Kenya - How to Obtain a Petroleum Road Tanker Driver Certificate

Create Procedure for Kenya

Procedure

• Licensing is done by the Petroleum Licensing Committee of the Energy Regulatory Commission (ERC) in accordance to the requirements of the Energy Act 2006
  
  

Apply Online

Step 1 Register with ERC portal

1. Open ERC Website: ERC Website
   
2. Click on the tab “online services”
   
3. Click “access our online portal”
   
4. For new users click on the “register” tab. For existing users login using your user name and password
   
5. Click “apply for a new license”
   
6. Select “individual” to be able to apply for the certificate.
   
7. Enter your personal details and press save. Ensure that you enter your correct email address. Create a unique username and password.
   
8. Open your email, you will find a message from ERC. Open our portal through the link given in your inbox to activate your account.
   
   

Step 2 Apply for driver certification

1. Log in to the portal using your provided username and password in (7) above.
   
2. Under the “License Management” tab click select New Application and under the Petroleum Sector select “Driver Certification” then click on “Continue with Registration”
   
3. This will lead you to the Licence Application: Driver Certification where you will be required to fill in the provided sections;
   

   (i)Bio data
   

   (ii)Work Experience
   

   (iii)Academic qualifications
   

4. Upload your scanned documents in their respective places and press next. These documents include

   (i)Scanned original copies of Identification documents (IDs or Passports) for the driver (Mandatory)
   

   (ii)Valid Certification of Fitness for Drivers from Designated Health Practitioner(DOSHS approved Doctors) (Mandatory)
   

   (iii)A valid driving license for each driver (Mandatory)
   

   (vi)Certificate of Good Conduct Certificate (Mandatory)
   

   (v)Passport size photo of the driver (Mandatory) )
   

5. No fee is charged for the certificate application.
   
6. Notification for collection will be made through email and text message. One is required to collect the certificate from the ERC offices. You are required to carry a proof of identity during collection.
   
   

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Apply in Person

1. The applicant should visit the Energy Regulatory Commission offices to make the application.
   
2. The applicant will be given an Application Form for a Petroleum Road Tanker Driver Certificate ‘’form 5’’to fill.
   
3. Fill in the required details.
   
4. Attach copies of the required documents and submit to the ERC offices for processing. These documents are mentioned in the Required Documents section below.
   
5. The certificate is usually ready after a period of 30 days.
   
6. No fee is charged for the certificate application.
   
7. Notification for collection will be made through email and text message. One is required to collect the certificate from the ERC offices. You are required to carry a proof of identity during collection.
   
   

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Required Documents

1. Scanned original copies of Identification documents (IDs or Passports) for the driver (Mandatory)
   
2. Valid Certification of Fitness for Drivers from Designated Health Practitioner(DOSHS approved Doctors) (Mandatory)
   
3. A valid driving license for each driver (Mandatory)
   
4. Certificate of Good Conduct Certificate (Mandatory)
   
5. Passport size photo of the driver (Mandatory)
   
6. Certificate of formal education
   
   

Office Locations & Contacts

Energy Regulatory Commission
Eagle Africa Centre,
Longonot road,
Upper hill.
P. O. Box 42681,
Nairobi - 00100
Tel: +254 202 847 000 / +254 202 847 200
Tel. 1: +254 202 717 603
Website:ERC website

On-line call support centre
0722-200947

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Eligibility

One should possess the following

1. Valid driving license with more than four years’ experience
   
2. Professional drivers training certificate from a school approved by ERC
   
3. Valid medical certificate indicating applicant is fit for the job
   
4. Certificate of formal education within minimum KCSE or equivalent
   
5. Valid certificate of good conduct from relevant authorities
   
6. Basic Training on Handling of LPG
   
   

Fees

• No fee is charged for this application.
  

Validity

• Validity period is one year
  
  

Documents to Use

• Form 5 ‘Application Form for a Petroleum Road Tanker Driver Certificate are provided by the ERC officials at their offices.
  
• Other applications are done online.
  
  

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Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• 30 days from the date of submission.
  
  

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Instructions

• Before making the application obtain the following documents

(i). Valid Certification of Fitness for Drivers from Designated Health Practitioner( DOSHS approved Doctors)

(ii). Certificate of Good Conduct Certificate

Required Information

1. Name of applicant
   
2. National Identification Number
   
3. PIN
   
4. Passport Number (if any issued)
   
5. Postal address
   
6. Level of Education
   
7. Details of Driving License.
   
   • License Number
     
   • Date issued
     
   • Class of Vehicle for which license issued
     
8. Driver Experience
   
   • Number of years’ experience driving under Class BCE license
     
   • Number of years driving Petroleum tankers
     
   • Indicate number of years driving LPG tankers
     
9. Details of Employer (Petroleum Road Transportation Company)
   
   • Petroleum Road Transportation License Number
     
   • Date License Issued
     
10. For Certificate renewal, indicate number and date of previous certificate issued.
    
11. Any previous applications for tanker driver certification made to the ERC
    
    

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Need for the Document

• No person is allowed to drive a petroleum tanker for the purpose of transportation of petroleum within Kenya unless the person is in possession of a valid certificate issued by the Energy regulatory commission.
  

• According to the Energy Act Licensing of Petroleum Road Transportation Business Regulations 2013, any driver violating this regulation is liable of an offence.
  
  

Information which might help

• A driver of a petroleum road tanker shall at all times when driving or in any way, controlling a petroleum road tanker have in his possession, his certificate, or a certified copy
  
  

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Energy Act Licensing of Petroleum Road Transporation Business Regulations 2013
  
  

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Others

Obligations of Certificate holder.

• A petroleum road tanker driver shall-
  

1. not drive or allow another person to drive a petroleum tanker in his custody unless such tanker has a valid petroleum road tanker permit issued by the Commission ;
   
2. not tamper with the quality of the petroleum in his custody;
   
3. not divert the petroleum destined for export into the local market;
   
4. ensure that he operates the petroleum road tanker in accordance with the requirements of the Act, and other applicable laws;
   
5. transport petroleum only for petroleum business licensees in possession of valid licences issued by the Commission under the Act or petroleum imported through an import route designated or prescribed;
   
6. load petroleum only from petroleum storage facilities in possession of a valid licence issued by the Commission under the Act;
   
7. discharge petroleum only to a facility in respect of which a licence has been issued under the Act, to an end user for own consumption or, in the case of petroleum intended for export, at a destination outside Kenya;
   
8. comply with the emergency preparedness and response plan that has been put in place by the petroleum transport business licensee;
   
9. implement regular pre-loading vehicle inspection in accordance with a checklist approved by the Commission or its agents; and
   
10. comply with arrangements for the safe parking of petroleum road tankers in accordance with the emergency preparedness and response plan.
    
11. park petroleum road tanker in designated parking areas where they exist or one hundred meters from any building where designated parking does not exist.
    
12. not park petroleum road tanker one hundred metres from any building when tanker is loaded or empty.
    
13. always adhere to the written instructions of the Commission.
    
    

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