Kenya - Obtain Coffee Miller License

ProcedureEdit

Apply In-Person

Application for a Coffee Miller License shall be made to the AFA Coffee Directorate office or their field offices in the County Government Office. Coffee Directorate Office Location & Contact Details.
Applicants are required to collect and complete the Application for a Coffee Miller License Form (Grant/ Renewal), obtain at the Coffee Directorate Office or their field offices in the County government or directly download it using this Application for a Coffee Miller License Form
Upon obtaining the application form, the applicant should legibly complete the forms, attach the relevant supporting documentation as listed under the “Required Documents” section of this page. The complete file should be submitted to the Regulations and Compliance Department (9th Floor) (Room 3) (AFA Coffee Directorate Office) or their field offices in the County government in person or via the following email address, ([email protected]).
Upon submission of the application, the technical assistant will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified corrected.
The application shall be accompanied by proof of payment of the application fee of Kshs.1000.00 (non-refundable) as per the Directorate preferable payment method. Please refer to the “Fees” section of this page for more information.
Where all the required information and documents have been submitted for processing, applicants will receive an acknowledgment receipt as proof of submission of the application and for future inquiry.
The Regulations and Compliance Department office for purposes of ascertaining whether the premise/warehouse used has been operating in accordance with standards as per the Coffee Regulation Act may request additional information relevant to the application. In such a case, the information must be submitted within the stipulated time from the date of notification. Where the applicant fails to submit the required information, the Registrar shall reject the application.
The Regulations and Compliance Department office shall schedule a premise inspection visit with the applicant to determine if the information provided is accurate.
During the Inspection visit, any discrepancies will be brought to the attention of the applicant and corrective action must be taken before a license/permit is issued.
Upon successful implementation of any discrepancies noted during the inspection visit, a follow-up inspection may be conducted by the inspection team to ascertain the effectiveness of the implementation (where applicable).
After the document evaluation and inspection phases have been completed satisfactorily, the applicant shall be notified of the decision by phone or letter by the Regulations and Compliance Department, after consultation with the board.
If approved, the applicant will be required to make payment of the annual license fee of USD.1, 000.00 or its equivalent in Kshs, and present proof of payment to be validated by the Regulations and Compliance Department office.
Where the Regulations and Compliance Department is not satisfied that the application meets the requirements for the application, it shall reject the application and notify the applicant thereof in writing, stating the reasons for the rejection.
The applicant is notified via a phone call or a letter when the certificate is ready to be collected.
The time frame accumulatively for processing the application is usually thirty (30) days.
A coffee miller license shall be subject to such terms and conditions as the board deems fit to impose in each case, and such terms and conditions or requirements shall be endorsed on the permit/License.

NOTE:

All applications will be subjected to an integrity vetting process and any false information provided by the applicants or other integrity issues will lead to prosecution and cancellation of the license.
A person who is aggrieved by the decision of the Authority in respect of a grant, refusal, renewal, or variation of a license may appeal to the Cabinet Secretary within 30 days from the date on which the applicant received notice of the decision.

Required DocumentsEdit

Duly completed and signed Application for a Coffee Miller License Form
Certificate of incorporation (copy) For a local company OR Certificate of compliance (copy)For a branch of a foreign company
Articles of association (copy)
Form CR 2 (copy), with paid up share capital of not less than KES 300,000.00
List of the contact details of the directors and two business referees.
Valid tax compliance certificate. For the company and directors
Certified insurance cover (copy). From a reputable firm proportionate to the volume of coffee handled as per insurance valuation.
Sworn affidavit from the applicant
Commitment letter from a liquorer
Letter of undertaking. To furnish coffee directorate with monthly stock returns
Any other requirements that may be prescribed by the Directorate from time to time.

Office Locations & ContactsEdit

Coffee Directorate - Head Office
Address: 10th Floor, Coffee Plaza Bldg
Exchange Lane off Haile Selassie Avenue
P.O Box 30566-00100, NAIROBI, KENYA
Telephone: (+254) 020-3342717, 0710670026, 0782411804, 0788-494579
Email: [email protected] / [email protected]
Coffee Directorate Office Location & Contact Details.

