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Difference between revisions of "Kenya - Importing goods"

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==Procedure==
 
==Procedure==
#Obtain an import permit, if the types of goods require you to (food, drugs, chemicals, agricultural products).
+
<br>
#The first thing to do is to ensure that all goods to be imported meet Kenyan Standards as prescribed by KEBS
+
*Duties and taxes are levied on any imported and exported goods before releasing them from Customs; except goods qualifying for special privilege according to the laws and regulations, whereby their duties and taxes are exempted.<br><br>
#Send information to the supplier clear describing the following
+
===Apply in Kenya ===
##Goods description
+
<br>
##Technical specifications
+
# It is advisable to use the services of a clearing agent who can facilitate the process of preparing the necessary Customs documents.<br>
##Quantity
+
# When engaging with your preferred clearing agent ensure you provide all the importation documents including but not limited to:<br>
##Price
+
#:* A Certificate of Conformity (CoC) from the PVoC agent for regulated products;<br>
##Delivery period
+
#:* an import standards mark (ISM) when applicable;<br>
##Regulatory requirements
+
#:* Valid Commercial Invoice from the exporting firm<br>
#Confirm that the goods are not on the prohibited list
+
#:* Valid pro forma invoices from the exporting firm.<br>
#Check to make sure that the goods do not attract ant-dumping duties
+
#:* Certificate of origin<br>
#Determine the cost, organize funding, and obtain advice from your bank.
+
#:* Freight invoice for sea cargo<br>
#Discuss with the supplier, sign a contract, and make payments as agreed
+
#:* Logbook and its translation if it is not in English (motor vehicle)<br>
#Before the goods get into the country you should:
+
#:* Permit/License for restricted goods<br>
##Obtain the commercial invoice, packing list, bill of lading, certificate of conformity
+
#:* Personal or Taxpayer Identification Number (PIN certificate)<br>
##Appoint a clearing agent who will compute the customs duty, port charges, transport charges and advice you accordingly
+
#:* Exemption letter (in case goods are exempted)<br>
##Obtain the relevant quality certificates
+
#:* Purchase Orders/Contracts<br>
#When the goods arrive, you should do the following:
+
#:* Certificate of Roadworthiness for Motor Vehicles<br>
##Process the goods through customs
+
#:* Packing List<br>
##Obtain a release order
+
#:* Letter of Credit (if available)<br>
##Authenticate compliance certificates
+
# The clearing agent will ensure that all the required documentation are attached and submit it, on your behalf, to the Customs Services Department.<br>
## organise to Pay port charges, collect goods and transport to your premise
+
# With the assistance of the clearing agent you are required to declare the goods you are importing in the customs system. You will be required to fill a [http://www.dhl.co.ke/content/dam/downloads/ke/express/PDF/kenyan_import_declaration_form.pdf Import declaration form] which the clearing agent will use to make entries into the customs system.<br>
 +
# The Customs will then check the documents and release the goods for verification.<br>
 +
# Verification will be done by the Customs and other interested regulatory bodies e.g. Kenya Bureau of Standards to determine the type, quantity and quality of goods imported <br>
 +
# The verification will determine the duties and tax payable on the imported goods. This is determined using the [https://www.tra.go.tz/swahili/images/EAC-CET-2017.pdf East African Community Common External Tariff]<br>
 +
# After this the agent will be issued with a release order.<br>
 +
# With the release order you are required to pay tax, duty and port charges after which the goods will be released to the clearing agent (or importer).<br>
 +
# After payment, you can now collect your goods and transport them to your destination <br><br>
  
 
==Required Documents==
 
==Required Documents==
#Suppliers invoice
+
<br>
#Packing list
+
# A Certificate of Conformity (CoC) from the PVoC agent for regulated products;<br>
#Bill of lading
+
# An import standards mark (ISM) when applicable;<br>
#Import Declaration form (IDE Form C-61)
+
# Valid Commercial Invoice from the exporting firm<br>
#Declaration of Customs value form (Form C-52)
+
# Valid pro forma invoices from the exporting firm.<br>
#Certificate of Compliance
+
# Bill of Lading (sea cargo)/Airway Bill (air cargo)<br>
#Release Order
+
# Certificate of origin<br>
#Trade License
+
# Freight invoice for sea cargo<br>
 
