
    • A certified copy of certificate of incorporation.
    • A certified copy of memorandum and articles of association.
    • A paid up share capital of not less than KSh. 300,000.
    • Names of Company directors, individual National ID/Passport No, Pin Numbers and certificate of good conduct.
    • Names and addresses of two business referees.
    • Tax compliance certificate from Kenya Revenue Authority (KRA) for the Company and Directors.
    • Compliance with Statutory requirements, including but not limited to Safety & Occupational Health Certificate and Local Authority Business Permit.
    • A certified copy of a comprehensive insurance cover from a reputable firm proportionate to volume of coffee handled as per insurance valuation.
    • Clearance certificate by the Nairobi Coffee Exchange (NCE).
    • Compliance with minimum specifications as required by Kenya Bureau of Standards.
    • A letter of intent from an approved bank to give a guarantee.
    • A bank guarantee worth between US$ 1,000,000 and US$ 12,000,000 or one and half times the Free on Directorate (f.o.b) value of the coffee transacted on each particular case less the transaction cost, whichever is higher (after the Directorate approves the application).
    • Undertaking to deduct and remit statutory levies based on the auction/declared value of coffee.
    • Undertaking to deduct and remit growers’ obligations.
    • Undertaking to furnish the Directorate with monthly marketing returns.
    • Proof of engaging services of a coffee liquorer registered by the Directorate .
    • Any other requirements that may be prescribed by the Directorate from time to time.
  5. Submit the completed application form and pay the required application fee of Ksh. 1000 and submit the receipt as proof of payment.
  6. This is followed by an inspection of applicants by the Board field Officers
  7. The Board field officers will make recommendations on the application and forward their report forwarded to Board’s Headquarters for the ultimate Board approval.
  8. Upon a successful approval by the board a list of approved coffee dealers is published in the Kenya gazette.
  9. At this point the applicant is notified and he/she will be required to pay the respective license fees as prescribed by the board and submit the receipt as proof of payment.
  10. Once the license processing is done the Commercial Coffee Marketing License is issued to the applicant of license by the Managing Director of the Agriculture and Food Authority.
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Required Documents[edit]

  1. A certified copy of certificate of incorporation.
  2. A certified copy of memorandum and articles of association.
  3. A paid up share capital of not less than KSh. 300,000.
  4. Names of Company directors, individual National ID/Passport No, Pin Numbers and certificate of good conduct.
  5. Names and addresses of two business referees.
  6. Tax compliance certificate from Kenya Revenue Authority (KRA) for the Company and Directors.
  7. Compliance with Statutory requirements, including but not limited to Safety & Occupational Health Certificate and Local Authority Business Permit.
  8. A certified copy of a comprehensive insurance cover from a reputable firm proportionate to volume of coffee handled as per insurance valuation.
  9. Clearance certificate by the Nairobi Coffee Exchange (NCE).
  10. Compliance with minimum specifications as required by Kenya Bureau of Standards.
  11. A letter of intent from an approved bank to give a guarantee.
  12. A bank guarantee worth between US$ 1,000,000 and US$ 12,000,000 or one and half times the Free on Directorate (f.o.b) value of the coffee transacted on each particular case less the transaction cost, whichever is higher (after the Directorate approves the application).
  13. Undertaking to deduct and remit statutory levies based on the auction/declared value of coffee.
  14. Undertaking to deduct and remit growers’ obligations.
  15. Undertaking to furnish the Directorate with monthly marketing returns.
  16. Proof of engaging services of a coffee liquorer registered by the Directorate .
  17. Any other requirements that may be prescribed by the Directorate from time to time.

Office Locations & Contacts[edit]

Coffee Directorate
Coffee Kenya (So rich so Kenya)
Coffee Plaza Building, 10th Floor
Exchange lane, off Haile Selassie Avenue
PO BOX 30566 - 00100
NAIROBI, KENYA
Phone: +254 20 342717, +254 20 342358
Mobile: 0710 670 026, 0788109426
Website:Coffee Directorate

Agriculture and Food Authority
Tea House; Naivasha Road, off Ngong Road
P.O Box 37962 - 00100, Nairobi
Cell Phone: +254-722200556/734600944
Wireless: +254 - 020 - 2536869/2536886
E-Mail: info@afa.go.ke
Website: AFA

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Eligibility[edit]

  • Any person, cooperative society, group or company who wants to deal or transact the business of commercial coffee marketing in Kenya is eligible to make this application.

Fees[edit]

  • Application fees is Ksh 1,000 (Non-refundable)
  • License fees US$ 1,000

Validity[edit]

  • The license is valid for a period of one year.
  • The license expires on the 30th June of every year.

Documents to Use[edit]

Application for a Marketing License

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Sample Documents[edit]

Please attach sample completed documents that would help other people.

Processing Time[edit]

  • New licenses take a maximum of 90 days to process

Related Videos[edit]

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

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Instructions[edit]

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information[edit]

  1. Name of the applicant (individual / Organization)
  2. Address (Postal)
  3. Telephone
  4. Physical location
  5. Date of incorporation
  6. Name of company
  7. Location of principal office
  8. Details of capital structure ( Nominal and Paid up capital)
  9. Full names, addresses and occupations of the directors
  10. Details of Branch Office(s) if any
  11. Name, Address and Telephone of the Chief Executive.
  12. A statement listing the names of holding companies, associated companies or partnerships in which the applicant has interest.
  13. Names and address of two business referees.
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Need for the Document[edit]

  • A Commercial Coffee Marketing License authorizes the holder to conduct the business of marketing coffee and auctioneering.
  • No person can commercially market coffee unless he is the holder of a current license issued in respect thereof by the Board after consultation with the Director.


Information which might help[edit]

  • Coffee licenses in the coffee industry expire by the 30th of June of every year and license holders apply to the Board for renewal one month prior to the expiry.
  • New license applicants apply any time within the financial year for consideration and licensing.
  • Applicants can deliver or send hard copies of the application to the Coffee Directorate offices countrywide. Details of the various offices can found in the “Office Locations & Contacts” section of this page.
  • In Kenya No person shall, for commercial purposes of buy, sell, pulp, mill, warehouse, export or otherwise deal in or transact any business in coffee unless he holds a current license issued by the Authority or the respective County Government for that purpose.

Other uses of the Document/Certificate[edit]

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links[edit]

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Others[edit]

Terms and conditions

  1. A coffee marketing Agent License shall not be transferable
  2. A coffee marketing agent license shall remit returns to the Board at such frequency and such format as prescribed by the Board
  3. A coffee marketing agent license holder shall be renewable by 30th June of every year upon payment of the renewal fees
  4. A coffee marketing agent license holder shall facilitate inspections whenever conducted
  5. A coffee marketing agent license shall maintain adequate records at premises
  6. Shall adhere to the coffee standards and industry code of practice
  7. The Board reserves the right to withdraw a grower license