Agriculture and Food Authority (AFA) - Head Office
Address: Tea House; Naivasha Road, off Ngong Road
P.O Box 37962 - 00100, Nairobi
Cell Phone: +254-722200556/734600944
Wireless: +254 - 020 - 2536869/2536886
E-Mail: [email protected]
Agriculture and Food Authority Website

Nairobi Coffee Exchange - Head Office
Address: Wakulima House, 2nd floor Haile Selassie Avenue
P.O. Box 36886 -00200 Nairobi,
Kenya
Tel: +254733 222 223
Email: [email protected]
Nairobi Coffee Exchange Website

Agriculture and Food Authority – Integrated Management Information System (AFA IMIS): Link

EligibilityEdit

Any person, cooperative society, group or company who wants to erect/operate a coffee milling plant in Kenya can make this application.

FeesEdit

The following fees are applicable:

Application fee of Kshs.1000.00 (non-refundable)
License fees US$ 1000.00 or its equivalent in Kshs. (paid annually)

Payment methods: cash, mobile money platforms

For payments made through MPESA, the pay bill number is 400222. Account number format will be; the business code (468927) followed by (*) then the client's name. For example, 468927*James.

ValidityEdit

The license is valid for one (01) year unless suspended, revoked, or cancelled by the Authority.
The license expires on the 30th June of every year and should be renewed, not later than thirty (30) days of the current license. Late application shall attract a penalty fee.

Documents to UseEdit

Application for a Coffee Miller License Form

Sample DocumentsEdit

Please attach sample completed documents that would help other people.

Processing TimeEdit

The time frame accumulative for processing the application is usually thirty (30) days.

InstructionsEdit

Requirement of a Coffee Miller License Holder:

A coffee grower’s milling license authorizing the holder, being a co-operative society or other legal entity comprising growers, to pulp, mill, market or roast coffee;
A commercial miller’s license authorizing the holder to conduct the business of milling coffee at a fee.
The milling of coffee may be carried out by-
A coffee grower or grower’s co-operative society, under a coffee grower’s milling license, or
A commercial miller under a commercial miller’s license.
Coffee milling shall only be conducted at premises that are specified as such in the register maintained by the Authority.
A miller shall ensure that the grower or grower’s representative is notified and is present during the milling process.
A commercial coffee miller shall take out insurance cover against fire, theft and other risks for all coffee delivered for milling and for milled coffee which has not yet been handed over for marketing.
Every miller shall account for mill spillage or sweepings and all other coffee by-products to the Authority and the growers at such intervals and in such format as may be prescribed by the Authority.
The Authority shall from time to time prescribe the maximum proportion of milling losses allowable per parchment type and publicize the information in such a manner as to be easily accessible to the grower.
A grower who mills his own coffee shall ensure production and delivery records are submitted to the Authority in form C3 set out in the First Schedule.
For purposes of direct sales, a miller shall categorize and bulk coffee to meet specific market requirements as instructed by the grower and in the best interest of the grower.

Required InformationEdit

Name of the applicant (individual / Organization)
Contact Details (Address (Postal)/ Telephone)
Physical location
Proposed name of farm
L.R. Number (title deed number)
Milling capacity (in tonnage)
License category (Estate / Co-operative Society)
Milling category applying for (Grower-miller/ Commercial-miller)
Declaration by the applicant

Need for the DocumentEdit

A Coffee miller license authorizes to erect/operate a coffee milling plant.
No person can operate a coffee milling plant unless he is the holder of a current license issued in respect thereof by the Board after consultation with the Director.

Information which might helpEdit

Coffee licenses in the coffee industry expire by the 30th of June of every year and license holders apply to the Board for renewal one month prior to the expiry.
New license applicants apply any time within the financial year for consideration and licensing.
Applicants can deliver or send hard copies of the application to the Coffee Directorate offices countrywide. Details of the various offices can be found in the “Office Locations & Contacts” section of this page.
In Kenya No person shall, for commercial purposes of buy, sell, pulp, mill, warehouse, export or otherwise deal in or transact any business in coffee unless he holds a current license issued by the Authority or the respective County Government for that purpose.

External LinksEdit

Obtain coffee miller's licence Process
Kenya Coffee Act

OthersEdit

More information which might help people.