Kenya - Obtain Coffee Grower Marketer License

ProcedureEdit

Apply In-Person

Application for a Coffee Grower Marketer License shall be made to the AFA Coffee Directorate office or their field offices in the County Government Office. Coffee Directorate Office Location & Contact Details.
Applicants are required to collect and complete the Application for a Coffee a Commericial/ Grower Marketer License Form E1 (Grant/ Renewal), obtain at the Coffee Directorate Office or their field offices in the County government or directly download it using this Application for a Coffee a Commericial/ Grower Marketer License Form E1 (Grant/ Renewal)
Upon obtaining the application form, the applicant should legibly complete the forms, attach the relevant supporting documentation as listed under the “Required Documents” section of this page. The complete file should be submitted to the Regulations and Compliance Department (9th Floor) (Room 3) (AFA Coffee Directorate Office) or their field offices in the County government in person or via the following email address, [email protected].
The application shall be accompanied by proof of payment of the application fee of Kshs.1000.00 (non-refundable) as perthe Directorate preferable payment method.Please refer to the “Fees” section of this page for more information.
Upon submission of the application, the technical assistant will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified corrected.
Where all the required information and documents have been submitted for processing, applicants will receive an acknowledgment receipt as proof of submission of the application and for future inquiry.
The Regulations and Compliance Department office for purposes of ascertaining whether the premise/warehouse used has been operating in accordance with standards as per the Coffee Regulation Act may request additional information relevant to the application. In such a case, the information must be submitted within the stipulated time from the date of notification. Where the applicant fails to submit the required information, the Registrar shall reject the application.
The inspector will contact the applicant, via email or through a phone call, to schedule an inspection date depending on the applicant's availability.
During the Inspection visit, any discrepancies will be brought to the attention of the applicant and corrective action must be taken before a license/permit is issued.
Upon successful implementation of any discrepancies noted during the inspection visit, a follow-up inspection may be conducted by the inspection team to ascertain the effectiveness of the implementation (where applicable).
After the document evaluation and inspection phases have been completed satisfactorily, the applicant shall be notified of the decision by phone or letter by the Regulations and Compliance Department, after consultation with the board.
If approved, the applicant will be required to make payment of the annual license fee Kshs 10,000.00 as perthe Directorate preferable payment method and present proof of payment to be validated by the Regulations and Compliance Department office. Please refer to the “Fees” section of this page for more information.
Where the Regulations and Compliance Department is not satisfied that the application meets the requirements for the application, it shall reject the application and notify the applicant thereof in writing, stating the reasons for the rejection.
The applicant is notified via a phone call or a letter when the certificate is ready to be collected.
The time frame accumulatively for processing the application is usually thirty (30) days.
A coffee grower marketer license shall be subject to such terms and conditions as the board deems fit to impose in each case, and such terms and conditions or requirements shall be endorsed on the permit/License.

NOTE:

All applications will be subjected to an integrity vetting process and any false information provided by the applicants or other integrity issues will lead to prosecution and cancellation of the license.
A person who is aggrieved by the decision of the Authority in respect of a grant, refusal, renewal, or variation of a license may appeal to the Cabinet Secretary within 30 days from the date on which the applicant received notice of the decision.

Required DocumentsEdit

General Requirements:

Duly Completed and signed Application for a Coffee a Commericial/ Grower Marketer License Form E1 (Grant/ Renewal)
Pulping station licence (original) (For more information on how to obtain a pulping station licence visit the wikiprocedure website: Kenya-Obtain Coffee Pulping Station License)
Sworn affidavit (copy) By the Commissioner of Oaths and signed by the applicant.
Valid police clearance certificate (certificate of good conduct) (copy)
Letter of undertaking (original)To furnish coffee directorate with monthly returns and comply with KEBS KS1052,593,2221,175(2011).
Production statistics (copy) For the past three years with evidence of milling statements.

