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Kenya - Obtain Coffee Pulping Station License

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Procedure[edit]

  • “Pulping station” means a coffee factory or place where coffee cherry is processed into parchment coffee
  • The Pulping station licenses is issued by the respective county government in consultation with the Agriculture and Food Authority Board.

Apply In-Person

  1. Application for a Pulping station license is done in person by visiting the Agriculture and Food Authority Board Head Offices or their field offices in the counties.
  2. Here you will be issued with an Application for pulping station license –Form B1 form to fill and submit. This form can also be downloaded online by visiting the Agriculture and Food Authority- Coffee Directorate Web page
  3. Fill in the required information and attached the required documents. These include:
    • Identification Cards/ Passport and PIN Number of the applicant
    • Registration certificate (in case of Organization/ Cooperative Society / Company)
    • Copy of title deed or certificate of leasehold of duration of lease of not less than six years as proof of ownership or proprietorship and a current certificate of search or other supporting documents.
    • Clearance by water department. (if applicable)
    • Proof of a minimum of 2 acres of coffee or 20,000kgs of cherry on an average of three years.
    • Any other requirements that may be prescribed by the Authority from time to time
  4. Submit the completed application form and pay the required application fee of Ksh. 1000 and submit the receipt as proof of payment.
  5. This is followed by an inspection of applicants farm/facilities by the Board field Officers
  6. After investigations the board’s field offices will submit their findings to the county coffee working group.
  7. The coffee working group will make recommendations on the application and forward their report to Board Headquarters for the ultimate Board approval.
  8. Upon a successful approval the pulping station applicant is notified and he/she will be required to pay a license fee of Ksh 1,000 to the board and submit the receipt as proof of payment.
  9. Once the license processing is done the Pulping station license is posted to field offices for collection by the applicant.
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Required Documents[edit]

  1. Identification Cards/ Passport and PIN Number of the applicant
  2. Registration certificate (in case of Organization/ Cooperative Society / Company)
  3. Copy of title deed or certificate of leasehold of duration of lease of not less than six years as proof of ownership or proprietorship and a current certificate of search or other supporting documents.
  4. Clearance by water department. (if applicable)
  5. Proof of a minimum of 2 acres of coffee or 20,000kgs of cherry on an average of three years.
  6. Any other requirements that may be prescribed by the Authority from time to time

Office Locations & Contacts[edit]

Coffee Directorate
Coffee Kenya (So rich so Kenya)
Coffee Plaza Building, 10th Floor
Exchange lane, off Haile Selassie Avenue
PO BOX 30566 - 00100
NAIROBI, KENYA
Phone: +254 20 342717, +254 20 342358
Mobile: 0710 670 026, 0788109426
Website:Coffee Directorate

Agriculture and Food Authority
Tea House; Naivasha Road, off Ngong Road
P.O Box 37962 - 00100, Nairobi
Cell Phone: +254-722200556/734600944
Wireless: +254 - 020 - 2536869/2536886
E-Mail: info@afa.go.ke
Website: AFA

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Eligibility[edit]

  • Any person, cooperative society, group or company can apply for a coffee pulping station license.

Fees[edit]

  • Application fees is Ksh 1,000 (Non-refundable)
  • License fees is Ksh 1000

Validity[edit]

  • The license is valid for a period of one year.
  • The license expires on the 30th June of every year.

Documents to Use[edit]

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Sample Documents[edit]

Please attach sample completed documents that would help other people.

Processing Time[edit]

  • New licenses take a maximum of 90 days to process

Related Videos[edit]

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

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Instructions[edit]

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information[edit]

  1. Name of the applicant (individual / Organization)
  2. Address (Postal)
  3. Telephone
  4. Physical location
  5. Proposed name of farm
  6. L.R. Number (title deed number)
  7. Name(s) of directors
  8. Production for immediate past three years
  9. Land under mature coffee
  10. Source of water
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Need for the Document[edit]

  • A Coffee Pulping Station License authorizes the holder to operate as pulping station.
  • No person can operate a pulping station unless he is the holder of a current license issued in respect thereof by the Board after consultation with the Director.

Information which might help[edit]

  • Coffee licenses in the coffee industry expire by the 30th of June of every year and license holders apply to the Board for renewal one month prior to the expiry.
  • New license applicants apply any time within the financial year for consideration and licensing.
  • Applicants can deliver or send hard copies of the application to the Coffee Directorate offices countrywide. Details of the various offices can found in the “Office Locations & Contacts” section of this page.
  • In Kenya No person shall, for commercial purposes of buy, sell, pulp, mill, warehouse, export or otherwise deal in or transact any business in coffee unless he holds a current license issued by the Authority or the respective County Government for that purpose.

Other uses of the Document/Certificate[edit]

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links[edit]

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Others[edit]

  1. This license shall be only for pulping own coffee.
  2. The County may cancel, vary or suspend the license issued to any person if such person fails to comply with terms and conditions of the license.
  3. The pulping stations shall submit their pulping returns to the County on bi-annual basis
  4. A pulping license may be suspended where the licensee, without any good reason acceptable to the County, continues to default in submitting returns.

OBLIGATION OF PULPING LICENSEE

  • The following are the operating standards and obligations which shall be binding upon the holders of the license
  1. Where a licensee pulps coffee other than that from own estate, there shall be a service contract between the parties, and the licensee shall deemed to be the agent of the grower and shall act in the best interests of the grower.
  2. The cost of the service shall not exceed 15% of the net earnings from the coffee sales and the same shall be stated in the agreement at the beginning of each year and the amount shall be paid by the growers upon receipt of payment for the coffee.
  3. The licensee shall perform sorting and density grading of cherry immediately upon receipt.
  4. The licensee shall weigh the grower’s cherry using a credible weighing system, maintain an accurate record of the same and give an original receipt thereof to the grower immediately.
  5. The licensee shall diligently and carefully carry out the process of removal of coffee pulp from the cherry, fermentation, washing and drying to the desired moisture content without delay and maintain the highest possible value of the coffee.
  6. The, licensee shall, if it has not done so, buy computers, digitize its coffee weighing scales and post the information of quantity and quality to a central database made accessible to the grower.
  7. In parchment handling, the licensee shall do quality analysis of the dry parchment prior to storage and will mix only parchment that is of similar quality.
  8. The licensee shall digitize stock cards.
  9. The licensee shall insure the coffee against loss and damage while at the station and in transit.
  10. The licensee shall reinforce the security of the station to guard against theft of coffee by its servants or other persons and where security of the parchment cannot reasonably be guaranteed, it shall transport the same to a safer location.
  11. Before moving the coffee, the licensee shall apply for a movement permit for the coffee from the relevant authority and install a tracking device for the vehicle ferrying the coffee. 12. The licensee shall have the permits for the movement of coffee duly endorsed by the miller to acknowledge receipt of the parchment clearly indicating quantity and quality and shall file proper returns for the same which shall periodically be availed to auditors for verification. 13. In cases where the licensee is a co-operative society, its executive officials shall not borrow funds on behalf of the grower, but if expressly approved and passed at the