+
# Logbook and its translation if it is not in English (motor vehicle)<br>
 
+
# Permit/License for restricted goods<br>
 
+
# Personal or Taxpayer Identification Number (PIN certificate)<br>
 +
# Exemption letter (in case goods are exempted)<br>
 +
# Purchase Orders/Contracts<br>
 +
# Certificate of Roadworthiness for Motor Vehicles<br>
 +
# Packing List<br>
 +
# Letter of Credit (if available)<br><br>
  
 
==Office Locations & Contacts==
 
==Office Locations & Contacts==
'''Kenya Airports Authority (KAA)'''<br>
+
<br>
Inquiries:<br>
+
'''Kenya Revenue Authority (KRA) Customs Department'''<br>
020-6611000/6612000/82211<br>
+
Address: Forodha House, JKIA, P.O. Box 00501-19070<br>
0722205061/2/3/4/5/6/7/8<br>
+
Tel: +254 206 822 854/7/8 / +254 711 099 999<br>
Fax:254-020-82230<br>
+
Email: callcentre@kra.go.ke / nes.customerfeedback@kra.go.ke<br>
 
+
Website: [http://www.kra.go.ke/ KRA Website]<br><br>
'''Kenya Ports Authority (KPA)'''<br>
+
'''Kenya Bureau of Standards'''<br>
 
+
Popo Road, Off Mombasa Road,<br>
(041) 2112999/2112999<br>
+
P.O. Box 54974 - 00200<br>
+254 (0) 412113999<br>
+
Nairobi,<br>
P.O Box 95009-80104,<br>
+
Kenya.<br>  
Mombasa, Kenya<br>
+
Tel: + 254 (20) 694 8000<br>
+
Mobile: 0722 202 137 or 0734 600 471/2<br>
 
+
PVOC: 0724 255 242<br>
 
+
Website: [https://www.kebs.org/ KEBS Website]<br><br>
 
 
  
 
==Eligibility==
 
==Eligibility==
Any person aged 18 years and above, and legally residing in the country can import goods into the country.
+
<br>
 
+
* Any person aged 18 years and above can import goods into the country.<br><br>
 
 
 
 
  
 
==Fees==
 
==Fees==
Charges vary depending on the types of goods, tonnage ,and cost of importation.
+
<br>
very creepy
+
* An import declaration fee (IDF) of 2.25% of the CIF Value subject to a minimum of 5,000.00 Kenyan Shillings is payable. Customs will assess duty payable depending on the value of the item(s) and the duty rate applicable.
 
+
* The [https://www.tra.go.tz/swahili/images/EAC-CET-2017.pdf East African Community Common External Tariff] laying out the duty rates of imported items is available.
 
==Validity==
 
==Validity==
Forever
+
<br>
 
+
* The validity is forever. <br><br>
 
 
  
 
==Documents to Use==
 
==Documents to Use==
Please attach documents which can be used by people who would like to follow this procedure.  
+
<br>
 
+
*[http://www.dhl.co.ke/content/dam/downloads/ke/express/PDF/kenyan_import_declaration_form.pdf Import declaration form]<br><br>
 
 
 
 
  
 
==Sample Documents==
 
==Sample Documents==
  Please attach sample completed documents which would help other people who would like to follow this procedure.  
+
  Please attach sample completed documents that would help other people.
 
 
  
  
  
 
==Processing Time==
 
==Processing Time==
Depends on the mode of importation and the distance between Kenya and the exporting country
+
<br>
 
+
* Depends on the mode of importation and the distance between Kenya and the exporting country<br><br>
 
 
 
 
 
 
  
 
==Related Videos==
 
==Related Videos==
 
  Videos explaining the procedure or to fill the applications.  
 
  Videos explaining the procedure or to fill the applications.  
  Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
+
  Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
  Please remove the "&" inside the tags during implementation.
+
  Please remove the '&' inside the tags during implementation.
 
  Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,  
 
  Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,  
 
  sevenload, viddler, vimeo, youku, youtube
 
  sevenload, viddler, vimeo, youku, youtube
 
  width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
 
  width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
  e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M".  
+
  e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.
 
 
 
 
 
  
  
 +
 
==Instructions==
 
==Instructions==
#Familiarize yourself with the documentation and procedures required to successfully import goods into the country.
+
Please provide other instructions related to the certificate/documents.
#Familiarize yourself with the procedures pertinent to the kind of materials you are importing into the country. For instance, the importation of plant materials is covered by the Plant Protection Act (Cap 324)
+
e.g. The state office holds birth records since january 1908.
#Make sure you have a trade license
 
#Prepare all the necessary documents, mapping out the different steps involved in the importation process.  
 
#A clearing agent can help you process all the necessary documentation
 
 
 
 
 
 
  
  
 
==Required Information==
 
==Required Information==
#Import declaration
+
<br>
#Content particulars
+
# Importers name and contact information <br>
#Suppliers invoice
+
# Sellers name and contact information<br>
#Documented evidence carriage of goods
+
# Importers PIN number<br>
#Customs value declaration
+
# Country of supply<br>
#Compliance information
+
# Port of discharge <br>
#Good release order evidence
+
# Port clearance certificate<br>
+
# Mode of transport<br>
 
+
# Transaction terms<br>
 
+
# Invoice number <br>
 
+
# Currency of transaction<br>
 +
# Freight details<br>
 +
# Insurance details<br>
 +
# Description of imported products<br><br>
  
 
==Need for the Document==
 
==Need for the Document==
The process of importing goods into the country can be hectic, especially for those who lack a clear understanding of the required documentation and procedures. Here is everything you to know to legally import goods into Kenya
+
<br>
 
+
* Importation allows one to bring in goods into Kenya from other countries,<br><br>
 
+
 
 
 
 
 
 
==Information which might help==
 
==Information which might help==
Get in touch with a clearing agent before you start the importation process to make things easier
+
<br>
 
+
* To import any commodity into Kenya, an importer will have to enlist the services of a clearing agent who will process the import documentation through Kenya Customs electronically on the Simba 2005 system and clear the goods on your behalf.<br>
 
+
* Kenya has a pre-shipment inspection requirement (the Pre-Shipment Verification of Conformity, or PVoC) for exports destined for Kenya. <br>
 
+
* Exports to Kenya must also obtain an additional Import Standards Mark (ISM), which must be affixed to a list of sensitive imported products sold in Kenya.<br>
 +
* All Kenyan imports are required to have the following documents: Import Declaration Forms (IDF); a Certificate of Conformity (CoC) from the PVoC agent for regulated products; an import standards mark (ISM) when applicable; and valid pro forma invoices from the exporting firm.<br>
 +
* All imports procured by Kenyan-based importers must be insured with companies licensed to conduct business in Kenya. <br>
 +
* Importation of animals, plants, and seeds are subject to quarantine regulations.<br>
 +
* Goods imported by or on behalf of privileged persons and institutions are entitled to special exemptions from tax duty. These include goods and equipment imported for use by the President; the Kenya Armed Forces and the Armed Forces of any allied power; diplomatic staff of the United Nations or its specialized agencies or any Commonwealth High Commission or of any foreign embassy, consulate or diplomatic mission; donor agencies, international and regional organizations with diplomatic accreditation, bilateral or multilateral agreements with Kenya; and the disabled, blind and physically handicapped.<br><br>
  
 
==Other uses of the Document/Certificate==
 
==Other uses of the Document/Certificate==
 
  Please explain what are other uses of obtaining this document/certificate.
 
  Please explain what are other uses of obtaining this document/certificate.
 
  e.g. Birth Certificate can be used as proof of identity.
 
  e.g. Birth Certificate can be used as proof of identity.
 