Additionally Requirements, for individuals

Valid tax compliance certificate (copy) of the applicant.
Copy of the Identity card (citizens)/passport (foreigners) of the applicant.

Additionally Requirements, for a company or a society

Valid tax compliance certificate (copy) of the company.
Form CR 2 (copy) With paid up share capital of not less than KES 300,000.
Certificate of incorporation (copy)
List of the contact details of the directors.

Office Locations & ContactsEdit

Coffee Directorate - Head Office
Address: 10th Floor, Coffee Plaza Bldg
Exchange Lane off Haile Selassie Avenue
P.O Box 30566-00100, NAIROBI, KENYA
Telephone: (+254) 020-3342717, 0710670026, 0782411804, 0788-494579
Email: [email protected] / [email protected]
Coffee Directorate Office Location & Contact Details.

Agriculture and Food Authority (AFA) - Head Office
Address: Tea House; Naivasha Road, off Ngong Road
P.O Box 37962 - 00100, Nairobi
Cell Phone: +254-722200556/734600944
Wireless: +254 - 020 - 2536869/2536886
E-Mail: [email protected]
Agriculture and Food Authority Website

Nairobi Coffee Exchange - Head Office
Address: Wakulima House, 2nd floor Haile Selassie Avenue
P.O. Box 36886 -00200 Nairobi,
Kenya
Tel: +254733 222 223
Email: [email protected]
Nairobi Coffee Exchange Website

Agriculture and Food Authority – Integrated Management Information System (AFA IMIS): Link

EligibilityEdit

Pulping station license holder who intends to transact coffee as a grower marketer is eligible to apply.

FeesEdit

The following fees are applicable:

Application fee of Kshs 1000.00 (non-refundable)
License Fee of Kshs. 10,000.00 (per annual)

Payment methods:

cash, mobile money platforms
For payments made through MPESA, the paybill number is 400222.
Account number format will be; the business code (468927) followed by (#) then the client's name. For example, 468927#James.

ValidityEdit

The license is valid for one (01) year unless suspended, revoked, or cancelled by the Authority.
The license expires on the 30th June of every year and should be renewed, not later than thirty (30) days of the current license. Late application shall attract a penalty fee.

Documents to UseEdit

Application for a Coffee a Commericial/ Grower Marketer License Form E1 (Grant/ Renewal)

Sample DocumentsEdit

Please attach sample completed documents that would help other people.

Processing TimeEdit

The time frame accumulative for processing the application is usually thirty (30) days.

InstructionsEdit

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since January 1908.

Required InformationEdit

Name of the applicant (individual / Organization)
Contact Details (Address (Postal)/ Telephone/ Email address)
Physical location
Date of incorporation
Name of company
Location of principal office
Details of capital structure ( Nominal and Paid up capital)
Full names, addresses and occupations of the directors
Details of Branch Office(s) if any
Name, Address and Telephone of the Chief Executive.
A statement listing the names of holding companies, associated companies or partnerships in which the applicant has interest.
Names and address of two business referees.
Declaration by the applicant

Need for the DocumentEdit

Coffee Grower Marketer License is a license issued to pulping station license holder in order to transact coffee as a grower marketer.
No person can coffee grower marketer unless he is the holder of a current license issued in respect thereof by the Board after consultation with the Director.

Information which might helpEdit

Coffee licenses in the coffee industry expire by the 30th of June of every year and license holders apply to the Board for renewal one month prior to the expiry.
New license applicants apply any time within the financial year for consideration and licensing.
Applicants can deliver or send hard copies of the application to the Coffee Directorate offices countrywide. Details of the various offices can found in the “Office Locations & Contacts” section of this page.
In Kenya No person shall, for commercial purposes of buy, sell, pulp, mill, warehouse, export or otherwise deal in or transact any business in coffee unless he holds a current license issued by the Authority or the respective County Government for that purpose.

External LinksEdit

Obtain grower marketer licence Process
Kenya Coffee Act

OthersEdit

More information which might help people.