+
 
 
  
  
 
==External Links==
 
==External Links==
Kenya Airports Authority<br>  
+
<br>
https://www.kaa.go.ke/contact-us/contact-us<br>
+
*[http://www.industrialization.go.ke/images/downloads/handbook_importing_exporting.pdf Handbook of Importing and Exporting in Kenya]<br>
 
+
*[https://www.tra.go.tz/swahili/images/EAC-CET-2017.pdf East Africa Community Common External Tariff]<br>
Kenya ports Authority<br>
+
*[https://www.export.gov/article?id=Kenya-import-requirements-and-documentation Kenya Import requirements and documentation]<br>
http://www.kpa.co.ke/Pages/default.aspx<br>
+
*[https://www.kra.go.ke/en/individual/importing/learn-about-importation/how-to-import How to Import]<br>
 
+
*[https://www.kra.go.ke/images/Customs/Passenger-Terminals-FAQs.pdf Passenger Terminal FAQ”s]<br><br>
 
 
 
 
  
 
==Others==
 
==Others==
 +
<br>
 +
;The Customs Union
 +
* The Customs Union is the first Regional Integration milestone and critical foundation of the East African Community (EAC), which has been in force since 2005, as defined in Article 75 of the Treaty for the Establishment of the East African Community.<br>
 +
* It means that the EAC Partner States have agreed to establish free trade (or zero duty imposed) on goods and services amongst themselves and agreed on a common external tariff (CET), whereby imports from countries outside the EAC zone are subjected to the same tariff when sold to any EAC Partner State.<br>
 +
* Goods moving freely within the EAC must comply with the EAC Rules of Origin and with certain provisions of the Protocol for the Establishment of the East African Community Customs Union.<br><br>
  
Kenya Bureau of Standards (KEBS): Detailed Exporter and Importer Guidelines<br>
 
http://www.intertek.com/uploadedFiles/Intertek/Divisions/Oil_Chemical_and_Agri/Media/pdfs/Kenya%20Importer%20and%20Exporter%20Guidelines.pdf
 
  
 
  
  

Revision as of 19:36, 13 June 2019

Procedure


  • Duties and taxes are levied on any imported and exported goods before releasing them from Customs; except goods qualifying for special privilege according to the laws and regulations, whereby their duties and taxes are exempted.

Apply in Kenya


  1. It is advisable to use the services of a clearing agent who can facilitate the process of preparing the necessary Customs documents.
  2. When engaging with your preferred clearing agent ensure you provide all the importation documents including but not limited to:
    • A Certificate of Conformity (CoC) from the PVoC agent for regulated products;
    • an import standards mark (ISM) when applicable;
    • Valid Commercial Invoice from the exporting firm
    • Valid pro forma invoices from the exporting firm.
    • Certificate of origin
    • Freight invoice for sea cargo
    • Logbook and its translation if it is not in English (motor vehicle)
    • Permit/License for restricted goods
    • Personal or Taxpayer Identification Number (PIN certificate)
    • Exemption letter (in case goods are exempted)
    • Purchase Orders/Contracts
    • Certificate of Roadworthiness for Motor Vehicles
    • Packing List
    • Letter of Credit (if available)
  3. The clearing agent will ensure that all the required documentation are attached and submit it, on your behalf, to the Customs Services Department.
  4. With the assistance of the clearing agent you are required to declare the goods you are importing in the customs system. You will be required to fill a Import declaration form which the clearing agent will use to make entries into the customs system.
  5. The Customs will then check the documents and release the goods for verification.
  6. Verification will be done by the Customs and other interested regulatory bodies e.g. Kenya Bureau of Standards to determine the type, quantity and quality of goods imported
  7. The verification will determine the duties and tax payable on the imported goods. This is determined using the East African Community Common External Tariff
  8. After this the agent will be issued with a release order.
  9. With the release order you are required to pay tax, duty and port charges after which the goods will be released to the clearing agent (or importer).
  10. After payment, you can now collect your goods and transport them to your destination

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Required Documents


  1. A Certificate of Conformity (CoC) from the PVoC agent for regulated products;
  2. An import standards mark (ISM) when applicable;
  3. Valid Commercial Invoice from the exporting firm
  4. Valid pro forma invoices from the exporting firm.
  5. Bill of Lading (sea cargo)/Airway Bill (air cargo)
  6. Certificate of origin
  7. Freight invoice for sea cargo
  8. Logbook and its translation if it is not in English (motor vehicle)
  9. Permit/License for restricted goods
  10. Personal or Taxpayer Identification Number (PIN certificate)
  11. Exemption letter (in case goods are exempted)
  12. Purchase Orders/Contracts
  13. Certificate of Roadworthiness for Motor Vehicles
  14. Packing List
  15. Letter of Credit (if available)

Office Locations & Contacts


Kenya Revenue Authority (KRA) Customs Department
Address: Forodha House, JKIA, P.O. Box 00501-19070
Tel: +254 206 822 854/7/8 / +254 711 099 999
Email: callcentre@kra.go.ke / nes.customerfeedback@kra.go.ke
Website: KRA Website

Kenya Bureau of Standards
Popo Road, Off Mombasa Road,
P.O. Box 54974 - 00200
Nairobi,
Kenya.
Tel: + 254 (20) 694 8000
Mobile: 0722 202 137 or 0734 600 471/2
PVOC: 0724 255 242
Website: KEBS Website

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Eligibility


  • Any person aged 18 years and above can import goods into the country.

Fees


  • An import declaration fee (IDF) of 2.25% of the CIF Value subject to a minimum of 5,000.00 Kenyan Shillings is payable. Customs will assess duty payable depending on the value of the item(s) and the duty rate applicable.
  • The East African Community Common External Tariff laying out the duty rates of imported items is available.

Validity


  • The validity is forever.

Documents to Use


Ads by Google

Sample Documents

Please attach sample completed documents that would help other people.


Processing Time


  • Depends on the mode of importation and the distance between Kenya and the exporting country

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.


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Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.


Required Information


  1. Importers name and contact information
  2. Sellers name and contact information
  3. Importers PIN number
  4. Country of supply
  5. Port of discharge
  6. Port clearance certificate
  7. Mode of transport
  8. Transaction terms
  9. Invoice number
  10. Currency of transaction
  11. Freight details
  12. Insurance details
  13. Description of imported products

Ads by Google

Need for the Document


  • Importation allows one to bring in goods into Kenya from other countries,

Information which might help


  • To import any commodity into Kenya, an importer will have to enlist the services of a clearing agent who will process the import documentation through Kenya Customs electronically on the Simba 2005 system and clear the goods on your behalf.
  • Kenya has a pre-shipment inspection requirement (the Pre-Shipment Verification of Conformity, or PVoC) for exports destined for Kenya.
  • Exports to Kenya must also obtain an additional Import Standards Mark (ISM), which must be affixed to a list of sensitive imported products sold in Kenya.
  • All Kenyan imports are required to have the following documents: Import Declaration Forms (IDF); a Certificate of Conformity (CoC) from the PVoC agent for regulated products; an import standards mark (ISM) when applicable; and valid pro forma invoices from the exporting firm.
  • All imports procured by Kenyan-based importers must be insured with companies licensed to conduct business in Kenya.
  • Importation of animals, plants, and seeds are subject to quarantine regulations.
  • Goods imported by or on behalf of privileged persons and institutions are entitled to special exemptions from tax duty. These include goods and equipment imported for use by the President; the Kenya Armed Forces and the Armed Forces of any allied power; diplomatic staff of the United Nations or its specialized agencies or any Commonwealth High Commission or of any foreign embassy, consulate or diplomatic mission; donor agencies, international and regional organizations with diplomatic accreditation, bilateral or multilateral agreements with Kenya; and the disabled, blind and physically handicapped.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.


External Links


Ads by Google
Ads by Google

Others


The Customs Union
  • The Customs Union is the first Regional Integration milestone and critical foundation of the East African Community (EAC), which has been in force since 2005, as defined in Article 75 of the Treaty for the Establishment of the East African Community.
  • It means that the EAC Partner States have agreed to establish free trade (or zero duty imposed) on goods and services amongst themselves and agreed on a common external tariff (CET), whereby imports from countries outside the EAC zone are subjected to the same tariff when sold to any EAC Partner State.
  • Goods moving freely within the EAC must comply with the EAC Rules of Origin and with certain provisions of the Protocol for the Establishment of the East African Community Customs Union.